Assessor Resource

BSBLIB401
Record and maintain collection information

Assessment tool

Version 1.0
Issue Date: March 2024


This unit describes the skills and knowledge required to source collection information, and focuses on the maintenance and integrity of collection material records.

It applies to individuals who work autonomously within established guidelines, with responsibility for planning, monitoring and completing work activities.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Record collection information

1.1 Confirm collection material to be recorded, and associated timelines

1.2 Handle material in a manner which ensures its integrity according to organisational access requirements

1.3 Research relevant information sources to establish information for fields of information

1.4 Enter data into collection records following organisational procedures and guidelines

1.5 Follow legal constraints and cultural protocols regarding data protection and management

1.6 Process records, applying suitable formats

2 Maintain information records

2.1 Update or transfer information according to organisational policies and procedures

2.2 Protect confidential information and adhere to copyright requirements for record storage

2.3 Store records safely and according to organisational procedures

3 Improve information recordkeeping

3.1 Resolve record maintenance problems within scope of own job role or refer to relevant personnel as required

3.2 Seek feedback on own work performance and note areas for improvement

3.3 Identify opportunities to improve recordkeeping of collection information and recommend to relevant personnel

Evidence of the ability to:

access relevant information sources

enter information into records accurately

interpret and distil information for record-keeping purposes

apply collection record-keeping formats and protocols.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify and describe copyright, moral rights, intellectual property and privacy issues and legislation relevant to keeping records of collections

list key requirements of current industry record-keeping systems

analyse and describe ethical and cultural issues that impact collection record-keeping, including those for Aboriginal or Torres Strait Islander material

describe handling procedures and identification techniques for collection material

locate and interpret information sources relevant to collections

interpret organisational procedures and guidelines for collection record-keeping

describe principles of access and accountability in collection record-keeping

identify and explain sources of curatorial and conservation advice.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the Library – Collection Management field of work and include access to:

use of current industry record-keeping systems

access to organisational procedures and guidelines, collection items and other relevant information sources.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Record collection information

1.1 Confirm collection material to be recorded, and associated timelines

1.2 Handle material in a manner which ensures its integrity according to organisational access requirements

1.3 Research relevant information sources to establish information for fields of information

1.4 Enter data into collection records following organisational procedures and guidelines

1.5 Follow legal constraints and cultural protocols regarding data protection and management

1.6 Process records, applying suitable formats

2 Maintain information records

2.1 Update or transfer information according to organisational policies and procedures

2.2 Protect confidential information and adhere to copyright requirements for record storage

2.3 Store records safely and according to organisational procedures

3 Improve information recordkeeping

3.1 Resolve record maintenance problems within scope of own job role or refer to relevant personnel as required

3.2 Seek feedback on own work performance and note areas for improvement

3.3 Identify opportunities to improve recordkeeping of collection information and recommend to relevant personnel

Evidence of the ability to:

access relevant information sources

enter information into records accurately

interpret and distil information for record-keeping purposes

apply collection record-keeping formats and protocols.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify and describe copyright, moral rights, intellectual property and privacy issues and legislation relevant to keeping records of collections

list key requirements of current industry record-keeping systems

analyse and describe ethical and cultural issues that impact collection record-keeping, including those for Aboriginal or Torres Strait Islander material

describe handling procedures and identification techniques for collection material

locate and interpret information sources relevant to collections

interpret organisational procedures and guidelines for collection record-keeping

describe principles of access and accountability in collection record-keeping

identify and explain sources of curatorial and conservation advice.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the Library – Collection Management field of work and include access to:

use of current industry record-keeping systems

access to organisational procedures and guidelines, collection items and other relevant information sources.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Confirm collection material to be recorded, and associated timelines 
Handle material in a manner which ensures its integrity according to organisational access requirements 
Research relevant information sources to establish information for fields of information 
Enter data into collection records following organisational procedures and guidelines 
Follow legal constraints and cultural protocols regarding data protection and management 
Process records, applying suitable formats 
Update or transfer information according to organisational policies and procedures 
Protect confidential information and adhere to copyright requirements for record storage 
Store records safely and according to organisational procedures 
Resolve record maintenance problems within scope of own job role or refer to relevant personnel as required 
Seek feedback on own work performance and note areas for improvement 
Identify opportunities to improve recordkeeping of collection information and recommend to relevant personnel 

Forms

Assessment Cover Sheet

BSBLIB401 - Record and maintain collection information
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

BSBLIB401 - Record and maintain collection information

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: