Assessor Resource

CPPACC4017
Prepare access reports

Assessment tool

Version 1.0
Issue Date: February 2018


This unit of competency specifies the outcomes required to present gathered information on access compliance for people with disabilities in an access report. It requires the ability to organise and evaluate gathered information and data, and prepare and present reports and associated documentation in a format suitable for review and dissemination. This work would be carried out according to organisational guidelines and requires knowledge of the access requirements of the Disability Discrimination Act (DDA) Premises Standards, the Building Code of Australia, and Australian standards.

The unit supports the full range of access consulting services. The preparation of access reports is a requirement of most of the types of activities undertaken by access consultants. It applies to access consultants working under limited supervision to complete access reports for clients, who may be builders, architects and developers; building owners and managers; corporations; engineers; the general public; representatives of government agencies; loss assessors and adjusters; and members of the legal profession.

No licensing, legislative, regulatory, or certification requirements apply to this unit of competency at the time of endorsement.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Prepare to develop access report.

1.1.

Client report requirements, terms of reference, and organisational requirements are established.

1.2.

Gathered information is organised and prioritised in a logical manner for intended use in report and according to legislative and organisational requirements.

1.3.

Gathered information is analysed and evaluated for relevance and accuracy, consistency with client terms of reference, and reporting and organisational requirements.

1.4.

Additional information is sought as required from identified sources and verified for relevance and accuracy according to organisational requirements.

1.5.

Report information is handled safely and securely according to client confidentiality, and legislative and organisational requirements.

2.

Compile access report.

2.1.

Report format, style and structure are established according to industry standards, and client and organisational requirements.

2.2.

Report is drafted according to client instructions, organisational requirements, and access requirements of applicable standards, codes and legislation.

2.3.

Feedback from key stakeholders is sought and integrated into draft report where appropriate.

3.

Finalise access report.

3.1.

Report content is checked for accuracy and suitability according to organisational requirements.

3.2.

Report and associated documentation are finalised and distributed in a professional manner and within required timeframe.

3.3.

Copy of report and associated documentation are stored according to client and organisational requirements.

A person demonstrating competency in this unit must satisfy the requirements of the elements, performance criteria, foundation skills and range of conditions of this unit.

The person must also prepare an access report for two different clients, ensuring that each report:

reflects agreed client terms of reference

meets client, legislative and organisational requirements relating to:

common industry terminology

enclosures and attachments

length

format, including written or verbal

sequence of coverage

style

required timeframe for completion

use of abbreviations

use of appendices

is valid, accurate and free of inconsistencies

complies with legislative requirements

provides and presents evidence that supports claims, including attachments containing other documents, photographs, videos, physical evidence and sketch plans

has recommendations for potential solutions to the provision of adequate access that are clearly supported by verifiable information.

In preparing the above reports, the person must:

apply organisational policies and procedures for preparing access reports, including quality assurance requirements

prioritise, analyse and evaluate reliable and valid information, and organise it in a logical manner

use research skills to obtain information from reliable sources

use effective consultation skills with clients and other key stakeholders to confirm and elicit report information

apply a writing process when preparing each report that involves preparation, drafting, seeking and incorporating feedback and constructive advice, revising and editing

present final version reports in a professional manner and within required timeframe

interpret and apply regulatory and legislative requirements relating to disability access and evaluate the provision of access in relation to those requirements

interpret the impacts of the full range of disabilities and the limitations that each disability places on the individual’s ability to access the building

interpret how the full range of environmental barriers impacts on people with a range of disabilities and impairments

use business equipment effectively to prepare and present reports and attachments in required formats.

A person demonstrating competency in this unit must demonstrate knowledge of:

key requirements of access-related standards, codes and legislation relating to assessing and reporting information to be included in access reports, including:

anti-discrimination legislation

Australian standards relating to accessibility, including AS1428 Design for access and mobility

Building Code of Australia

building legislation, regulations and standards

Disability Discrimination Act (DDA)

DDA Premises Standards

trade practices

work health and safety (WHS) legislation

disability awareness to inform access report, including:

range of disabilities to be considered when assessing gathered information and preparing report

disability-specific physical barriers to access

disability-specific minimum requirements for enhancing accessibility

organisational requirements for organising, assessing, and collating gathered information into an access report, including:

access and equity policy, principles and practices

client service standards

code of conduct and code of ethics

client privacy, confidentiality and security requirements

communication channels and reporting procedures

communication of services offered

complaint and dispute resolution procedures

procedures for sourcing and assessing information and supporting documentation to meet report requirements

procedures for developing and recording access reports, including required:

content

format, style, and structure

presentation

quality assurance requirements

records and information management systems and processes

requirements for proofreading and editing draft reports sufficient to ensure they are accurate

reliable sources of information on matters relating to above access reports

limitations of own work role, responsibility and professional abilities with regard to above access reports.

The following must be present and available to learners during assessment activities:

equipment, including:

computer and computer applications

modem

personal scheduler

facsimile machine

printer

photocopier and scanner

specifications:

standards, codes and legislation specified in the knowledge evidence

relationship with clients, including:

members of the general public

building developers, owners and managers

other professionals who interact with access consultants, such as:

building certifiers

architects

building designers

regulatory authorities

community and disability groups

educational institutions.

Timeframe:

in line with timeframe established in contractual arrangements for preparing access report.

Assessor requirements

As a minimum, assessors must satisfy the assessor requirements in the Standards for Registered Training Organisations (RTOs) current at the time of assessment.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Prepare to develop access report.

1.1.

Client report requirements, terms of reference, and organisational requirements are established.

1.2.

Gathered information is organised and prioritised in a logical manner for intended use in report and according to legislative and organisational requirements.

1.3.

Gathered information is analysed and evaluated for relevance and accuracy, consistency with client terms of reference, and reporting and organisational requirements.

1.4.

Additional information is sought as required from identified sources and verified for relevance and accuracy according to organisational requirements.

1.5.

Report information is handled safely and securely according to client confidentiality, and legislative and organisational requirements.

2.

Compile access report.

2.1.

Report format, style and structure are established according to industry standards, and client and organisational requirements.

2.2.

Report is drafted according to client instructions, organisational requirements, and access requirements of applicable standards, codes and legislation.

2.3.

Feedback from key stakeholders is sought and integrated into draft report where appropriate.

3.

Finalise access report.

3.1.

Report content is checked for accuracy and suitability according to organisational requirements.

3.2.

Report and associated documentation are finalised and distributed in a professional manner and within required timeframe.

3.3.

Copy of report and associated documentation are stored according to client and organisational requirements.

This section specifies work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Bold italicised wording, if used in the performance criteria, is detailed below.

Information must include:

standards, codes and legislative requirements for the provision of access

at least three of the following:

photographs

physical evidence

results of inquiries and searches

sketch plans

statements of evidence.

Sources must include at least three of the following:

colleagues, supervisors or managers

external organisations

government departments

industry networks

interviews and meetings

notices

procedural manuals

records, reports and case notes available online and in hard copy

specialists

workshops, conferences or seminars.

Report content must include:

conclusions and recommendations that are clearly supported by information gathered and verifiable evidence

attachments containing supporting documentation that is relevant and consistent with references made in body of report.

A person demonstrating competency in this unit must satisfy the requirements of the elements, performance criteria, foundation skills and range of conditions of this unit.

The person must also prepare an access report for two different clients, ensuring that each report:

reflects agreed client terms of reference

meets client, legislative and organisational requirements relating to:

common industry terminology

enclosures and attachments

length

format, including written or verbal

sequence of coverage

style

required timeframe for completion

use of abbreviations

use of appendices

is valid, accurate and free of inconsistencies

complies with legislative requirements

provides and presents evidence that supports claims, including attachments containing other documents, photographs, videos, physical evidence and sketch plans

has recommendations for potential solutions to the provision of adequate access that are clearly supported by verifiable information.

In preparing the above reports, the person must:

apply organisational policies and procedures for preparing access reports, including quality assurance requirements

prioritise, analyse and evaluate reliable and valid information, and organise it in a logical manner

use research skills to obtain information from reliable sources

use effective consultation skills with clients and other key stakeholders to confirm and elicit report information

apply a writing process when preparing each report that involves preparation, drafting, seeking and incorporating feedback and constructive advice, revising and editing

present final version reports in a professional manner and within required timeframe

interpret and apply regulatory and legislative requirements relating to disability access and evaluate the provision of access in relation to those requirements

interpret the impacts of the full range of disabilities and the limitations that each disability places on the individual’s ability to access the building

interpret how the full range of environmental barriers impacts on people with a range of disabilities and impairments

use business equipment effectively to prepare and present reports and attachments in required formats.

A person demonstrating competency in this unit must demonstrate knowledge of:

key requirements of access-related standards, codes and legislation relating to assessing and reporting information to be included in access reports, including:

anti-discrimination legislation

Australian standards relating to accessibility, including AS1428 Design for access and mobility

Building Code of Australia

building legislation, regulations and standards

Disability Discrimination Act (DDA)

DDA Premises Standards

trade practices

work health and safety (WHS) legislation

disability awareness to inform access report, including:

range of disabilities to be considered when assessing gathered information and preparing report

disability-specific physical barriers to access

disability-specific minimum requirements for enhancing accessibility

organisational requirements for organising, assessing, and collating gathered information into an access report, including:

access and equity policy, principles and practices

client service standards

code of conduct and code of ethics

client privacy, confidentiality and security requirements

communication channels and reporting procedures

communication of services offered

complaint and dispute resolution procedures

procedures for sourcing and assessing information and supporting documentation to meet report requirements

procedures for developing and recording access reports, including required:

content

format, style, and structure

presentation

quality assurance requirements

records and information management systems and processes

requirements for proofreading and editing draft reports sufficient to ensure they are accurate

reliable sources of information on matters relating to above access reports

limitations of own work role, responsibility and professional abilities with regard to above access reports.

The following must be present and available to learners during assessment activities:

equipment, including:

computer and computer applications

modem

personal scheduler

facsimile machine

printer

photocopier and scanner

specifications:

standards, codes and legislation specified in the knowledge evidence

relationship with clients, including:

members of the general public

building developers, owners and managers

other professionals who interact with access consultants, such as:

building certifiers

architects

building designers

regulatory authorities

community and disability groups

educational institutions.

Timeframe:

in line with timeframe established in contractual arrangements for preparing access report.

Assessor requirements

As a minimum, assessors must satisfy the assessor requirements in the Standards for Registered Training Organisations (RTOs) current at the time of assessment.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Client report requirements, terms of reference, and organisational requirements are established. 
Gathered information is organised and prioritised in a logical manner for intended use in report and according to legislative and organisational requirements. 
Gathered information is analysed and evaluated for relevance and accuracy, consistency with client terms of reference, and reporting and organisational requirements. 
Additional information is sought as required from identified sources and verified for relevance and accuracy according to organisational requirements. 
Report information is handled safely and securely according to client confidentiality, and legislative and organisational requirements. 
Report format, style and structure are established according to industry standards, and client and organisational requirements. 
Report is drafted according to client instructions, organisational requirements, and access requirements of applicable standards, codes and legislation. 
Feedback from key stakeholders is sought and integrated into draft report where appropriate. 
Report content is checked for accuracy and suitability according to organisational requirements. 
Report and associated documentation are finalised and distributed in a professional manner and within required timeframe. 
Copy of report and associated documentation are stored according to client and organisational requirements. 

Forms

Assessment Cover Sheet

CPPACC4017 - Prepare access reports
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

CPPACC4017 - Prepare access reports

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: