Assessor Resource

CHCAL307A
Comply with family day care administration requirements

Assessment tool

Version 1.0
Issue Date: April 2024


This unit applies to workers involved in family day care

This unit describes the knowledge and skills required to comply with the additional administrative tasks specifically required by care providers within family day care

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not Applicable

Employability Skills

This unit contains Employability Skills



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate this unit of competency:

The individual being assessed must provide evidence of specified essential knowledge as well as skills

This unit is best assessed in the workplace or in a realistic simulated workplace setting under the normal range of workplace conditions

Access and equity considerations:

All workers in community services should be aware of access, equity and human rights issues in relation to their own area of work

All workers should develop their ability to work in a culturally diverse environment

In recognition of particular issues facing Aboriginal and Torres Strait Islander communities, workers should be aware of cultural, historical and current issues impacting on Aboriginal and Torres Strait Islander people

Assessors and trainers must take into account relevant access and equity issues, in particular relating to factors impacting on Aboriginal and/or Torres Strait Islander clients and communities

Context of and specific resources for assessment:

This unit can be assessed independently, however holistic assessment practice with other community services units of competency is encouraged

Resources required for assessment include access to:

a workplace or to an accurately simulated work environment where assessment can take place

Method of assessment:

In cases where the learner does not have the opportunity to cover all relevant aspects in the work environment, the remainder should be assessed through realistic simulations, projects, previous relevant experience or oral questioning on 'What if?' scenarios

Assessment of this unit of competence will usually include observation of processes and procedures, oral and/or written questioning on Essential knowledge and skills and consideration of required attitudes

Where performance is not directly observed and/or is required to be demonstrated over a 'period of time' and/or in a 'number of locations', any evidence should be authenticated by colleagues, supervisors, clients or other appropriate persons

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level required for this unit.

Essential knowledge:

The candidate must be able to demonstrate essential knowledge required to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

These include knowledge of:

Relevant jurisdiction regulations and requirements e.g. number of children in care

Family Day Care National Standards

Family Day Care Quality Assurance Principles

Taxation requirements

Audit and compliance requirements

Insurance requirements

Policies and guidelines of the coordination unit

Commonwealth requirements, including Child Care Benefit rules

Administrative formats of service

Essential skills:

It is critical that the candidate demonstrate the ability to:

Plan for specific requirements of working in the family day care system

In addition, the candidate must be able to effectively do the task outlined in elements and performance criteria of this unit, manage the task and manage contingencies in the context of the identified work role

These include the ability to:

Apply skills in:

book keeping

computer literacy

working with child care benefit rules

records management

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Resources may include:

Calculators

Computer software

Local information on tax agents

Insurance brochures

Stationary items

Standard forms

Information to parents may include:

Philosophy of care provided

Outline of program requirements and routines

Particular cost structures and additional costs
e.g. for food or travel

Child care benefit brochures

Standard forms

Promotional brochures

Insurance coverage may include:

Income protection insurance

Extra insurance arrangements e.g. home, car

Legislative standards and/or requirements may include:

State/territory legislation and regulations

National standards

Child care accreditation systems

Federal government acts and regulations

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify administration practices and requirements of the coordination unit 
Identify practices required to update coordination unit regarding changes to families' contact details and care requirements 
Identify implementation plan to advise parents and the coordination unit when leave is required 
Explain how the number of children in care is to be monitored at all times to ensure the number is within legislative limits 
Use effective practices to keep records up to date in a secure and confidential manner 
Outline requirements and implementation plans to manage all records for audit according to guidelines 
Demonstrate correct use of receipts and time sheets 
Apply accurate understanding of legislative guidelines for charging fees 
Demonstrate correct use of attendance records and practices for arrival and departure of a child 
Demonstrate accurate understanding of standard forms required for recording all contact details, parent/carer consent, emergency information, child health and individual needs 
Outline requirements and implementation plans to keep receipts and other details for taxation purpose for the required period 
Outline requirements and implementation plans for recording details to meet taxation requirements 
Outline requirements and implementation plans to ensure timely taxation payments 
Provide details of insurance coverage required for the home based child care business as defined by legislation 
Provide accurate details on the guidelines for advertising family day care services 
Clearly and accurately communicate service costs, availability and care arrangements for families 
Provide a clear statement about the philosophy of care, as required 
Provide information to parents about the child care services, routines, practices and expectations 
Communicate leave arrangements to parents, including alternative care 

Forms

Assessment Cover Sheet

CHCAL307A - Comply with family day care administration requirements
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CHCAL307A - Comply with family day care administration requirements

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: