- BSBITU404A - Produce complex desktop published documents
Assessor Resource
BSBITU404A
Produce complex desktop published documents
Assessment tool
Version 1.0
Issue Date: April 2024
This unit applies to individuals employed in a range of work environments who require well developed skills in desktop publishing. They may be individuals providing administrative support within an enterprise, or others responsible for the production of their own documents.
This unit describes the performance outcomes, skills and knowledge required to design and produce complex desktop published documents.
No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)
Employability Skills
This unit contains employability skills.
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package. | |
Overview of assessment | |
Critical aspects for assessment and evidence required to demonstrate competency in this unit | Evidence of the following is essential: applying document design and layout principles producing complex desktop published documents. |
Context of and specific resources for assessment | Assessment must ensure: access to office equipment and resources access to samples of desktop published documents. |
Method of assessment | A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit: direct questioning combined with review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate review of authenticated documents from the workplace or training environment demonstration of techniques in a workplace or simulated environment oral or written questioning to assess knowledge of desktop publishing software functions. |
Guidance information for assessment | Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example: other information and communications technologyunits. |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
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Required skills |
communication skills to clarify requirements of documents culturally appropriate communication skills to relate to people from diverse backgrounds and people with diverse abilities editing and proofreading skills to check own work for accuracy against original keyboarding skills to enter text and numerical data literacy skills to read and understand organisation's procedures and to use models or exemplars to produce a range of documents problem-solving skills to edit documents and to resolve issues of consistency of design. |
Required knowledge |
formatting styles and their effect on formatting, readability and appearance of documents organisational requirements for ergonomics, work periods and breaks, and energy and resource conservation techniques purposes, uses and functions of desktop publishing software organisational style guide. |
The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included. | |
Ergonomic requirements may include: | avoiding radiation from computer screens chair height, seat and back adjustment document holder footrest keyboard and mouse position lighting noise minimisation posture screen position workstation height and layout |
Work organisation strategies may include: | exercise breaks mix of repetitive and other activities rest periods |
Energy and resource conservation techniques may include: | double-sided paper use recycling used and shredded paper re-using paper for rough drafts (observing confidentiality requirements) utilising power-save options for equipment |
Document purpose may include using: | call outs captions concordance files different odd and even pages document protection drawing forms with fields hyperlinks long documents linked or embedded objects mail merge data documents master documents MS WordArt multiple headers and footers multiple sections multiple users primary mail merge documents subdocuments templates |
Final output may include: | electronic publishing printed document professionally printed document web services |
Organisational and task requirements may include: | company colour scheme company logo consistent corporate image content restrictions established guidelines and procedures for document production house styles master pages observing copyright legislation organisation name, time, date, document title, filename or other fields in headers or footers sheet size style sheets templates |
Design may include: | balance boxes colour columns diversity drawing graphics headings letter and memo conventions page layout photographs relative positioning of graphics and headings simplicity text flow typeface typography white space |
Consistency of design may include: | annotated references borders bullet/ number lists captions consistency with other business documents footnotes and endnotes indentations kerning and leading page numbers spacings typeface styles and point size |
Complex software functions may include: | data transfer display features embedding exporting fields form fields formulae importing index linking macros merge criteria sort criteria table of contents templates |
Naming and storing text documents may include: | authorised access file or folder names which identify the operator, author, section, date filing locations file names according to organisational procedure file names which are easily identifiable in relation to the content organisational policy for backing up files storage in folders and sub-folders organisational policy for filing hard copies of documents security and password protection storage on disk drives, CD-ROM, USBs, tape or server back-up |
Designated time lines may include: | time line agreed with interna or external client time line agreed with supervisor or person requiring document organisational time line e.g. deadline requirements |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
| Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
|---|---|---|---|
| Use safe work practices including addressing ergonomic requirements and using work organisation strategies | |||
| Use energy and resource conservation techniques | |||
| Identify document purpose, audience, presentation and final output requirements, and clarify with relevant personnel as required | |||
| Identify organisational and task requirements for desktop published documents to ensure consistency of style and image | |||
| Design document to enhance readability and appearance, according to organisational and task requirements | |||
| Determine document type and assess production and design requirements | |||
| Set up and use master pages, templates and styles to ensure consistency of design and layout | |||
| Set up colour palettes according to organisational and task requirements | |||
| Prepare, format and enter required text | |||
| Import text from other applications and resolve any formatting issues | |||
| Scan or import graphics from other applications and resolve any formatting issues | |||
| Use complex software functions to arrange text and graphics on page, according to organisational and task requirements | |||
| Ensure pages. and combined graphics and text are composed correctly, to suit organisational and task requirements | |||
| Check that numerical sequencing and laydown of document is correct, to meet binding and finishing requirements | |||
| Incorporate bleed allowance in margins and borders | |||
| Review text for possible errors and omissions, and resolve any issues | |||
| Produce completed document in line with required final output | |||
| Name and store text documents, in accordance with organisational requirements and exit the application without information loss/damage | |||
| Prepare text documents within designated time lines and organisational requirements for speed and accuracy | |||
| Use manuals, user documentation and online help to overcome problems with document design and production |
Forms
Assessment Cover Sheet
BSBITU404A - Produce complex desktop published documents
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
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Date:
Assessment Record Sheet
BSBITU404A - Produce complex desktop published documents
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent
Assessor name:
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Date:
Student signature:
Date: