Assessor Resource

CHCECE014
Comply with family day care administration requirements

Assessment tool

Version 1.0
Issue Date: March 2024


This unit describes the skills and knowledge required to comply with the administrative tasks established for family day care operations.

This unit applies to educators working in a family day care context.

The skills in this unit must be applied in accordance with Commonwealth and State/Territory legislation, Australian/New Zealand standards and industry codes of practice.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes.

Performance criteria specify the level of performance needed to demonstrate achievement of the element.

1. Perform administration activities in line with legislative and organisational requirements

1.1 Identify administration practices and requirements of the coordination unit

1.2 Follow organisational processes to update coordination unit regarding changes to families’ contact details and care requirements

1.3 Provide administrative, policy and procedural information to parents in line with organisational requirements

1.4 Communicate leave arrangements to families, including alternative care arrangements

1.5 Monitor the number of children in care in line with legislative limits

1.6 Maintain records in a secure and confidential manner

2. Record required information using appropriate forms

2.1 Correctly use receipts and timesheets

2.2 Clearly and accurately communicate service costs, availability and care arrangements for families in line with legislative requirements

2.3 Accurately complete attendance records and practices for arrival and departure of a child

2.4 Accurately record information by using standard forms to record all contact details, parent/carer consents, emergency information, child health and other required documentation

3. Follow organisational requirements for taxation and insurance

3.1 Keep receipts and record details to meet audit and taxation requirements

3.2 Plan a schedule to ensure timely taxation payments

3.3 Provide details of insurance coverage required for the home-based child care business as defined by legislation and regulations


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes.

Performance criteria specify the level of performance needed to demonstrate achievement of the element.

1. Perform administration activities in line with legislative and organisational requirements

1.1 Identify administration practices and requirements of the coordination unit

1.2 Follow organisational processes to update coordination unit regarding changes to families’ contact details and care requirements

1.3 Provide administrative, policy and procedural information to parents in line with organisational requirements

1.4 Communicate leave arrangements to families, including alternative care arrangements

1.5 Monitor the number of children in care in line with legislative limits

1.6 Maintain records in a secure and confidential manner

2. Record required information using appropriate forms

2.1 Correctly use receipts and timesheets

2.2 Clearly and accurately communicate service costs, availability and care arrangements for families in line with legislative requirements

2.3 Accurately complete attendance records and practices for arrival and departure of a child

2.4 Accurately record information by using standard forms to record all contact details, parent/carer consents, emergency information, child health and other required documentation

3. Follow organisational requirements for taxation and insurance

3.1 Keep receipts and record details to meet audit and taxation requirements

3.2 Plan a schedule to ensure timely taxation payments

3.3 Provide details of insurance coverage required for the home-based child care business as defined by legislation and regulations

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
 
Identify administration practices and requirements of the coordination unit 
Follow organisational processes to update coordination unit regarding changes to families’ contact details and care requirements 
Provide administrative, policy and procedural information to parents in line with organisational requirements 
Communicate leave arrangements to families, including alternative care arrangements 
Monitor the number of children in care in line with legislative limits 
Maintain records in a secure and confidential manner 
Correctly use receipts and timesheets 
Clearly and accurately communicate service costs, availability and care arrangements for families in line with legislative requirements 
Accurately complete attendance records and practices for arrival and departure of a child 
Accurately record information by using standard forms to record all contact details, parent/carer consents, emergency information, child health and other required documentation 
Keep receipts and record details to meet audit and taxation requirements 
Plan a schedule to ensure timely taxation payments 
Provide details of insurance coverage required for the home-based child care business as defined by legislation and regulations 

Forms

Assessment Cover Sheet

CHCECE014 - Comply with family day care administration requirements
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

CHCECE014 - Comply with family day care administration requirements

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: