The Range Statement provides advice to interpret the scope and context of this unit of competency, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:
Legislation, codes and national standards relevant to the workplace which may include:
award and enterprise agreements and relevant industrial instruments
relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
relevant industry codes of practice
Software may include:
wordprocessing
desktop publishing
Organisational policy and procedures may include:
log-on procedures
password protection
storage / location of data
standard formats
author's instructions
use of templates
Ergonomic requirements may include:
workstation height and layout
chair height, seat and back adjustment
footrest
screen position
keyboard and mouse position
document holder
posture
avoiding radiation from computer screens
lighting
noise minimisation
Work organisation may include:
mix of repetitive and other activities
rest periods
exercise breaks
Conservation techniques may include
double-sided paper use
re-used paper for rough drafts (observing confidentiality requirements)
recycling used and shredded paper
utilising power-save options for equipment
Organisational requirements may include:
consistent corporate image
company logo
company colour scheme
established guidelines and procedures for document production
'house styles'
content restrictions
templates
organisation name, time, date, document title, filename, etc in header / footer
observing copyright legislation
Text-based documents may include
memos
faxes
multi-page letters
mail merge documents, including labels
forms
tables
schedules
calendars
reports
flyers
brochures
promotional material
Structure and layout may include:
white space
typeface
graphics
photographs
drawing
boxes
colour
page layout
headings
columns
letter and memo conventions
Design may include:
simplicity
diversity
balance
typography
text flow
relative positioning of graphics and headings
Automatic functions may include:
AutoText
AutoCorrect
page numbering
auto date
headers and footers
table headings
autoformat
styles
default settings
Consistency of design and layout may include:
indentations
spacings
page numbers
typeface styles and point size
captions
bullet/ number lists
footnotes/endnotes
annotated references
borders
consistency with other business documents
Advanced software functions may include:
templates
alternate headers and footers
styles
newspaper columns
mail merge
tables
sort
importing data / objects / pictures
sections
drawing tools
graphics tools
Data may include:
graphics
clip art
digital photographs
scanned photographs and logos
files
tables, graphs and charts
data from other software applications
quotes
references
Printing may include:
with drawing objects
with comments
with hidden text
with field codes
print to file
print merge
Naming and storage of documents may include:
file names which are easily identifiable in relation to the content
file/directory names which identify the operator, author, section, date etc
file names according to organisational procedure eg numbers rather than names
storage in folders / sub-folders
storage on hard/floppy disk drives, CD ROM, tape backup
organisation policy for backing up files
organisation policy for filing hard copies of documents
filing locations
security / password protection
authorised access
Designated timelines may include:
timeline agreed with supervisor/person requiring document
timeline agreed with internal/external client
organisation timeline eg deadline requirements
The Range Statement provides advice to interpret the scope and context of this unit of competency, allowing for differences between enterprises and workplaces. It relates to the unit as a whole and facilitates holistic assessment. The following variables may be present for this particular unit:
Legislation, codes and national standards relevant to the workplace which may include:
award and enterprise agreements and relevant industrial instruments
relevant legislation from all levels of government that affects business operation, especially in regard to Occupational Health and Safety and environmental issues, equal opportunity, industrial relations and anti-discrimination
relevant industry codes of practice
Software may include:
wordprocessing
desktop publishing
Organisational policy and procedures may include:
log-on procedures
password protection
storage / location of data
standard formats
author's instructions
use of templates
Ergonomic requirements may include:
workstation height and layout
chair height, seat and back adjustment
footrest
screen position
keyboard and mouse position
document holder
posture
avoiding radiation from computer screens
lighting
noise minimisation
Work organisation may include:
mix of repetitive and other activities
rest periods
exercise breaks
Conservation techniques may include
double-sided paper use
re-used paper for rough drafts (observing confidentiality requirements)
recycling used and shredded paper
utilising power-save options for equipment
Organisational requirements may include:
consistent corporate image
company logo
company colour scheme
established guidelines and procedures for document production
'house styles'
content restrictions
templates
organisation name, time, date, document title, filename, etc in header / footer
observing copyright legislation
Text-based documents may include
memos
faxes
multi-page letters
mail merge documents, including labels
forms
tables
schedules
calendars
reports
flyers
brochures
promotional material
Structure and layout may include:
white space
typeface
graphics
photographs
drawing
boxes
colour
page layout
headings
columns
letter and memo conventions
Design may include:
simplicity
diversity
balance
typography
text flow
relative positioning of graphics and headings
Automatic functions may include:
AutoText
AutoCorrect
page numbering
auto date
headers and footers
table headings
autoformat
styles
default settings
Consistency of design and layout may include:
indentations
spacings
page numbers
typeface styles and point size
captions
bullet/ number lists
footnotes/endnotes
annotated references
borders
consistency with other business documents
Advanced software functions may include:
templates
alternate headers and footers
styles
newspaper columns
mail merge
tables
sort
importing data / objects / pictures
sections
drawing tools
graphics tools
Data may include:
graphics
clip art
digital photographs
scanned photographs and logos
files
tables, graphs and charts
data from other software applications
quotes
references
Printing may include:
with drawing objects
with comments
with hidden text
with field codes
print to file
print merge
Naming and storage of documents may include:
file names which are easily identifiable in relation to the content
file/directory names which identify the operator, author, section, date etc
file names according to organisational procedure eg numbers rather than names
storage in folders / sub-folders
storage on hard/floppy disk drives, CD ROM, tape backup
organisation policy for backing up files
organisation policy for filing hard copies of documents
filing locations
security / password protection
authorised access
Designated timelines may include:
timeline agreed with supervisor/person requiring document
timeline agreed with internal/external client
organisation timeline eg deadline requirements