• CHCADMIN604B - Manage the finances, accounts and resources of an organisation

Assessor Resource

CHCADMIN604B
Manage the finances, accounts and resources of an organisation

Assessment tool

Version 1.0
Issue Date: March 2024


This unit may apply to administrative work undertaken across a range of sectors involved in delivery of community services

This unit describes the knowledge and skills required by workers to manage the financial, accounting and resourcing systems of the workplace to uphold accountability and efficiency requirements

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not Applicable


Employability Skills

This unit contains Employability Skills




Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate this unit of competency:

The individual being assessed must provide evidence of specified essential knowledge as well as skills

This unit is most appropriately assessed in the workplace or in a simulated workplace and under the normal range of workplace conditions
This may include the use of languages other than English and alternative communication systems

Where there is not an opportunity to cover all relevant aspects in the work environment, the remainder should be assessed through realistic simulations, projects, previous relevant experience or oral questioning on 'what if?' scenarios

Assessment must include the normal range of management tasks used in the workplace

Access and equity considerations:

All workers in community services should be aware of access, equity and human rights issues in relation to their own area of work

All workers should develop their ability to work in a culturally diverse environment

In recognition of particular issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on Aboriginal and Torres Strait Islander people

Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on Aboriginal and/or Torres Strait Islander clients and communities

Context of and specific resources for assessment:

This unit can be assessed independently, however holistic assessment practice with other community services units of competency is encouraged

Resources required for assessment include:

access to appropriate workplace where assessment can take place, or simulation of realistic workplace setting for assessment

Method of assessment

Assessment may include observation, questioning and evidence gathered from the workplace environment e.g. completed budgets, portfolios etc

Realistic simulations, projects, previous relevant experience or oral questioning on 'what if?' Scenarios

Observation of processes and procedures, oral and/or written questions on Essential knowledge and skills and consideration of required attitudes

Where performance is required to be demonstrated over a period of time and/or in a number of locations, any evidence should be authenticated by colleagues, supervisors, clients or other appropriate persons

Review of any workplace documentation produced by the candidate related to managing finances, accounts and resources


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level required for this unit.

Essential knowledge:

The candidate must be able to demonstrate essential knowledge required to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

These include knowledge of:

Auditing procedures and requirements

Awards and agreements

Budgeting and planning processes and practices

Financial management models and practices

Importance of principles and practices to enhance sustainability in the workplace, including environmental, economic, workforce and social sustainability

Incorporation requirements

Insurance requirements

Organisation guidelines

Organisation's procedures and practices

Principles and practices of effective resource management

Principles of continuous improvement

Quality assurance mechanisms

Taxation office requirements

Essential skills:

It is critical that the candidate demonstrate the ability to:

Demonstrate competency across the full range of the organisation's financial, accounting and resourcing systems

In addition, the candidate must be able to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

These include the ability to:

Analyse financial reports against budgets and contract obligations

Demonstrate competency within the working environment in managing finances, accounts and resources

Manage workplace application of:

computerised and/or manual accounting and book keeping systems

budgeting processes

reconciliation

investment planning

financial management

information technology

Read and accurately interpret financial information and reports

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Budgeting and financial obligations may include:

Auditing

Awards and other staffing requirements

Balance sheets

Insurance requirements

Monthly or other reports

Tax office requirements

Appropriate parties may include:

Board of management

Clients

Funding providers

Government

Other staff

Treasurer

Legal requirements may include those relating to:

Acquittal of funds

Annual and other reports

Audit processes

Incorporation laws

Insurance

Relevant awards

Taxation and superannuation

Resources may include:

Buildings/facilities

Equipment, supplies and stores

Finance

Information systems

Staffing levels

Time

Transport

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Oversee the preparation of budgets in light of desired program performance outcomes and forward planning priorities 
Ensure budget planning process is participatory and formats are clear and standardised 
Ensure budgets are submitted for approval on time and in an appropriate format 
Develop and prepare requirements and contracts with funding bodies in accordance with organisation procedures 
Interpret and communicate the approved budget to other staff 
Adhere to legal and organisation requirements in relation to financial management and reporting 
Ensure that appropriate financial reports are prepared as required by the organisation and/or funding body 
Oversee the development and implementation of book keeping, accounting systems and asset management to ensure that accurate and comprehensive records of income and expenditure are appropriately maintained 
Undertake regular reconciliation against operational budgets and act upon any deviations as appropriate 
Check actual income and expenditure against budgets at regular, identified intervals 
Ensure expenditure is within agreed limits, does not compromise future spending requirements and conforms to organisation policy and procedures 
Where there are actual or potential deviations from budget, notify the appropriate people and develop and implement proposals for corrective action 
Where appropriate, ensure funds are invested in accordance with organisation procedures 
Follow guidelines for the management of unspent funds 
Undertake research to acquire funding and resources and report the results appropriately 
Where appropriate, prepare funding submissions in accordance with relevant guidelines, maintain liaison with funding body to monitor progress of the submission, undertake negotiations and make revisions as necessary 
Develop contingency plans to accommodate possible shortfalls in funding and resourcing 
Develop resource proposals, taking account of client and stakeholder needs, organisation objectives and operational plans 
Negotiate recommendations to vary operational plans to fit resource availability, with relevant personnel 
Develop plans to maximise value gained from the organisation's resources 
Develop and implement strategies to ensure the organisation's resource needs are met within the constraints of budget allocations, existing resources, contingencies and available resource providers 
Monitor resource usage against organisation targets, and investigate and rectify any deviations in accordance with organisation procedures 
Ensure appropriate support and training is provided to individuals and teams who have difficulties in using resources to the required standard 
Oversee systems, procedures and records associated with documenting resource acquisition and usage in accordance with organisation requirements 
Analyse and interpret budget and financial information to monitor productivity and performance 
Follow organisation procedures when assessing suitability and safety of buildings and equipment 
Ensure the organisation's asset register is maintained as required 
Ensure upgrade plans for building and equipment maintenance are established and implemented as required 
Adhere to all relevant occupational health and safety and other legislation 
Ensure procedures are in place to achieve the most competitive pricing for goods and services 

Forms

Assessment Cover Sheet

CHCADMIN604B - Manage the finances, accounts and resources of an organisation
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

CHCADMIN604B - Manage the finances, accounts and resources of an organisation

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: