Assessor Resource

BSBPMG410A
Apply project time-management techniques

Assessment tool

Version 1.0
Issue Date: April 2024


This unit applies to a project practitioner working in a project support role.

The individual may be operating in a large or small organisation and applying skills in the context of enterprise projects.

The project practitioner may be part of a project team under the direction of a project manager, or may work as part of a smaller scale self-directed team.

This unit has generic application to a range of industries and organisations and a range of projects, from simple to complex.

In the context of this unit a project is defined as involving:

a practical and comprehensive project plan

a documented communications strategy

a detailed project budget

strategic engagement with stakeholders

a risk, issues and change-management methodology

a quality plan with assurance and control processes

a supportive team-based environment.

The functions performed in project work, where formal project management methodology is not the main focus, are covered by BSBPMG522A Undertake project work.

This unit describes the performance outcomes, skills and knowledge required to assist with project scheduling activities, apply and monitor the agreed project schedule, and evaluate the effectiveness of time management for the project.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

creating a work breakdown structure

creating a project schedule showing tasks, deliverable milestones, sequence, dependencies and time estimates

applying time-management techniques to a project

applying tools and techniques to monitor and update project schedules.

Context of and specific resources for assessment

Assessment must ensure access to:

workplace documentation, such as diaries, progress reports, spreadsheets, scheduling software and other planning tools with timeframes linked to deliverables.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of candidate’s on-the-job project time management

analysis of responses to case studies and scenarios addressing project issues and problems in project time management

oral or written questioning to assess knowledge of strategies, tools and techniques for managing project time and their particular applications

review of techniques used to measure, record and report progress of activities in relation to agreed schedules and plans

assessment of changes implemented to the schedule and the updating of plans to accommodate changing situations throughout the project.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

numeracy and literacy skills to:

schedule project activities

work with project tools and techniques

write reports on time-management issues

planning and organising skills to:

sequence tasks

monitor progress against agreed deliverables

technology skills to use software (if appropriate)

Required knowledge

implications of time management for project resources, costs and risks

methods for estimating task duration and resource effort

project-management techniques and tools for creating and monitoring schedules

project time-management terminology and methodology

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Work breakdown structure may include:

activity and task descriptors

high-level deliverables framework

multi-level task granulation

work breakdown task dictionary

Estimating the duration and effort may include:

allowance for contingency and risk

availability of resources and supplies

degree of variation

expert opinion

level of accuracy

prior project history

regulations and standards governing resource performance

top-down or bottom-up estimating

Sequence and dependencies may include:

deliverable milestones

preferred, logical or required order of task completion

relationship between tasks impacting on start and finish times and dates

Project scheduling tools and techniques may include:

bar charts

critical chain management

critical path diagrams

Gantt charts

project schedule network diagrams

standalone, organisation-integrated or cloud-based software tools

Schedule impact may include:

accuracy of estimates

advances or delays in task completion

changes to project risk

changes to resources and costs

degree of change to baseline

relevance of task dependencies

Review of project performance may occur at:

agreed major milestones, e.g. phases, subcontracts

change of key personnel

completion of major deliverables

finalisation of project and other agreed milestones

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
. Contribute to developing the work breakdown structure with sufficient detail to enable effective planning and control 
. Contribute to estimating the duration and effort, sequence and dependencies of tasks to achieve project deliverables 
. Assist in using project scheduling tools and techniques to identify schedule impact on project time management, resource requirements, costs and risks 
. Contribute to achieving an agreed schedule baseline and communicating the schedule to stakeholders 
. Use techniques to measure, record and report progress of activities in relation to agreed schedule 
. Record baseline variance between actual and planned progress 
. Contribute to forecasting the impact of change on the schedule and analysing options 
. Update task status and agreed changes to maintain currency and accuracy of schedule 
. Assist in the review of project performance to determine the effectiveness of time management 
. Document scheduling and time-management issues and responses to assist in project evaluation 

Forms

Assessment Cover Sheet

BSBPMG410A - Apply project time-management techniques
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBPMG410A - Apply project time-management techniques

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: