• CPPDSM4038A - Conduct goods, chattels or equipment clearing sale or auction

Assessor Resource

CPPDSM4038A
Conduct goods, chattels or equipment clearing sale or auction

Assessment tool

Version 1.0
Issue Date: March 2024


This unit of competency supports the work of licensed stock and station agents and stock and station representatives or certificate holders involved in preparing and conducting clearing sales or auctions of goods, chattels and equipment.

This unit of competency specifies the outcomes required to prepare and conduct a clearing sale or auction of goods, chattels or equipment. It includes preparing, conducting and completing the auction or clearing sale.

The unit may form part of the licensing requirements for persons engaged in stock and station agency activities in those States and Territories where these are regulated activities.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Nil


Employability Skills

The required outcomes described in this unit of competency contain applicable facets of employability skills. The Employability Skills Summary of the qualification in which this unit of competency is packaged, will assist in identifying employability skills requirements.




Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.

Overview of assessment

This unit of competency could be assessed through practical demonstration of preparing for and conducting an auction or clearing sale of goods, chattels and equipment. Targeted written (including alternative formats where necessary) or verbal questioning to assess the candidate's underpinning knowledge would provide additional supporting evidence of competence.

The demonstration and questioning would include collecting evidence of the candidate's knowledge and application of ethical standards and relevant federal, and state or territory legislation and regulations. This assessment may be carried out in a simulated or workplace environment.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

A person who demonstrates competency in this unit must be able to provide evidence of:

arranging publication of auction results and post-auction information in line with agency practice and legislative requirements

compiling accurate sales data for use in follow-up procedures

compiling records of attendance or interest in auction to expand agency contact lists of potential clients

conducting clearing sale or auction of goods, chattels and equipment in line with agency practice and legislative requirements

finalising auction sale, including the completion of sales documentation and implementation of follow-up procedures if goods, chattels or equipment are sold or passed in

knowledge of auction or clearing sale marketing procedures, auction day procedures and auction process associated with the sale of rural goods, chattels and equipment

knowledge of ethical standards, legislative and regulatory requirements and agency practices associated with the preparation for and conduct of an auction or clearing sale of goods, chattels and equipment

planning and implementing a marketing plan for an auction or clearing sale of goods, chattels and equipment in line with agency practice and legislative requirements

planning and implementing auction day procedures in line with agency practice and legislative requirements

preparing auction documentation consistent with seller instructions, agency practice and legislative requirements

taking instructions on reserve price from seller in line with agency practice and legislative requirements

using effective communication and presentation techniques in conducting an auction or clearing sale of goods, chattels and equipment.

Context of and specific resources for assessment

Resource implications for assessment include:

access to a registered provider of assessment services

access to suitable simulated or real opportunities and resources to demonstrate competence

assessment instruments that may include personal planner and assessment record book.

Where applicable, physical resources should include equipment modified for people with disabilities.

Access must be provided to appropriate learning and/or assessment support when required.

Assessment processes and techniques must be culturally appropriate, and appropriate to the language and literacy capacity of the candidate and the work being performed.

Validity and sufficiency of evidence require that:

competency will need to be demonstrated over a period of time reflecting the scope of the role and the practical requirements of the workplace

where the assessment is part of a structured learning experience the evidence collected must relate to a number of performances assessed at different points in time and separated by further learning and practice with a decision of competence only taken at the point when the assessor has complete confidence in the person's competence

all assessment that is part of a structured learning experience must include a combination of direct, indirect and supplementary evidence

where assessment is for the purpose of recognition (RCC/RPL), the evidence provided will need to be current and show that it represents competency demonstrated over a period of time

assessment can be through simulated project-based activity and must include evidence relating to each of the elements in this unit.

In all cases where practical assessment is used it will be combined with targeted questioning to assess the underpinning knowledge. Questioning will be undertaken in such a manner as is appropriate to the language and literacy levels of the candidate and any cultural issues that may affect responses to the questions, and will reflect the requirements of the competency and the work being performed.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the essential skills and knowledge and their level, required for this unit.

Required skills:

ability to communicate with and relate to people from a range of social, economic and cultural backgrounds and with varying physical and mental abilities

analytical skills to interpret documents such as legislation, regulations, contracts of sale and auction rules

application of risk management strategies associated with preparation and conduct of a clearing sale or auction

computing skills to access agency databases, send and receive emails and complete standard forms online

decision making and problem solving skills to analyse situations and make decisions consistent with legislative and ethical requirements

literacy skills to access and interpret a variety of texts, including legislation, regulations and sales documentation; prepare general information, papers, formal and informal letters, reports and applications; and complete standard and statutory forms

negotiation skills to assist buyers and bidders to purchase goods, chattels and equipment at clearing sale or auction

numeracy skills to calculate auction marketing expenses and keep them within agreed budget

planning, organising and scheduling skills to undertake work-related tasks associated with preparing for a clearing sale or auction, including determining staff and equipment requirements

research skills to identify and source documents and information related to goods, chattels and equipment or clearing sales and auctions.

Required knowledge and understanding:

auction day procedures

auction documentation, including:

authorities

contracts

display

statutory and agency documentation

auction equipment, including:

audiovisual equipment

bell

display boards

flags

gavel

lectern

signs

stickers

auction marketing plan, including:

advertising and promotional strategies

communicating with seller

contact with prospective buyers

description of goods, chattels and equipment

outcomes of auction marketing

post-listing conference

reasons for confirming auction marketing procedures and expenses

auction process, including:

audibly state rules and conditions of auction

call for bids

confirm or renegotiate reserve with seller as appropriate

describe goods, chattels and equipment

identify salient features of contract

knock down or pass in goods and equipment as appropriate

use vendor bidding as appropriate in line with relevant legislation

auction rules

communication and presentation skills

consumer protection principles that impact on the sale of rural property, including:

cooling off provisions

false representation and misleading conduct in relation to the sale of land

impact on contracts of consumer protection legislation

insurance provisions

penalties and remedies for breaches

protection offered for consumers

rights and obligations of agents

secret commissions

follow-up procedures if goods, chattels or equipment are passed in, including:

highest bidder

other bidders

seller

follow-up procedures if goods, chattels or equipment are sold, including:

buyer

losing bidder

other bidders

seller

goods, chattels and equipment, including:

furniture

machinery

other items of movable equipment

sundries

knowledge of goods, chattels and equipment for different types of rural properties, including:

acreage

aquaculture properties

commercial properties

cropping properties

dairy properties

grazing properties

hobby farms

horticulture properties

irrigated properties

mixed uses

olive properties

orchards

residential properties

tree production properties

viticulture properties

negotiation techniques

penalties for breach of auction legislation and regulations

preparation of auction area, including:

goods, chattels and equipment inspection

distractions and hazards

security

records of attendance and interest in auctions, including:

collection techniques

reasons for collection

types of data

relevant federal and state or territory legislation and local government regulations related to:

anti-discrimination

auctions

consumer protection

equal employment opportunity (EEO)

financial probity

OHS

privacy

rural property sales

taxation

reserve price, including:

definition

purpose

setting

roles and responsibilities of auctioneer

sales data, including:

collection techniques

reasons for collection

types of data

sales documentation.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below. Add any essential operating conditions that may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts.

Goods, chattels and equipment may include:

furniture

machinery

other items of movable equipment

sundries.

Legislative requirements may include:

relevant federal and state or territory legislation and local government regulations related to:

anti-discrimination

auctions

consumer protection

EEO

financial probity

OHS

privacy

rural property sales

taxation.

Assisting professionals may include:

auctioneers

conveyancers

solicitors.

Auction documentation may include:

contracts

contract inclusions

warranties.

Auction details may include:

date

time

venue.

Auction day procedures may include:

advertising and marketing materials

auction documentation

channels of communication

inspection arrangements for goods, chattels and equipment

managing the auction process

roles and responsibilities of agency staff

security arrangements

transport arrangements for goods, chattels and equipment purchased.

Staff may include:

agency support staff

auctioneer

licensed stock and station agents.

Resources may include:

audiovisual equipment

bell

display boards

flags

gavel

lectern

signs

stickers.

Auction area preparation may include:

auction documentation and equipment

distractions

hazards

marketing materials

security.

