- BSBADM301B - Produce texts from shorthand notes
Assessor Resource
BSBADM301B
Produce texts from shorthand notes
Assessment tool
Version 1.0
Issue Date: April 2024
This unit applies to individuals employed in a range of work environments who produce notes and texts from oral or printed sources using shorthand techniques. They may work as individuals providing administrative support within an enterprise, or they may be responsible for the production of their own notes and other documentation.
This unit describes the performance outcomes, skills and knowledge required to take shorthand from a dictation source at 60 words (or more) per minute, in accordance with the current Australian Standard for shorthand speed, and to produce an accurate text from the notes.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)
Employability Skills
This unit contains employability skills.
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Overview of assessment | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the following is essential: producing accurate documents from notes that meet the requirements of the author/speaker accurate transcription of data. |
Context of and specific resources for assessment | Assessment must ensure: access to an actual workplace or simulated environment access to office equipment and resources access to shorthand manuals access to English and shorthand dictionaries access to examples of audio sources for transcription and note taking. |
Method of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate review of authenticated documents from the workplace or training environment demonstration of techniques in a workplace or simulated environment. |
Guidance information for assessment | Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: BSBADM302B Produce texts from notes BSBWRT301A Write simple documents other general administration units. |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
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Required skills |
communication skills to to predict words from context, and to interpret intonation and stress literacy skills to: read and understand organisational procedures produce a range of documents proofread and edit work for accuracy against original memory retention skills to accurately capture information problem-solving skills to address inconsistencies or errors in text. |
Required knowledge |
formatting styles and their effect on formatting, readability and appearance of documents key provisions of relevant legislation from all forms of government, standards and codes that may affect aspects of business operations, such as: anti-discrimination legislation ethical principles codes of practice privacy laws occupational health and safety organisational requirements for ergonomics, work periods and breaks, and conservation techniques organisational style guide shorthand symbols. |
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
Purpose may include: | agenda formal or informal letters memo report |
Requirements may include: | verbatim motions plus meeting summary i.e. minutes verbatim record of dictation verbatim record of meeting |
Dictation source may include: | in person teleconference telephone videoconference |
Self-checking notes for accuracy may include: | checking correlation between source and notes clarifying names, addresses and specific spelling with information on file correct grammar correct spelling correct use of technical vocabulary inserting paragraphs inserting punctuation intended meaning reading over shorthand notes for meaning |
Required degree of speed and accuracy may include: | AS 2907:2001 Shorthand speed tests 60 words per minute at 98% accuracy |
Designated time lines may include: | organisational time line e.g. minutes of meeting/agenda AS 2907:2001 Shorthand speed tests time line agreed with supervisor/person requiring text |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
| Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
|---|---|---|---|
| Prior to commencing the task, identify organisational and task requirements relating to style, presentation and storage of documents | |||
| Clarify purpose and requirements of text with the author/speaker | |||
| Record shorthand notes from a dictation source at a minimum speed of 60 words per minute | |||
| Clarify meaning and spelling of unusual names or terms to ensure accuracy of the notes | |||
| Self-check shorthand notes for accuracy | |||
| Produce text from shorthand notes to at least 98% accuracy | |||
| Produce text within designated time lines | |||
| Self-check final text for accuracy, spelling, grammar, punctuation and formatting | |||
| Revise, format, print, name and store text in accordance with organisational and task requirements |
Forms
Assessment Cover Sheet
BSBADM301B - Produce texts from shorthand notes
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
Assessor name:
Signature:
Date:
Assessment Record Sheet
BSBADM301B - Produce texts from shorthand notes
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent
Assessor name:
Signature:
Date:
Student signature:
Date: