Assessor Resource

CPPDSM4019A
Prepare for auction and complete sale

Assessment tool

Version 1.0
Issue Date: March 2024


This unit of competency supports the work of licensed real estate agents, real estate representatives and support staff engaged in preparing for auctions.

This unit of competency specifies the outcomes required to prepare for an auction and complete the sale of property. It includes implementing the auction marketing plan, preparing auction documentation, confirming the reserve price with the seller, planning and implementing auction day procedures, and completing follow-up procedures after auction sale. The outcomes required to conduct an auction are addressed in CPPDSM4004A Conduct auction.

The unit may form part of the licensing requirements for persons engaged in real estate activities in those States and Territories where these are regulated activities.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Nil


Employability Skills

The required outcomes described in this unit of competency contain applicable facets of employability skills. The Employability Skills Summary of the qualification in which this unit of competency is packaged, will assist in identifying employability skills requirements.




Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.

Overview of assessment

This unit of competency could be assessed through practical demonstration of preparing for and completing the sale of a property by auction. Targeted written (including alternative formats where necessary) or verbal questioning to assess the candidate's underpinning knowledge would provide additional supporting evidence of competence. The demonstration and questioning would include collecting evidence of the candidate's knowledge and application of ethical standards and relevant federal, and state or territory legislation and regulations. This assessment may be carried out in a simulated or workplace environment.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

A person who demonstrates competency in this unit must be able to provide evidence of:

knowledge of auction marketing procedures

knowledge of ethical standards, legislative and regulatory requirements and agency practices associated with preparation for an auction

planning and implementing an auction marketing plan in line with agency practice and legislative requirements

planning and implementing auction day procedures in line with agency practice and legislative requirements

preparing auction documentation consistent with seller instructions, marketing plan used to manage the auction program, agency practice and legislative requirements

taking instructions on reserve price from seller in line with agency practice and legislative requirements.

Context of and specific resources for assessment

Resource implications for assessment include:

access to suitable simulated or real opportunities and resources to demonstrate competence

assessment instruments that may include personal planner and assessment record book

access to a registered provider of assessment services.

Where applicable, physical resources should include equipment modified for people with disabilities.

Access must be provided to appropriate learning and/or assessment support when required.

Assessment processes and techniques must be culturally appropriate, and appropriate to the language and literacy capacity of the candidate and the work being performed.

Validity and sufficiency of evidence require that:

competency will need to be demonstrated over a period of time reflecting the scope of the role and the practical requirements of the workplace

where the assessment is part of a structured learning experience the evidence collected must relate to a number of performances assessed at different points in time and separated by further learning and practice with a decision of competence only taken at the point when the assessor has complete confidence in the person's competence

all assessment that is part of a structured learning experience must include a combination of direct, indirect and supplementary evidence

where assessment is for the purpose of recognition (RCC/RPL), the evidence provided will need to be current and show that it represents competency demonstrated over a period of time

assessment can be through simulated project-based activity and must include evidence relating to each of the elements in this unit.

In all cases where practical assessment is used it will be combined with targeted questioning to assess the underpinning knowledge. Questioning will be undertaken in such a manner as is appropriate to the language and literacy levels of the candidate and any cultural issues that may affect responses to the questions, and will reflect the requirements of the competency and the work being performed.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the essential skills and knowledge and their level, required for this unit.

Required skills:

ability to communicate with and relate to a range of people from diverse social, economic and cultural backgrounds and with varying physical and mental abilities

analytical skills to interpret documents such as legislation, regulations, contracts of sale and auction rules

application of risk management strategies associated with preparation for an auction

computing skills to access agency databases, send and receive emails and complete standard forms online

decision making and problem solving skills to analyse situations and make decisions that are consistent with legislative and ethical requirements

literacy skills to access and interpret a variety of texts, including legislation and regulations; prepare general information, papers, formal and informal letters, reports and applications; and complete standard forms

negotiation skills to assist clients to establish auction marketing plans, reserve price and auction day procedures

numeracy skills to calculate auction marketing expenses

planning, organising and scheduling skills to undertake work-related tasks associated with preparing for an auction, including determining staff and equipment requirements

research skills to identify and locate documents and information relating to the sale of property by auction.

Required knowledge and understanding:

auction day procedures

auction documentation, including:

authorities

contracts

display

statutory and agency documentation

auction equipment, including:

audiovisual equipment

bell

display boards

flags

gavel

lectern

signs

stickers

auction marketing plan, including:

advertising and promotional strategies

communicating with sellers

contact with prospective buyers

offers prior to auction submitted by prospective buyers

outcomes of auction marketing

post-listing conference

property descriptions

reasons for confirming auction marketing procedures and expenses

auction process

follow-up procedures if property is passed in, including:

highest bidder

other bidders

seller

follow-up procedures if property is sold, including:

buyer

losing bidder

other bidders

seller

negotiation techniques

preparation of auction area, including:

auction equipment

distractions and hazards

property inspection

security

relevant federal, and state or territory legislation and local government regulations relating to:

auctions

anti-discrimination and equal employment opportunity

consumer protection, fair trading and trade practices

employment and industrial relations

financial services

OHS

privacy

property sales

reserve price, including:

definition

purpose

setting

risks and risk management strategies

sales data, including:

collection techniques

reasons for collection

types of data

sales documentation, including:

contract for sale of real estate

declaration of selling agent

finance statement to purchaser

receipts for purchase money paid

vendor's statement

records of attendance and interest in auction, including:

collection techniques

reasons for collection

types of data.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Auction marketing plan may include:

advertising and promotional strategies, including:

brochures

displays

inspections

media

open days

signboards

auction day procedures

contact with prospective buyers

communicating with seller

post-listing conference.

Legislative requirements may include:

relevant federal, and state or territory legislation and local government regulations relating to:

auctions

anti-discrimination and equal employment opportunity

consumer protection, fair trading and trade practices

employment and industrial relations

financial services

OHS

privacy

property sales.

Auction documentation may include:

authorities

contracts

rules and conditions of auction

statutory and agency documentation.

Assisting professionals may include:

conveyancers

solicitors.

Auction day procedures may include:

advertising and marketing materials

auction documentation

channels of communication

managing the auction process

property inspection arrangements

security arrangements

roles and responsibilities of agency staff.

Prepare auction area may include:

auction documentation

auction equipment

distractions

hazards

marketing materials

security.

Legislative requirements may include:

advertising of auction results

post-auction information.

Follow-up procedures if property is sold may refer to:

losing bidder

other bidders

seller.

Sales documentation may include:

contract of sale or real estate

declaration of selling agent

finance statement to purchaser

receipts for purchase money paid

vendor's statement.

Follow-up procedures if property is passed in may refer to:

highest bidder

other bidders

seller.

Sales data may refer to:

collection techniques

reasons for collection

types of data.

Records of attendance or interest may refer to:

collection techniques

reasons for collection

types of data.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Agreement to auction is obtained from seller according to agency practice and legislative requirements. 
Auction marketing plan is confirmed with seller in line with agency practice, ethical standards and legislative requirements. 
Descriptions of property to be auctioned are prepared for use before and during auction. 
Auction marketing plan, including inspections, open houses and relevant security arrangements, is implemented in line with agency practice, ethical standards and legislative requirements. 
Marketing is monitored on a regular basis to establish effectiveness of marketing plan. 
Enquiries from prospective buyers and other interested parties are addressed and where required copies of relevant documentation are provided. 
Offers from prospective buyers prior to auction are referred to owner in line with agency practice and legislative requirements. 
Regular reports on auction marketing are communicated to seller. 
Purpose and content of auction documentation are explained to seller. 
Auction documentation is prepared in a manner consistent with seller instructions, marketing plan used to manage the auction program, agency practice, ethical standards and legislative requirements. 
Assisting professionals are followed up in a timely manner to ensure that auction documentation is completed prior to auction date. 
Auction day procedures are confirmed with seller in line with agency practice, ethical standards and legislative requirements. 
Property is inspected by auctioneer prior to auction day according to agency practice and legislative requirements. 
Reserve price is confirmed with seller in line with agency practice, ethical standards and legislative requirements. 
Staff, equipment, promotional materials and other requirements for auction are identified and arrangements are made to ensure their availability on auction day. 
Auction area is prepared, including deployment of staff, and promotional materials and equipment consistent with agency practice. 
Auction documentation is prominently displayed consistent with agency practice and relevant legislation. 
Property inspection is facilitated on auction day prior to the commencement of the auction. 
Questions from interested parties are answered or referred to informed sources in line with agency practice and ethical standards. 
Auction day procedures are implemented in line with agency practice and legislative requirements. 
Follow-up procedures are implemented if property is sold in line with agency practice, ethical standards and legislative requirements. 
Sales documentation is accurately completed in line with agency practice and legislative requirements. 
Follow-up procedures are implemented if property is passed in consistent with agency practice, ethical standards and legislative requirements. 
Accurate sales data is compiled that reflects auction outcomes for use in follow-up procedures. 
Appropriate records of attendance or interest are compiled to expand agency contact lists of potential clients identified through the auction process. 
Publication of auction results and post-auction information is arranged in line with agency practice and legislative requirements. 

Forms

Assessment Cover Sheet

CPPDSM4019A - Prepare for auction and complete sale
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

CPPDSM4019A - Prepare for auction and complete sale

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: