Assessor Resource

BSBATSIM420
Oversee asset management

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the skills and knowledge required to account for and manage the organisation’s assets.

It applies to individuals responsible for ensuring the organisation’s assets are effectively managed.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Develop and implement policies and procedures for management of assets

1.1 Work with other board members and staff to develop policies and procedures for managing assets that comply with legal and contractual requirements

1.2 Follow policies and administrative procedures for purchase, use, storage, maintenance and disposal of assets

2 Ensure asset records are established

2.1 Ensure responsibility for establishing an asset register of organisation’s movable assets, and recording and storage of asset documents is delegated by the board to an appropriate person or persons

2.2 Ensure the register has been established and appropriate asset documents are stored securely

3 Ensure assets and records are maintained

3.1 Receive and review reports on assets to ensure they are up-to-date and complete

3.2 Ensure appropriate procedures are in place and followed to undertake asset repairs

3.3 Ensure appropriate procedures are in place and followed to report and document asset damage, loss or theft

3.4 Develop an action plan to follow up asset management issues that arise

3.5 Ensure asset records comply with funding providers’ requirements

4 Ensure insurance cover is in place

4.1 Ensure appropriate procedures are in place and followed to arrange and maintain insurance following asset acquisition

4.2 Identify authorised signatories for claims for damage, loss or theft

4.3 Ensure claims are submitted in a timely manner and include required evidence of loss

5 Oversee annual internal audit of assets

5.1 Ensure items recorded in asset register are checked annually

5.2 Ensure asset register is updated with current information following the internal audit

5.3 Investigate discrepancies found in the asset register

5.4 Propose changes to policies and procedures if required

6 Oversee acquisition and disposal of assets

6.1 Approve acquisitions and disposal of assets in line with existing plans and budgets

6.2 Ensure funding body requirements regarding asset acquisition and disposal are met

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Develop and implement policies and procedures for management of assets

1.1 Work with other board members and staff to develop policies and procedures for managing assets that comply with legal and contractual requirements

1.2 Follow policies and administrative procedures for purchase, use, storage, maintenance and disposal of assets

2 Ensure asset records are established

2.1 Ensure responsibility for establishing an asset register of organisation’s movable assets, and recording and storage of asset documents is delegated by the board to an appropriate person or persons

2.2 Ensure the register has been established and appropriate asset documents are stored securely

3 Ensure assets and records are maintained

3.1 Receive and review reports on assets to ensure they are up-to-date and complete

3.2 Ensure appropriate procedures are in place and followed to undertake asset repairs

3.3 Ensure appropriate procedures are in place and followed to report and document asset damage, loss or theft

3.4 Develop an action plan to follow up asset management issues that arise

3.5 Ensure asset records comply with funding providers’ requirements

4 Ensure insurance cover is in place

4.1 Ensure appropriate procedures are in place and followed to arrange and maintain insurance following asset acquisition

4.2 Identify authorised signatories for claims for damage, loss or theft

4.3 Ensure claims are submitted in a timely manner and include required evidence of loss

5 Oversee annual internal audit of assets

5.1 Ensure items recorded in asset register are checked annually

5.2 Ensure asset register is updated with current information following the internal audit

5.3 Investigate discrepancies found in the asset register

5.4 Propose changes to policies and procedures if required

6 Oversee acquisition and disposal of assets

6.1 Approve acquisitions and disposal of assets in line with existing plans and budgets

6.2 Ensure funding body requirements regarding asset acquisition and disposal are met

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Work with other board members and staff to develop policies and procedures for managing assets that comply with legal and contractual requirements 
Follow policies and administrative procedures for purchase, use, storage, maintenance and disposal of assets 
Ensure responsibility for establishing an asset register of organisation’s movable assets, and recording and storage of asset documents is delegated by the board to an appropriate person or persons 
Ensure the register has been established and appropriate asset documents are stored securely 
Receive and review reports on assets to ensure they are up-to-date and complete 
Ensure appropriate procedures are in place and followed to undertake asset repairs 
Ensure appropriate procedures are in place and followed to report and document asset damage, loss or theft 
Develop an action plan to follow up asset management issues that arise 
Ensure asset records comply with funding providers’ requirements 
Ensure appropriate procedures are in place and followed to arrange and maintain insurance following asset acquisition 
Identify authorised signatories for claims for damage, loss or theft 
Ensure claims are submitted in a timely manner and include required evidence of loss 
Ensure items recorded in asset register are checked annually 
Ensure asset register is updated with current information following the internal audit 
Investigate discrepancies found in the asset register 
Propose changes to policies and procedures if required 
Approve acquisitions and disposal of assets in line with existing plans and budgets 
Ensure funding body requirements regarding asset acquisition and disposal are met 

Forms

Assessment Cover Sheet

BSBATSIM420 - Oversee asset management
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBATSIM420 - Oversee asset management

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: