Assessor Resource

BSBLIB601
Research and document collection material

Assessment tool

Version 1.0
Issue Date: March 2024


This unit describes the skills and knowledge required to research, describe and document collection material.

It applies to individuals who work autonomously within established guidelines and apply significant judgement and specialised knowledge to achieve outcomes.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Describe collection material

1.1 Identify collection material in line with industry guidelines and organisational procedures

1.2 Establish the relationship of material to other collection items and the significance of this relationship using information sources

1.3 Consult with key stakeholders to confirm information and assessment

2 Record collection information

2.1 Articulate significance of collection material in an appropriate format and in sufficient detail in descriptions to meet organisational requirements

2.2 Describe in detail the condition of items and their conservation needs

2.3 Alert relevant personnel to conservation needs as required

2.4 Enter information in records according to organisational procedures and guidelines

3 Complete accession details

3.1 Record accession details

3.2 Allocate accession numbers and record on collection material according to organisational procedures and guidelines

3.3 Record accession numbers in the record-keeping system

3.4 Check record-keeping system and collection material

3.5 In consultation with relevant personnel, review and revise procedures as required

Evidence of the ability to:

describe in detail a range of collection material

apply knowledge of organisational procedures and guidelines to describe and document collection material.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify subject matter experts and sources of expert advice related to collection material

research and evaluate information sources

analyse and assess concepts of significance, and significance assessment methodology

outline handling and examination techniques

interpret organisational procedures and procedures that apply to identification, description and documentation of collection material

assess copyright, moral rights and intellectual property issues and legislation and their impact on identification, description and documentation of collection material

identify and interpret cultural protocols for examining, identifying and reporting on collection material, including those associated with Aboriginal or Torres Strait islander cultural material

explain record-keeping systems.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the Library – Collection Management field of work and include access to:

relevant policies and procedures manuals

collection material to be identified, described and documented

a collection

stakeholders.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1 Describe collection material

1.1 Identify collection material in line with industry guidelines and organisational procedures

1.2 Establish the relationship of material to other collection items and the significance of this relationship using information sources

1.3 Consult with key stakeholders to confirm information and assessment

2 Record collection information

2.1 Articulate significance of collection material in an appropriate format and in sufficient detail in descriptions to meet organisational requirements

2.2 Describe in detail the condition of items and their conservation needs

2.3 Alert relevant personnel to conservation needs as required

2.4 Enter information in records according to organisational procedures and guidelines

3 Complete accession details

3.1 Record accession details

3.2 Allocate accession numbers and record on collection material according to organisational procedures and guidelines

3.3 Record accession numbers in the record-keeping system

3.4 Check record-keeping system and collection material

3.5 In consultation with relevant personnel, review and revise procedures as required

Evidence of the ability to:

describe in detail a range of collection material

apply knowledge of organisational procedures and guidelines to describe and document collection material.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

identify subject matter experts and sources of expert advice related to collection material

research and evaluate information sources

analyse and assess concepts of significance, and significance assessment methodology

outline handling and examination techniques

interpret organisational procedures and procedures that apply to identification, description and documentation of collection material

assess copyright, moral rights and intellectual property issues and legislation and their impact on identification, description and documentation of collection material

identify and interpret cultural protocols for examining, identifying and reporting on collection material, including those associated with Aboriginal or Torres Strait islander cultural material

explain record-keeping systems.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in the Library – Collection Management field of work and include access to:

relevant policies and procedures manuals

collection material to be identified, described and documented

a collection

stakeholders.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify collection material in line with industry guidelines and organisational procedures 
Establish the relationship of material to other collection items and the significance of this relationship using information sources 
Consult with key stakeholders to confirm information and assessment 
Articulate significance of collection material in an appropriate format and in sufficient detail in descriptions to meet organisational requirements 
Describe in detail the condition of items and their conservation needs 
Alert relevant personnel to conservation needs as required 
Enter information in records according to organisational procedures and guidelines 
Record accession details 
Allocate accession numbers and record on collection material according to organisational procedures and guidelines 
Record accession numbers in the record-keeping system 
Check record-keeping system and collection material 
In consultation with relevant personnel, review and revise procedures as required 

Forms

Assessment Cover Sheet

BSBLIB601 - Research and document collection material
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

BSBLIB601 - Research and document collection material

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: