Assessor Resource

BSBATSIW416
Obtain and manage consultancy services

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the skills and knowledge required to obtain and manage consultancy services.

It applies to individuals who are responsible for obtaining and managing external experts to assist in the activities of the organisation.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Establish need for external advice

1.1 Identify required expertise not available within the organisation

1.2 Identify potential funding sources to purchase outside expertise

2 Prepare terms of reference

2.1 Form a management group to oversee the project

2.2 Prepare terms of reference (consultancy brief) for consultant services

2.3 Identify and include opportunities for paid community involvement where appropriate

3 Select consultant

3.1 Advertise terms of reference for consultancy

3.2 Establish a process for short-listing, including appointment of selection panel

3.3 Select most suitable applicant according to the organisation’s requirements, policies and procedures

3.4 Ensure successful and unsuccessful applicants are advised of outcome and provided with feedback

3.5 Ensure appropriate procedures are in place to document selection process and outcome

4 Develop contract

4.1 Obtain legal advice on contract requirements

4.2 Ensure a draft contract is prepared in accordance with legal advice outlining what is required of the consultant

5 Brief consultant

5.1 Clarify the board’s requirements with consultant

5.2 Negotiate final details of project with consultant, including expectations of performance and outcomes

5.3 Ensure contract is finalised and signed

5.4 Familiarise consultant with the organisation and its personnel

6 Monitor consultant’s performance

6.1 Check reports are received from consultant according to contractual requirements

6.2 Evaluate reports against agreed outcomes and follow up issues where required

6.3 Participate in performance reviews against contract requirements

6.4 Ensure progress payments are made against milestones and key performance indicators

6.5 Ensure final payment is made when contract requirements have been met

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Establish need for external advice

1.1 Identify required expertise not available within the organisation

1.2 Identify potential funding sources to purchase outside expertise

2 Prepare terms of reference

2.1 Form a management group to oversee the project

2.2 Prepare terms of reference (consultancy brief) for consultant services

2.3 Identify and include opportunities for paid community involvement where appropriate

3 Select consultant

3.1 Advertise terms of reference for consultancy

3.2 Establish a process for short-listing, including appointment of selection panel

3.3 Select most suitable applicant according to the organisation’s requirements, policies and procedures

3.4 Ensure successful and unsuccessful applicants are advised of outcome and provided with feedback

3.5 Ensure appropriate procedures are in place to document selection process and outcome

4 Develop contract

4.1 Obtain legal advice on contract requirements

4.2 Ensure a draft contract is prepared in accordance with legal advice outlining what is required of the consultant

5 Brief consultant

5.1 Clarify the board’s requirements with consultant

5.2 Negotiate final details of project with consultant, including expectations of performance and outcomes

5.3 Ensure contract is finalised and signed

5.4 Familiarise consultant with the organisation and its personnel

6 Monitor consultant’s performance

6.1 Check reports are received from consultant according to contractual requirements

6.2 Evaluate reports against agreed outcomes and follow up issues where required

6.3 Participate in performance reviews against contract requirements

6.4 Ensure progress payments are made against milestones and key performance indicators

6.5 Ensure final payment is made when contract requirements have been met

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify required expertise not available within the organisation 
Identify potential funding sources to purchase outside expertise 
Form a management group to oversee the project 
Prepare terms of reference (consultancy brief) for consultant services 
Identify and include opportunities for paid community involvement where appropriate 
Advertise terms of reference for consultancy 
Establish a process for short-listing, including appointment of selection panel 
Select most suitable applicant according to the organisation’s requirements, policies and procedures 
Ensure successful and unsuccessful applicants are advised of outcome and provided with feedback 
Ensure appropriate procedures are in place to document selection process and outcome 
Obtain legal advice on contract requirements 
Ensure a draft contract is prepared in accordance with legal advice outlining what is required of the consultant 
Clarify the board’s requirements with consultant 
Negotiate final details of project with consultant, including expectations of performance and outcomes 
Ensure contract is finalised and signed 
Familiarise consultant with the organisation and its personnel 
Check reports are received from consultant according to contractual requirements 
Evaluate reports against agreed outcomes and follow up issues where required 
Participate in performance reviews against contract requirements 
Ensure progress payments are made against milestones and key performance indicators 
Ensure final payment is made when contract requirements have been met 
Check reports are received from consultant according to contractual requirements 
Evaluate reports against agreed outcomes and follow up issues where required 
Participate in performance reviews against contract requirements 
Ensure progress payments are made against milestones and key performance indicators 
Ensure final payment is made when contract requirements have been met 

Forms

Assessment Cover Sheet

BSBATSIW416 - Obtain and manage consultancy services
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

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Date:

Assessment Record Sheet

BSBATSIW416 - Obtain and manage consultancy services

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: