Assessor Resource

AHCCCF501
Evaluate project submissions

Assessment tool

Version 1.0
Issue Date: April 2024


This unit of competency describes the skills and knowledge required to develop and apply evaluation criteria and processes to project submissions.

This unit applies to those who typically work as part of a team process to decide on government funding for community-based projects at regional and State/Territory levels.

This unit applies to individuals who take personal responsibility and exercise autonomy in undertaking complex work and analyse, design and communicate solutions to sometimes complex problems.

No occupational licensing, legislative or certification requirements are known to apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Element

Performance criteria

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Review previously planned project outcomes

1.1 Identify updates to proposed project outcomes and evaluation processes

1.2 Conduct consultations with community group leaders, coordinators and facilitators to identify any changes to original plan, timelines, outcomes, and to evaluation

1.3 Identify availability of data and suitable range of methods to evaluate project progress

2. Develop evaluation approach for project submissions

2.1 Develop criteria for evaluation of project applications or submissions

2.2 Develop decision making process for evaluating and accepting or rejecting project submissions

2.3 Consult with stakeholders on proposed criteria and decision making process

2.4 Review process based on stakeholder feedback and organisational requirements

2.5 Develop review panel for evaluation of project submissions

2.6 Communicate decision making process and selection criteria to review panel, project applicants and other key stakeholders

3. Evaluate project submissions

3.1 Acknowledge receipt of all project submissions

3.2 Use agreed processes and criteria to evaluate project submissions

3.3 Review decisions with other panellists to determine outcomes

4. Communicate decisions

4.1 Communicate decisions of panel to project applicants

4.2 Provide feedback on submissions and reasons for decisions

4.3 Publish outcomes according to organisational policies and procedures

5. Report on and implement conclusions

5.1 Prepare report to program, agency and project requirements

5.2 Check analysis and report conclusions with key stakeholders to identify any deficiencies to be removed or additional information that should be included

5.3 Ensure report meets required program and agency standards in terms of layout, format, style and process

5.4 Ensure data collection, analysis and reporting are timely to project agency requirements

5.5 Submit report according to project, program and agency requirements

5.6 Implement report conclusions to project, program and agency requirements and within the scope of the group resources and authority

The candidate must be assessed on their ability to integrate and apply the performance requirements of this unit in a workplace setting. Performance must be demonstrated consistently over time and in a suitable range of contexts.

The candidate must provide evidence that they can:

develop evaluation approach and criteria

develop review panel and review processes

evaluate submissions against criteria

communicate panel decisions to project applicants, including feedback on the reasons for decisions

prepare reports to agency, project or program requirements

The candidate must demonstrate knowledge of:

facilitation and mediation techniques

legislation and regulations appropriate to projects being submitted

basic budgeting skills

reporting and publishing requirements

data collection and analysis techniques

Assessors must satisfy current standards for RTOs.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Element

Performance criteria

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Review previously planned project outcomes

1.1 Identify updates to proposed project outcomes and evaluation processes

1.2 Conduct consultations with community group leaders, coordinators and facilitators to identify any changes to original plan, timelines, outcomes, and to evaluation

1.3 Identify availability of data and suitable range of methods to evaluate project progress

2. Develop evaluation approach for project submissions

2.1 Develop criteria for evaluation of project applications or submissions

2.2 Develop decision making process for evaluating and accepting or rejecting project submissions

2.3 Consult with stakeholders on proposed criteria and decision making process

2.4 Review process based on stakeholder feedback and organisational requirements

2.5 Develop review panel for evaluation of project submissions

2.6 Communicate decision making process and selection criteria to review panel, project applicants and other key stakeholders

3. Evaluate project submissions

3.1 Acknowledge receipt of all project submissions

3.2 Use agreed processes and criteria to evaluate project submissions

3.3 Review decisions with other panellists to determine outcomes

4. Communicate decisions

4.1 Communicate decisions of panel to project applicants

4.2 Provide feedback on submissions and reasons for decisions

4.3 Publish outcomes according to organisational policies and procedures

5. Report on and implement conclusions

5.1 Prepare report to program, agency and project requirements

5.2 Check analysis and report conclusions with key stakeholders to identify any deficiencies to be removed or additional information that should be included

5.3 Ensure report meets required program and agency standards in terms of layout, format, style and process

5.4 Ensure data collection, analysis and reporting are timely to project agency requirements

5.5 Submit report according to project, program and agency requirements

5.6 Implement report conclusions to project, program and agency requirements and within the scope of the group resources and authority

The candidate must be assessed on their ability to integrate and apply the performance requirements of this unit in a workplace setting. Performance must be demonstrated consistently over time and in a suitable range of contexts.

The candidate must provide evidence that they can:

develop evaluation approach and criteria

develop review panel and review processes

evaluate submissions against criteria

communicate panel decisions to project applicants, including feedback on the reasons for decisions

prepare reports to agency, project or program requirements

The candidate must demonstrate knowledge of:

facilitation and mediation techniques

legislation and regulations appropriate to projects being submitted

basic budgeting skills

reporting and publishing requirements

data collection and analysis techniques

Assessors must satisfy current standards for RTOs.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify updates to proposed project outcomes and evaluation processes 
Conduct consultations with community group leaders, coordinators and facilitators to identify any changes to original plan, timelines, outcomes, and to evaluation 
Identify availability of data and suitable range of methods to evaluate project progress 
Develop criteria for evaluation of project applications or submissions 
Develop decision making process for evaluating and accepting or rejecting project submissions 
Consult with stakeholders on proposed criteria and decision making process 
Review process based on stakeholder feedback and organisational requirements 
Develop review panel for evaluation of project submissions 
Communicate decision making process and selection criteria to review panel, project applicants and other key stakeholders 
Acknowledge receipt of all project submissions 
Use agreed processes and criteria to evaluate project submissions 
Review decisions with other panellists to determine outcomes 
Communicate decisions of panel to project applicants 
Provide feedback on submissions and reasons for decisions 
Publish outcomes according to organisational policies and procedures 
Prepare report to program, agency and project requirements 
Check analysis and report conclusions with key stakeholders to identify any deficiencies to be removed or additional information that should be included 
Ensure report meets required program and agency standards in terms of layout, format, style and process 
Ensure data collection, analysis and reporting are timely to project agency requirements 
Submit report according to project, program and agency requirements 
Implement report conclusions to project, program and agency requirements and within the scope of the group resources and authority 

Forms

Assessment Cover Sheet

AHCCCF501 - Evaluate project submissions
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

AHCCCF501 - Evaluate project submissions

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: