Assessor Resource

BSBGOV502
Recruit and coordinate committee members

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the skills and knowledge required to recruit, develop and support committee members in an organisation. This includes planning for committee recruitment, communicating with members and prospective committee members, and coordinating processes.

It applies to individuals responsible for activities as members of committees or boards of governance.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify the need and roles for committee members

1.1 Identify the potential roles of committee members

1.2 Discuss and agree on roles of committee members with board members or management

1.3 Develop and document role descriptions

2. Recruit committee members

2.1 Seek volunteer committee members by advertising in relevant media or community stakeholder networks

2.2 Arrange and conduct interviews with potential committee members

2.3 Make selections and advise relevant parties

2.4 Follow policies and procedures on confidentiality of information

3. Introduce new committee members to organisational requirements

3.1 Inform new committee members about the organisation's purpose

3.2 Provide new committee members with an induction to the organisation's committee activity

3.3 Arrange for training in specific committee roles in a manner that is appropriate to the organisation's needs and resources

4. Provide ongoing support to committee members

4.1 Regularly review committee member roles and performance

4.2 Provide individual support and debriefing in accordance with organisational protocols

4.3 Identify organisational processes that can be used to support committee members in their roles

Evidence of the ability to:

communicate effectively with a diverse range of people on issues relevant to committee membership and roles

recruit, select and induct people for committee roles according to policies, procedures and legislative requirements

coordinate people, processes and information for committee recruitment and induction purposes

contribute to analysis and decision making on issues relevant to committee member recruitment.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

list relevant legislation and organisational policies relating to the employment of committee members, who may be unpaid workers

outline a range of decision making techniques

explain committee and management roles and responsibilities

describe the organisational history, structure, core functions, code of conduct, constitution, policies and procedures, and reporting processes.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical committee recruitment and coordination activities and include access to:

actual or simulated committee recruitment and coordination

examples of committee role descriptions.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Identify the need and roles for committee members

1.1 Identify the potential roles of committee members

1.2 Discuss and agree on roles of committee members with board members or management

1.3 Develop and document role descriptions

2. Recruit committee members

2.1 Seek volunteer committee members by advertising in relevant media or community stakeholder networks

2.2 Arrange and conduct interviews with potential committee members

2.3 Make selections and advise relevant parties

2.4 Follow policies and procedures on confidentiality of information

3. Introduce new committee members to organisational requirements

3.1 Inform new committee members about the organisation's purpose

3.2 Provide new committee members with an induction to the organisation's committee activity

3.3 Arrange for training in specific committee roles in a manner that is appropriate to the organisation's needs and resources

4. Provide ongoing support to committee members

4.1 Regularly review committee member roles and performance

4.2 Provide individual support and debriefing in accordance with organisational protocols

4.3 Identify organisational processes that can be used to support committee members in their roles

Evidence of the ability to:

communicate effectively with a diverse range of people on issues relevant to committee membership and roles

recruit, select and induct people for committee roles according to policies, procedures and legislative requirements

coordinate people, processes and information for committee recruitment and induction purposes

contribute to analysis and decision making on issues relevant to committee member recruitment.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

list relevant legislation and organisational policies relating to the employment of committee members, who may be unpaid workers

outline a range of decision making techniques

explain committee and management roles and responsibilities

describe the organisational history, structure, core functions, code of conduct, constitution, policies and procedures, and reporting processes.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical committee recruitment and coordination activities and include access to:

actual or simulated committee recruitment and coordination

examples of committee role descriptions.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify the potential roles of committee members 
Discuss and agree on roles of committee members with board members or management 
Develop and document role descriptions 
Seek volunteer committee members by advertising in relevant media or community stakeholder networks 
Arrange and conduct interviews with potential committee members 
Make selections and advise relevant parties 
Follow policies and procedures on confidentiality of information 
3.1 Inform new committee members about the organisation's purpose 
3.2 Provide new committee members with an induction to the organisation's committee activity 
3.3 Arrange for training in specific committee roles in a manner that is appropriate to the organisation's needs and resources 
Regularly review committee member roles and performance 
Provide individual support and debriefing in accordance with organisational protocols 
Identify organisational processes that can be used to support committee members in their roles 

Forms

Assessment Cover Sheet

BSBGOV502 - Recruit and coordinate committee members
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessor name:

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Assessment Record Sheet

BSBGOV502 - Recruit and coordinate committee members

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

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