Communication and presentation skills may include:

assertiveness

confidence

group communication techniques

humour

knowledge of goods, chattels and equipment

personal presentation

voice control.

Follow-up procedures if goods, chattels and equipment are sold may refer to:

buyer or seller

losing bidder

other bidders

transport.

Sales documentation may include:

contract of sale

declaration of selling agent

finance statement to purchaser

log books

receipts for purchase money paid

vendor's statement

warranties.

Follow-up procedures if goods, chattels and equipment are passed in may refer to:

highest bidder

other bidders

seller.

Sales data may refer to:

collection techniques

reasons for collection

types of data.

Records of attendance and interest may refer to:

collection techniques

reasons for collection

types of data.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Agreement to auction goods, chattels and equipment is obtained in line with agency practice and legislative requirements. 
Assisting professionals are instructed to prepare auction documentation in line with seller instructions, agency practice and legislative requirements. 
Assisting professionals are followed up in a timely manner to ensure that auction documentation is delivered prior to auction date. 
Auction details are established in line with agency practice. 
Ownership of goods, chattels and equipment to be sold is established to enable clear title to be passed to buyers in line with agency practice and legislative requirements. 
Inventory of reserve and non-reserve items is prepared that includes pricing requirements in line with agency practice. 
Goods control and security systems are established in line with agency practice. 
Goods, chattels and equipment are inspected by auctioneer prior to sale in line with agency practice and legislative requirements. 
Auction day procedures, method of conduct of sale and the reserve price are discussed with seller prior to auction day. 
Staff and resource requirements for auction day are identified and booked in advance in line with agency practice. 
Marketing is monitored on a regular basis to establish its effectiveness. 
Enquiries from prospective buyers and other interested parties are addressed and where required copies of relevant documentation are provided. 
Offers from prospective buyers prior to auction are referred to seller in line with agency practice and legislative requirements. 
Order of auction is determined to permit preparation of catalogue in line with agency practice. 
Safety of auction goods and venue is inspected in line with agreed practice, OHS requirements and relevant legislative requirements. 
Auction area is prepared, including deployment of staff, promotional materials and equipment consistent with agency practice. 
Auction documentation is prominently displayed consistent with agency practice and relevant legislation. 
Inspection of goods, chattels and equipment is facilitated on auction day prior to the commencement of the auction. 
Previously identified potential buyers are located in the audience to facilitate sale. 
Questions from interested parties are answered or referred to informed sources in line with agency practice. 
Auction day procedures are implemented in line with agency practice and legislative requirements. 
Terms and conditions of sale are prominently displayed and read out prior to the specified time of commencement of sale in line with agency practice and legislative requirements. 
Bidder security systems are put into effect to eliminate theft and non-payment in line with agency practice. 
Goods, chattels and equipment are presented to public using marketing materials agreed to by seller to create product image. 
Goods, chattels and equipment are submitted for sale to solicit bids. 
Question from bidders and others engaged in the auction are answered honestly and in line with agency practice, ethical standards and legislative requirements. 
Auction process is conducted professionally to establish the optimum price possible for goods, chattels and equipment from the buyers in attendance. 
Appropriate communication and presentation skills are used in conducting the auction. 
Goods, chattels and equipment are knocked down to the successful bidders or passed in, in line with seller's instructions, agency practice and legislative requirements. 
Interests of seller are respected at all times according to agency practice and legislative requirements. 
Auction is conducted in a manner consistent with agency practice and legislative requirements. 
Follow-up procedures for goods, chattels and equipment that are sold are implemented in line with agency practice and legislative requirements. 
Sales documentation is accurately completed and deposits are taken in line with agency practice and legislative requirements. 
Follow-up procedures for goods, chattels and equipment that are passed in are implemented consistent with agency practice and legislative requirements. 
Accurate sales data is compiled that reflects auction outcomes for use in follow-up procedures. 
Appropriate records of attendance or interest are compiled to expand agency contact lists of potential clients identified through the auction process. 
Publication of auction results and post-auction information are arranged in line with agency practice and legislative requirements. 

Forms

Assessment Cover Sheet

CPPDSM4038A - Conduct goods, chattels or equipment clearing sale or auction
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

CPPDSM4038A - Conduct goods, chattels or equipment clearing sale or auction

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: