Assessor Resource

AHCCCF401
Prepare project acquittal

Assessment tool

Version 1.0
Issue Date: March 2024


This unit of competency describes the skills and knowledge required to review project documentation and prepare an acquittal statement for approval and auditing.

It applies to community program managers who have to prepare project acquittal statements. This includes taking responsibility for own work and providing and communicating solutions to a range of predictable and sometimes unpredictable problems.

No occupational licensing, legislative or certification requirements are known to apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Element

Performance criteria

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish acquittal records

1.1 Review program or project plans, guidelines or contracts and financial reporting requirements

1.2 Collect financial information for acquittal report

1.3 Establish records of materials, equipment and labour provided before start of project for acquittal report

2. Identify transactions and reports relating to project

2.1 Identify project-related accounting transactions and reports in group accounts for use in acquittal

2.2 Determine need for separate statements based on different funding sources

2.3 Estimate financial values of in-kind donations of materials, loan of equipment and labour

3. Prepare acquittal in required format

3.1 Prepare acquittal from accounting and other information to program and contract requirements

3.2 Report program funds and expenditure on operations separately from group contributions to project

3.3 Report group contributions to project to contract requirements

3.4 Consolidate report for approval and auditing

4. Arrange audit of acquittal and transaction

4.1 Arrange audit of report to program and contract requirements

4.2 Arrange approval of report to group, program and contract requirements

The candidate must be assessed on their ability to integrate and apply the performance requirements of this unit in a workplace setting. Performance must be demonstrated consistently over time and in a suitable range of contexts.

The candidate must provide evidence that they can:

collate budgeted resources and inputs to project from planning document

access accounts and develop a list of transactions related to the project

prepare the project acquittal for reporting and auditing to program or funding body requirements

arrange for an audit of the acquittal, the final report and the full list of transactions.

The candidate must demonstrate knowledge of:

program objectives and guidelines

agency procedures for preparing project acquittals

basic financial reporting formats and procedures

project acquittal reporting requirements.

Assessors must satisfy current standards for RTOs.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Element

Performance criteria

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish acquittal records

1.1 Review program or project plans, guidelines or contracts and financial reporting requirements

1.2 Collect financial information for acquittal report

1.3 Establish records of materials, equipment and labour provided before start of project for acquittal report

2. Identify transactions and reports relating to project

2.1 Identify project-related accounting transactions and reports in group accounts for use in acquittal

2.2 Determine need for separate statements based on different funding sources

2.3 Estimate financial values of in-kind donations of materials, loan of equipment and labour

3. Prepare acquittal in required format

3.1 Prepare acquittal from accounting and other information to program and contract requirements

3.2 Report program funds and expenditure on operations separately from group contributions to project

3.3 Report group contributions to project to contract requirements

3.4 Consolidate report for approval and auditing

4. Arrange audit of acquittal and transaction

4.1 Arrange audit of report to program and contract requirements

4.2 Arrange approval of report to group, program and contract requirements

The candidate must be assessed on their ability to integrate and apply the performance requirements of this unit in a workplace setting. Performance must be demonstrated consistently over time and in a suitable range of contexts.

The candidate must provide evidence that they can:

collate budgeted resources and inputs to project from planning document

access accounts and develop a list of transactions related to the project

prepare the project acquittal for reporting and auditing to program or funding body requirements

arrange for an audit of the acquittal, the final report and the full list of transactions.

The candidate must demonstrate knowledge of:

program objectives and guidelines

agency procedures for preparing project acquittals

basic financial reporting formats and procedures

project acquittal reporting requirements.

Assessors must satisfy current standards for RTOs.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Review program or project plans, guidelines or contracts and financial reporting requirements 
Collect financial information for acquittal report 
Establish records of materials, equipment and labour provided before start of project for acquittal report 
Identify project-related accounting transactions and reports in group accounts for use in acquittal 
Determine need for separate statements based on different funding sources 
Estimate financial values of in-kind donations of materials, loan of equipment and labour 
Prepare acquittal from accounting and other information to program and contract requirements 
Report program funds and expenditure on operations separately from group contributions to project 
Report group contributions to project to contract requirements 
Consolidate report for approval and auditing 
Arrange audit of report to program and contract requirements 
Arrange approval of report to group, program and contract requirements 

Forms

Assessment Cover Sheet

AHCCCF401 - Prepare project acquittal
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

AHCCCF401 - Prepare project acquittal

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: