Assessor Resource

BSBEDU305
Assist with international education events and programs

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the skills and knowledge required to provide assistance and support to a team, coordinators and managers by planning, conducting and providing information about events and programs in an international education organisation.

It applies to individuals who assist others to organise events and programs in an international education provider context, with some supervision and guidance. They could be working in administration of education programs and projects in one or more international education sectors (schools, English language teaching organisations, vocational education and training, higher education, postgraduate education).

These organisations could be onshore or offshore, public or private.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Assist in planning events and programs for international clients and other stakeholders

1.1 Participate in team meetings to plan events and programs

1.2 Clarify and record team roles, own work role and task responsibilities

1.3 Identify and record requirements for information, material and services during the planning stages

1.4 Complete planningrelated tasks on time and in accordance with team and work role requirements

1.5 Implement organisational policy and procedures for facilitating at international education events and programs

1.6 Comply with relevant legislative and regulatory requirements applicable to international education events and programs

2 Assist in preparing for international education events and programs

2.1 Collate and package appropriate information according to the event or program plan

2.2 Check stocks of material for quality and sufficiency, and confirm storage and distribution details

2.3 Report identified shortfalls in material and order, in line with organisational procedures

2.4 Prepare relevant material as needed

2.5 Make arrangements with relevant clients and other stakeholders according to the requirements of the event, program and organisational procedures

2.6 Assist in identifying and arranging supply of required facilities, equipment and material for events and programs

2.7 Assist with booking and confirming domestic and international travel, accommodation and venues as required by particular event or program

3 Make information presentations on international education events and programs

3.1 Prepare to deliver information presentations for specific events and programs, relevant to work role

3.2 Deliver information presentations as required and approved, in line with organisational policy and procedures

3.3 Make improvements to presentations based on feedback from relevant personnel

4 Contribute to international education events and programs

4.1 Check and arrange delivery of required material and equipment to specified client or other stakeholder destinations on time and in line with organisational policy and procedures

4.2 Ensure relevant legislative and regulatory requirements are met in relation to the distribution of goods and material

4.3 Monitor communication and process flow to ensure ontime dispatch of requested material and resources for events and programs to specified persons and destinations

4.4 Provide assistance to event or session presenters to facilitate smooth presentations

4.5 Provide assistance and support to clients and stakeholders, as needed, during events and programs

4.6 Seek advice from relevant personnel if situations or issues arise that require departure from regular practices

5 Contribute to continuous improvement processes for international education events and programs

5.1 Follow organisational policies and procedures for facilitating events and programs, in accordance with work role activities

5.2 Apply crosscultural communication skills and strategies to facilitate events and programs

5.3 Perform work effectively within a team environment to assist facilitation of events and programs

5.4 Assist in determining client satisfaction regarding event and program outcomes

5.5 Use feedback from stakeholders to promote continuous improvement in own work

5.6 Provide input to organisational policy and procedures review and development on facilitation of events and programs

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Assist in planning events and programs for international clients and other stakeholders

1.1 Participate in team meetings to plan events and programs

1.2 Clarify and record team roles, own work role and task responsibilities

1.3 Identify and record requirements for information, material and services during the planning stages

1.4 Complete planningrelated tasks on time and in accordance with team and work role requirements

1.5 Implement organisational policy and procedures for facilitating at international education events and programs

1.6 Comply with relevant legislative and regulatory requirements applicable to international education events and programs

2 Assist in preparing for international education events and programs

2.1 Collate and package appropriate information according to the event or program plan

2.2 Check stocks of material for quality and sufficiency, and confirm storage and distribution details

2.3 Report identified shortfalls in material and order, in line with organisational procedures

2.4 Prepare relevant material as needed

2.5 Make arrangements with relevant clients and other stakeholders according to the requirements of the event, program and organisational procedures

2.6 Assist in identifying and arranging supply of required facilities, equipment and material for events and programs

2.7 Assist with booking and confirming domestic and international travel, accommodation and venues as required by particular event or program

3 Make information presentations on international education events and programs

3.1 Prepare to deliver information presentations for specific events and programs, relevant to work role

3.2 Deliver information presentations as required and approved, in line with organisational policy and procedures

3.3 Make improvements to presentations based on feedback from relevant personnel

4 Contribute to international education events and programs

4.1 Check and arrange delivery of required material and equipment to specified client or other stakeholder destinations on time and in line with organisational policy and procedures

4.2 Ensure relevant legislative and regulatory requirements are met in relation to the distribution of goods and material

4.3 Monitor communication and process flow to ensure ontime dispatch of requested material and resources for events and programs to specified persons and destinations

4.4 Provide assistance to event or session presenters to facilitate smooth presentations

4.5 Provide assistance and support to clients and stakeholders, as needed, during events and programs

4.6 Seek advice from relevant personnel if situations or issues arise that require departure from regular practices

5 Contribute to continuous improvement processes for international education events and programs

5.1 Follow organisational policies and procedures for facilitating events and programs, in accordance with work role activities

5.2 Apply crosscultural communication skills and strategies to facilitate events and programs

5.3 Perform work effectively within a team environment to assist facilitation of events and programs

5.4 Assist in determining client satisfaction regarding event and program outcomes

5.5 Use feedback from stakeholders to promote continuous improvement in own work

5.6 Provide input to organisational policy and procedures review and development on facilitation of events and programs

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Participate in team meetings to plan events and programs 
Clarify and record team roles, own work role and task responsibilities 
Identify and record requirements for information, material and services during the planning stages 
Complete planningrelated tasks on time and in accordance with team and work role requirements 
Implement organisational policy and procedures for facilitating at international education events and programs 
Comply with relevant legislative and regulatory requirements applicable to international education events and programs 
Collate and package appropriate information according to the event or program plan 
Check stocks of material for quality and sufficiency, and confirm storage and distribution details 
Report identified shortfalls in material and order, in line with organisational procedures 
Prepare relevant material as needed 
Make arrangements with relevant clients and other stakeholders according to the requirements of the event, program and organisational procedures 
Assist in identifying and arranging supply of required facilities, equipment and material for events and programs 
Assist with booking and confirming domestic and international travel, accommodation and venues as required by particular event or program 
Prepare to deliver information presentations for specific events and programs, relevant to work role 
Deliver information presentations as required and approved, in line with organisational policy and procedures 
Make improvements to presentations based on feedback from relevant personnel 
Check and arrange delivery of required material and equipment to specified client or other stakeholder destinations on time and in line with organisational policy and procedures 
Ensure relevant legislative and regulatory requirements are met in relation to the distribution of goods and material 
Monitor communication and process flow to ensure ontime dispatch of requested material and resources for events and programs to specified persons and destinations 
Provide assistance to event or session presenters to facilitate smooth presentations 
Provide assistance and support to clients and stakeholders, as needed, during events and programs 
Seek advice from relevant personnel if situations or issues arise that require departure from regular practices 
Follow organisational policies and procedures for facilitating events and programs, in accordance with work role activities 
Apply crosscultural communication skills and strategies to facilitate events and programs 
Perform work effectively within a team environment to assist facilitation of events and programs 
Assist in determining client satisfaction regarding event and program outcomes 
Use feedback from stakeholders to promote continuous improvement in own work 
Provide input to organisational policy and procedures review and development on facilitation of events and programs 

Forms

Assessment Cover Sheet

BSBEDU305 - Assist with international education events and programs
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBEDU305 - Assist with international education events and programs

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: