Assessor Resource

CPPDSM4047
Implement and monitor procurement process

Assessment tool

Version 1.0
Issue Date: April 2024


This unit of competency specifies the outcomes required to implement and monitor purchasing processes for goods and services. It requires the ability to follow procurement procedures, determine and arrange appropriate suppliers, and check that final procurement meets client objectives.

The unit supports workers in the property industry who are involved in implementing and monitoring purchasing processes for goods and services. It applies to real estate agents, property managers, strata managers and facility managers.

Licensing, legislative, regulatory or certification requirements apply to this unit in some States and Territories. Relevant state and territory regulatory authorities should be consulted to confirm those requirements.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Determine procurement requirements.

1.1.

Procurement requirements and objectives are identified.

1.2.

Information on procurement requirements is gathered and reviewed to determine appropriate procurement process and timelines.

1.3.

Factors likely to affect procurement objectives are identified.

1.4.

Own limitations of authority are identified and appropriate approvals gained as required.

2.

Monitor procurement process.

2.1.

Procurement process is systematically monitored and variations to supply are identified.

2.2.

Effective communication channels are used to ensure accurate communication flow with suppliers.

2.3.

Expenditure and resource usage are monitored to ensure procurement objectives are achieved within budget parameters.

2.4.

Reliable methods of monitoring procurement are used to ensure efficient use of time and resources.

3.

Finalise procurement process.

3.1.

Purchase of goods and services is completed within designated timeframes.

3.2.

Inspection is arranged to confirm procurement meets required quality standards and procurement objectives.

3.3.

Defects or variances to procurement objectives are identified and prompt remedial action is taken.

3.4.

Procurement system and records, and reports on procurement process, are maintained using business equipment and technology.

A person demonstrating competency in this unit must satisfy all of the elements, performance criteria, foundation skills and range of conditions of this unit.

The person must also implement and monitor purchasing processes for two different goods or services relating to managing a building or facility.

Each product or service must be procured using a different procurement method selected from the following:

open tendering

request for proposal

request for quotation

restricted tendering

single source

two-stage tendering.

In doing the above, the person must:

review procurement objectives and relevant information to determine procurement processes, and source appropriate authority or delegations for procurement

finalise procurement process within agreed timeframes, using business equipment and technology to maintain records and reports

apply knowledge of organisation’s practices, ethical standards, and legislative requirements associated with implementing and monitoring purchasing processes for goods and services

use effective oral and written communication to effectively monitor the implementation of the procurement process against budget parameters.

A person demonstrating competency in this unit must demonstrate knowledge of:

benefits and risks associated with, and procedures for, the following procurement processes:

open tendering

request for proposal

request for quotation

restricted tendering

single source

two-stage tendering

best practice procurement principles

implications of warranties, guarantees and exclusions relating to goods and services

key principles of procurement, including:

accountability and recording

ethics and fair dealing

open and effective competition

planning and professionalism

value for money

limitations of own work role, responsibilities and professional abilities

key requirements of federal, state or territory legislation and local government regulations relating to:

anti-discrimination

consumer protection

environmental issues

equal employment opportunity (EEO)

financial probity

franchise and business structures

industrial relations

work health and safety (WHS).

The following must be present and available to learners during assessment activities:

equipment:

computer system with internet, email and printing facilities

specifications:

details of goods or services to be procured

organisational procurement policies and procedures

organisational procurement process checklist

guides on procurement processes and procedures

relationship with team members and supervisor:

member of a work team in a property industry context.

Assessor requirements

As a minimum, assessors must satisfy the assessor requirements in the Standards for Registered Training Organisations (RTOs) current at the time of assessment.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions.

1.

Determine procurement requirements.

1.1.

Procurement requirements and objectives are identified.

1.2.

Information on procurement requirements is gathered and reviewed to determine appropriate procurement process and timelines.

1.3.

Factors likely to affect procurement objectives are identified.

1.4.

Own limitations of authority are identified and appropriate approvals gained as required.

2.

Monitor procurement process.

2.1.

Procurement process is systematically monitored and variations to supply are identified.

2.2.

Effective communication channels are used to ensure accurate communication flow with suppliers.

2.3.

Expenditure and resource usage are monitored to ensure procurement objectives are achieved within budget parameters.

2.4.

Reliable methods of monitoring procurement are used to ensure efficient use of time and resources.

3.

Finalise procurement process.

3.1.

Purchase of goods and services is completed within designated timeframes.

3.2.

Inspection is arranged to confirm procurement meets required quality standards and procurement objectives.

3.3.

Defects or variances to procurement objectives are identified and prompt remedial action is taken.

3.4.

Procurement system and records, and reports on procurement process, are maintained using business equipment and technology.

This section specifies work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included. Bold italicised wording, if used in the performance criteria, is detailed below.

Procurement process must include at least two of the following:

open tendering

request for proposal

request for quotation

restricted tendering

single source

two stage tendering.

A person demonstrating competency in this unit must satisfy all of the elements, performance criteria, foundation skills and range of conditions of this unit.

The person must also implement and monitor purchasing processes for two different goods or services relating to managing a building or facility.

Each product or service must be procured using a different procurement method selected from the following:

open tendering

request for proposal

request for quotation

restricted tendering

single source

two-stage tendering.

In doing the above, the person must:

review procurement objectives and relevant information to determine procurement processes, and source appropriate authority or delegations for procurement

finalise procurement process within agreed timeframes, using business equipment and technology to maintain records and reports

apply knowledge of organisation’s practices, ethical standards, and legislative requirements associated with implementing and monitoring purchasing processes for goods and services

use effective oral and written communication to effectively monitor the implementation of the procurement process against budget parameters.

A person demonstrating competency in this unit must demonstrate knowledge of:

benefits and risks associated with, and procedures for, the following procurement processes:

open tendering

request for proposal

request for quotation

restricted tendering

single source

two-stage tendering

best practice procurement principles

implications of warranties, guarantees and exclusions relating to goods and services

key principles of procurement, including:

accountability and recording

ethics and fair dealing

open and effective competition

planning and professionalism

value for money

limitations of own work role, responsibilities and professional abilities

key requirements of federal, state or territory legislation and local government regulations relating to:

anti-discrimination

consumer protection

environmental issues

equal employment opportunity (EEO)

financial probity

franchise and business structures

industrial relations

work health and safety (WHS).

The following must be present and available to learners during assessment activities:

equipment:

computer system with internet, email and printing facilities

specifications:

details of goods or services to be procured

organisational procurement policies and procedures

organisational procurement process checklist

guides on procurement processes and procedures

relationship with team members and supervisor:

member of a work team in a property industry context.

Assessor requirements

As a minimum, assessors must satisfy the assessor requirements in the Standards for Registered Training Organisations (RTOs) current at the time of assessment.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Procurement requirements and objectives are identified. 
Information on procurement requirements is gathered and reviewed to determine appropriate procurement process and timelines. 
Factors likely to affect procurement objectives are identified. 
Own limitations of authority are identified and appropriate approvals gained as required. 
Procurement process is systematically monitored and variations to supply are identified. 
Effective communication channels are used to ensure accurate communication flow with suppliers. 
Expenditure and resource usage are monitored to ensure procurement objectives are achieved within budget parameters. 
Reliable methods of monitoring procurement are used to ensure efficient use of time and resources. 
Purchase of goods and services is completed within designated timeframes. 
Inspection is arranged to confirm procurement meets required quality standards and procurement objectives. 
Defects or variances to procurement objectives are identified and prompt remedial action is taken. 
Procurement system and records, and reports on procurement process, are maintained using business equipment and technology. 

Forms

Assessment Cover Sheet

CPPDSM4047 - Implement and monitor procurement process
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

CPPDSM4047 - Implement and monitor procurement process

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: