Assessor Resource

CPPDSM4031
Arrange lease of space

Assessment tool

Version 1.0
Issue Date: April 2024


This unit of competency specifies the outcomes required to arrange and formalise lease arrangements for the use of space. It requires the ability to determine lease requirements, coordinate lease documentation, and formalise and review lease processes.

The unit supports workers in the property industry who are involved in arranging and formalising lease arrangements for the use of space. It applies to real estate agents, property managers, strata managers and facility managers.

Licensing, legislative, regulatory or certification requirements apply to this unit in some States and Territories. Relevant state and territory regulatory authorities should be consulted to confirm those requirements.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Establish lease requirements.

1.1.

Space lease requirements are determined.

1.2.

Client needs are confirmed and clarified using appropriate interpersonal techniques.

1.3.

Lease terms and conditions are identified.

1.4.

Retention strategies are devised and marketed to selected tenants.

1.5.

Situations requiring specialist advice are identified and assistance is sought as required.

2.

Arrange lease agreement.

2.1.

Lease agreement is arranged.

2.2.

Accurate and relevant exchange of information with legal advisers is facilitated using appropriate interpersonal techniques.

2.3.

Lease documentation is reviewed to ensure it is accurate and meets client, legal and organisational requirements.

2.4.

Necessary amendments to documents are arranged prior to lease execution.

3.

Formalise lease arrangements.

3.1.

Lease arrangements are implemented and standard lease documentation is completed.

3.2.

Lease documentation is stamped and registered.

3.3.

Copies of lease contracts are distributed to contracting parties to confirm respective obligations.

3.4.

Agents are appointed to facilitate completion of leasing arrangements.

3.5.

Lease records and relevant information are securely stored.

4.

Review lease arrangements.

4.1.

Lease arrangements and documentation are reviewed.

4.2.

Variations to lease requirements are identified and negotiated with contracting parties, and amendments are made according to client, legislative and organisational requirements.

4.3.

Lease arrangements are monitored.

4.4.

Business equipment and technology are used to maintain and securely store relevant documentation.

A person demonstrating competency in this unit must satisfy all of the elements, performance criteria, foundation skills and range of conditions of this unit.

The person must also arrange and formalise a lease for the use of three of the following different spaces:

building

car park

facility

land

lettable area

property.

For each of the above spaces, the person must:

determine requirements for lease of space through an accurate assessment of client needs and identification of lease terms and conditions

devise and market retention strategies to selected tenants

implement lease arrangements, including appointing an agent to facilitate the completion of lease arrangements

apply knowledge of organisation’s practices, ethical standards and legislative requirements associated with the lease of space

monitor lease arrangements against lease agreement requirements, and safely and securely maintain associated documentation

organise the preparation of lease documentation, reviewing it for accuracy and arranging necessary amendments.

A person demonstrating competency in this unit must demonstrate knowledge of:

common lease terms and conditions

contract law applied to property leasing

government duties and taxes as applied to lease documentation

legal operations for lease preparation

limitations of own work role, responsibilities and professional abilities

organisational and professional procedures, ethical practices, and business standards relating to arranging leases

key requirements of federal, state or territory legislation and local government regulations relating to:

anti-discrimination

consumer protection

environmental issues

equal employment opportunity (EEO)

financial probity

privacy

property sales, leasing and management

work health and safety (WHS)

types of property leases

WHS issues and requirements relating to arranging lease of spaces.

The following must be present and available to learners during assessment activities:

equipment:

computer system with internet, email and printing facilities

specifications:

organisational leasing policies and procedures

organisational tenant retention strategies

standard leasing documentation

physical conditions:

spaces to lease and associated client requirements

potential tenants

relationship with team members and supervisor:

member of a work team in a property industry context.

Assessor requirements

As a minimum, assessors must satisfy the assessor requirements in the Standards for Registered Training Organisations (RTOs) current at the time of assessment.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Establish lease requirements.

1.1.

Space lease requirements are determined.

1.2.

Client needs are confirmed and clarified using appropriate interpersonal techniques.

1.3.

Lease terms and conditions are identified.

1.4.

Retention strategies are devised and marketed to selected tenants.

1.5.

Situations requiring specialist advice are identified and assistance is sought as required.

2.

Arrange lease agreement.

2.1.

Lease agreement is arranged.

2.2.

Accurate and relevant exchange of information with legal advisers is facilitated using appropriate interpersonal techniques.

2.3.

Lease documentation is reviewed to ensure it is accurate and meets client, legal and organisational requirements.

2.4.

Necessary amendments to documents are arranged prior to lease execution.

3.

Formalise lease arrangements.

3.1.

Lease arrangements are implemented and standard lease documentation is completed.

3.2.

Lease documentation is stamped and registered.

3.3.

Copies of lease contracts are distributed to contracting parties to confirm respective obligations.

3.4.

Agents are appointed to facilitate completion of leasing arrangements.

3.5.

Lease records and relevant information are securely stored.

4.

Review lease arrangements.

4.1.

Lease arrangements and documentation are reviewed.

4.2.

Variations to lease requirements are identified and negotiated with contracting parties, and amendments are made according to client, legislative and organisational requirements.

4.3.

Lease arrangements are monitored.

4.4.

Business equipment and technology are used to maintain and securely store relevant documentation.

This section specifies work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Bold italicised wording, if used in the performance criteria, is detailed below.

Space must include at least one of the following:

buildings

car parking

facilities

land

lettable areas

properties.

Client needs must include at least two of the following:

developing fit-out guidelines for builders

facilitating transaction by separately meeting with fit-out and legal advisers

managing fit-outs to preserve building services

observing building rules.

Lease agreements must include:

acceptance and consideration

agreement to lease

building rules

existing partitioned space

fit-outs

heads of agreement

lessee and lessor obligations

letters of intent

negotiations containing offers.

A person demonstrating competency in this unit must satisfy all of the elements, performance criteria, foundation skills and range of conditions of this unit.

The person must also arrange and formalise a lease for the use of three of the following different spaces:

building

car park

facility

land

lettable area

property.

For each of the above spaces, the person must:

determine requirements for lease of space through an accurate assessment of client needs and identification of lease terms and conditions

devise and market retention strategies to selected tenants

implement lease arrangements, including appointing an agent to facilitate the completion of lease arrangements

apply knowledge of organisation’s practices, ethical standards and legislative requirements associated with the lease of space

monitor lease arrangements against lease agreement requirements, and safely and securely maintain associated documentation

organise the preparation of lease documentation, reviewing it for accuracy and arranging necessary amendments.

A person demonstrating competency in this unit must demonstrate knowledge of:

common lease terms and conditions

contract law applied to property leasing

government duties and taxes as applied to lease documentation

legal operations for lease preparation

limitations of own work role, responsibilities and professional abilities

organisational and professional procedures, ethical practices, and business standards relating to arranging leases

key requirements of federal, state or territory legislation and local government regulations relating to:

anti-discrimination

consumer protection

environmental issues

equal employment opportunity (EEO)

financial probity

privacy

property sales, leasing and management

work health and safety (WHS)

types of property leases

WHS issues and requirements relating to arranging lease of spaces.

The following must be present and available to learners during assessment activities:

equipment:

computer system with internet, email and printing facilities

specifications:

organisational leasing policies and procedures

organisational tenant retention strategies

standard leasing documentation

physical conditions:

spaces to lease and associated client requirements

potential tenants

relationship with team members and supervisor:

member of a work team in a property industry context.

Assessor requirements

As a minimum, assessors must satisfy the assessor requirements in the Standards for Registered Training Organisations (RTOs) current at the time of assessment.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Space lease requirements are determined. 
Client needs are confirmed and clarified using appropriate interpersonal techniques. 
Lease terms and conditions are identified. 
Retention strategies are devised and marketed to selected tenants. 
Situations requiring specialist advice are identified and assistance is sought as required. 
Lease agreement is arranged. 
Accurate and relevant exchange of information with legal advisers is facilitated using appropriate interpersonal techniques. 
Lease documentation is reviewed to ensure it is accurate and meets client, legal and organisational requirements. 
Necessary amendments to documents are arranged prior to lease execution. 
Lease arrangements are implemented and standard lease documentation is completed. 
Lease documentation is stamped and registered. 
Copies of lease contracts are distributed to contracting parties to confirm respective obligations. 
Agents are appointed to facilitate completion of leasing arrangements. 
Lease records and relevant information are securely stored. 
Lease arrangements and documentation are reviewed. 
Variations to lease requirements are identified and negotiated with contracting parties, and amendments are made according to client, legislative and organisational requirements. 
Lease arrangements are monitored. 
Business equipment and technology are used to maintain and securely store relevant documentation. 

Forms

Assessment Cover Sheet

CPPDSM4031 - Arrange lease of space
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessor name:

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Assessment Record Sheet

CPPDSM4031 - Arrange lease of space

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

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Overall assessment result: Competent Not yet competent

Assessor name:

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