Assessor Resource

AHCCCF413
Service committees

Assessment tool

Version 1.0
Issue Date: March 2024


This unit of competency describes the skills and knowledge required to provide support services to committees.

This unit applies to community program leaders who organise meetings for committees and sub-committees at the group and regional levels to support the operation of community groups. These individuals take responsibility for their own work and provide and communicate solutions to a range of predictable and sometimes unpredictable problems.

No occupational licensing, legislative or certification requirements are known to apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Element

Performance criteria

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Organise meetings

1.1 Clarify purpose of meeting with the chair, secretary or coordinator

1.2 Prepare and maintain schedule of meetings in line with program, group, regional or agency requirements

1.3 Organise venue and date of meeting according to meeting schedule, group requirements and within any budget constraints

1.4 Advise participants of any changes to original meeting details

1.5 Advise all appropriate individuals of details of meetings and follow up for confirmation of attendance

1.6 Accept and record any apologies

1.7 Set up meeting room in a timely manner to suit arrangements

2. Prepare business papers for meetings

2.1 Prepare notice of meeting and agenda and provide details

2.2 Prepare reports for meeting

2.3 Distribute business papers to appropriate individuals following established guidelines

3. Record and produce minutes of meeting

3.1 Take notes of meeting activities and decisions to ensure an accurate record of meeting

3.2 Produce minutes of the meeting in required format to provide an accurate account of meeting

3.3 Check minutes for accuracy, get approval and distribute

4. Follow up after meetings

4.1 Prepare action lists on work following from meetings

4.2 Deal with requests for information promptly and accurately

4.3 Deal with correspondence in a timely manner

The candidate must be assessed on their ability to integrate and apply the performance requirements of this unit in a workplace setting. Performance must be demonstrated consistently over time and in a suitable range of contexts.

The candidate must provide evidence that they can:

organise formal meetings and advise members of details within agreed timeframes

prepare business papers and additional information for meetings

take meeting notes to meet enterprise requirements

carry out follow up actions within agreed timeframes

prepare minutes according to committee, organisational and legislative requirements

distribute meeting minutes within agreed timeframes

The candidate must demonstrate knowledge of:

meeting procedures, both formal and informal

agency guidelines or instructions where applicable

relevant program and incorporation requirements for group where applicable

local facilities for meetings

local arrangements for authorising expenditure

office and related business procedures

Assessors must satisfy current standards for RTOs.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Element

Performance criteria

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Organise meetings

1.1 Clarify purpose of meeting with the chair, secretary or coordinator

1.2 Prepare and maintain schedule of meetings in line with program, group, regional or agency requirements

1.3 Organise venue and date of meeting according to meeting schedule, group requirements and within any budget constraints

1.4 Advise participants of any changes to original meeting details

1.5 Advise all appropriate individuals of details of meetings and follow up for confirmation of attendance

1.6 Accept and record any apologies

1.7 Set up meeting room in a timely manner to suit arrangements

2. Prepare business papers for meetings

2.1 Prepare notice of meeting and agenda and provide details

2.2 Prepare reports for meeting

2.3 Distribute business papers to appropriate individuals following established guidelines

3. Record and produce minutes of meeting

3.1 Take notes of meeting activities and decisions to ensure an accurate record of meeting

3.2 Produce minutes of the meeting in required format to provide an accurate account of meeting

3.3 Check minutes for accuracy, get approval and distribute

4. Follow up after meetings

4.1 Prepare action lists on work following from meetings

4.2 Deal with requests for information promptly and accurately

4.3 Deal with correspondence in a timely manner

The candidate must be assessed on their ability to integrate and apply the performance requirements of this unit in a workplace setting. Performance must be demonstrated consistently over time and in a suitable range of contexts.

The candidate must provide evidence that they can:

organise formal meetings and advise members of details within agreed timeframes

prepare business papers and additional information for meetings

take meeting notes to meet enterprise requirements

carry out follow up actions within agreed timeframes

prepare minutes according to committee, organisational and legislative requirements

distribute meeting minutes within agreed timeframes

The candidate must demonstrate knowledge of:

meeting procedures, both formal and informal

agency guidelines or instructions where applicable

relevant program and incorporation requirements for group where applicable

local facilities for meetings

local arrangements for authorising expenditure

office and related business procedures

Assessors must satisfy current standards for RTOs.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Clarify purpose of meeting with the chair, secretary or coordinator 
Prepare and maintain schedule of meetings in line with program, group, regional or agency requirements 
Organise venue and date of meeting according to meeting schedule, group requirements and within any budget constraints 
Advise participants of any changes to original meeting details 
Advise all appropriate individuals of details of meetings and follow up for confirmation of attendance 
Accept and record any apologies 
Set up meeting room in a timely manner to suit arrangements 
Prepare notice of meeting and agenda and provide details 
Prepare reports for meeting 
Distribute business papers to appropriate individuals following established guidelines 
Take notes of meeting activities and decisions to ensure an accurate record of meeting 
Produce minutes of the meeting in required format to provide an accurate account of meeting 
Check minutes for accuracy, get approval and distribute 
Prepare action lists on work following from meetings 
Deal with requests for information promptly and accurately 
Deal with correspondence in a timely manner 

Forms

Assessment Cover Sheet

AHCCCF413 - Service committees
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

AHCCCF413 - Service committees

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: