Assessor Resource

BSBLEG403
Maintain trust accounts

Assessment tool

Version 1.0
Issue Date: March 2024


This unit describes the skills and knowledge required to maintain trust monies related to specific files, under instruction of a legal practitioner.

It applies to individuals who work under supervision and use well-developed skills and a broad knowledge base to provide support in a range of legal service settings. They apply solutions to a range of unpredictable problems, and analyse and evaluate information from a variety of sources.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Check that trust funds are adequate

1.1 Check relevant sources for information regarding disbursements and costs

1.2 Calculate and reconcile estimated disbursements and costs with available trust funds

1.3 Notify instructing legal practitioner where there are inadequate available funds

1.4 Notify client that further funds are required, where necessary, according to organisation’s policies and procedures

2. Draw cheques against trust account

2.1 Complete appropriate requisition form

2.2 Gain authorisation from instructing legal practitioner according to organisation’s policies and procedures

2.3 Inspect cheques for accuracy and correct account source

2.4 Organise instructing legal practitioner to verify and sign cheques

2.5 Keep accurate records of all file-related disbursements and costs

3. Prepare documentation upon completion of legal matter

3.1 Collate relevant information and documentation from file

3.2 Reconcile monies remaining in trust account

3.3 Promptly investigate discrepancies or irregularities and take appropriate follow-up action


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Check that trust funds are adequate

1.1 Check relevant sources for information regarding disbursements and costs

1.2 Calculate and reconcile estimated disbursements and costs with available trust funds

1.3 Notify instructing legal practitioner where there are inadequate available funds

1.4 Notify client that further funds are required, where necessary, according to organisation’s policies and procedures

2. Draw cheques against trust account

2.1 Complete appropriate requisition form

2.2 Gain authorisation from instructing legal practitioner according to organisation’s policies and procedures

2.3 Inspect cheques for accuracy and correct account source

2.4 Organise instructing legal practitioner to verify and sign cheques

2.5 Keep accurate records of all file-related disbursements and costs

3. Prepare documentation upon completion of legal matter

3.1 Collate relevant information and documentation from file

3.2 Reconcile monies remaining in trust account

3.3 Promptly investigate discrepancies or irregularities and take appropriate follow-up action

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Check relevant sources for information regarding disbursements and costs 
Calculate and reconcile estimated disbursements and costs with available trust funds 
Notify instructing legal practitioner where there are inadequate available funds 
Notify client that further funds are required, where necessary, according to organisation’s policies and procedures 
Complete appropriate requisition form 
Gain authorisation from instructing legal practitioner according to organisation’s policies and procedures 
Inspect cheques for accuracy and correct account source 
Organise instructing legal practitioner to verify and sign cheques 
Keep accurate records of all file-related disbursements and costs 
Collate relevant information and documentation from file 
Reconcile monies remaining in trust account 
Promptly investigate discrepancies or irregularities and take appropriate follow-up action 

Forms

Assessment Cover Sheet

BSBLEG403 - Maintain trust accounts
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

BSBLEG403 - Maintain trust accounts

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: