Assessor Resource

BSBRKG505
Document or reconstruct a business or records system

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the skills and knowledge required to document or reconstruct a business or records system and its context.

It applies to individuals who use a range of organisational and analytical techniques to perform their work in archival or general record systems environments. They work closely with other members of an organisation and have individual responsibility for documenting or reconstructing systems.

A business or records system may need to be reconstructed for a variety of reasons, including:

capturing into archival control systems for access and control purposes

changes to the system of control including computerisation or migration between systems

transfer of an organisation’s ownership or control arising from amalgamation, takeover or bankruptcy

administrative change, closure of offices or changes in accommodation.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish activities and functions documented by records

1.1 Identify and document actions, activities and jurisdiction by which records are generated

1.2 Establish boundaries and relationships of activities and functions of records, and check these against a functional analysis of the organisation

1.3 Identify creators of records by mapping them to the parts of the organisation responsible for functions or activities

1.4 Establish and document changes to functions or activities from the records, and verify against other appropriate sources over the time period of the records

2. Analyse the context of records and systems

2.1 Identify and describe previous or subsequent records or series to place records in their context, in accordance with organisational standards

2.2 Identify changes to business or records systems which have occurred over time, including any anomalies to the systemic order of records

2.3 Identify and describe creators of records, including their accountabilities and functional responsibilities

2.4 Identify specific records by nature of their content, similar function, or systemic relationship

2.5 Document and report on the system and records, including identifying any changes and anomalies, in accordance with organisational standards

3. Document reconstruction of the business or records system

3.1 Identify and document elements of the business or records system from records

3.2 Identify and document records series in accordance with organisational standards and procedures

3.3 Establish and maintain control by capturing records in accordance with organisational standards and procedures where system is inadequate or not apparent

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Establish activities and functions documented by records

1.1 Identify and document actions, activities and jurisdiction by which records are generated

1.2 Establish boundaries and relationships of activities and functions of records, and check these against a functional analysis of the organisation

1.3 Identify creators of records by mapping them to the parts of the organisation responsible for functions or activities

1.4 Establish and document changes to functions or activities from the records, and verify against other appropriate sources over the time period of the records

2. Analyse the context of records and systems

2.1 Identify and describe previous or subsequent records or series to place records in their context, in accordance with organisational standards

2.2 Identify changes to business or records systems which have occurred over time, including any anomalies to the systemic order of records

2.3 Identify and describe creators of records, including their accountabilities and functional responsibilities

2.4 Identify specific records by nature of their content, similar function, or systemic relationship

2.5 Document and report on the system and records, including identifying any changes and anomalies, in accordance with organisational standards

3. Document reconstruction of the business or records system

3.1 Identify and document elements of the business or records system from records

3.2 Identify and document records series in accordance with organisational standards and procedures

3.3 Establish and maintain control by capturing records in accordance with organisational standards and procedures where system is inadequate or not apparent

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify and document actions, activities and jurisdiction by which records are generated 
Establish boundaries and relationships of activities and functions of records, and check these against a functional analysis of the organisation 
Identify creators of records by mapping them to the parts of the organisation responsible for functions or activities 
Establish and document changes to functions or activities from the records, and verify against other appropriate sources over the time period of the records 
Identify and describe previous or subsequent records or series to place records in their context, in accordance with organisational standards 
Identify changes to business or records systems which have occurred over time, including any anomalies to the systemic order of records 
Identify and describe creators of records, including their accountabilities and functional responsibilities 
Identify specific records by nature of their content, similar function, or systemic relationship 
Document and report on the system and records, including identifying any changes and anomalies, in accordance with organisational standards 
Identify and document elements of the business or records system from records 
Identify and document records series in accordance with organisational standards and procedures 
Establish and maintain control by capturing records in accordance with organisational standards and procedures where system is inadequate or not apparent 

Forms

Assessment Cover Sheet

BSBRKG505 - Document or reconstruct a business or records system
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBRKG505 - Document or reconstruct a business or records system

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: