Assessor Resource

CSCORG004
Prepare reports for justice agencies

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the skills required to maintain current information and prepare reports for use in the judicial system.

This unit applies to those working in the justice environment where preparation of offender management reports is required for communication with courts, other judicial system bodies and offender services.

The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to, particularly those related to offender management reports.

Those undertaking this unit generally work independently, drawing upon support from familiar resources. They would undertake complex tasks in a range of familiar contexts.

No licensing, legislative or certification requirements apply to unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Maintain current information

1.1 Assess offenders’ circumstances and obligations.

1.2 Check and confirm information related to the conditions of court decisions and sentencing or release.

1.3 Review offender information and amend according to new information.

1.4 Interview key people to provide the specific information needed to comply with court conditions and sentencing or release.

1.5 Review services, agencies and programs that relate to the conditions of courts and sentencing or release and determine suitability and priorities.

2. Prepare reports

2.1 Identify range of reports required by the judicial system in the management of offenders.

2.2 Find information relevant to the purpose of the report and needs of the audience and check it for accuracy.

2.3 Prepare reports in appropriate or agreed formats that meet the needs of the audience.

2.4 Provide conclusions, summaries and recommendations which are consistent with the purpose of the reports and the use they will have.

2.5 Provide realistic options and recommendations.

2.6 Document the basis for advice and recommendations.

2.7 Send reports to selected or relevant people and ask them for feedback.

2.8 Handle all information according to the requirements of the organisation.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least two occasions.

analysing information and extracting relevant points

reading and summarising complex legal documents

checking and confirming with reliable sources the accuracy and relevance of information

sorting information into a logical pattern and determining its relevance and priority

checking what extra information is needed and finding it

providing information in the format and language required by the judicial agency, consistent with the organisation’s reporting standards

recognising the urgency and high risk components of specific offender management reports

handling and storing information securely and safely

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

legislation and statutory obligations of reporting in own state or territory justice system, including legal requirements of own role and responsibilities

organisation’s policies and procedures for offender management reports

types of reports required in the justice system for the management of offenders

sentencing conditions and requirements, including compliance and breaches of conditions

reporting requirements in offender management

rules of evidence

security of information, confidentiality and right to information

relevant cultural practices within the organisation and community

discriminative language

technical and professional language used in the judicial system

Valid assessment of this unit requires a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered by an individual when preparing reports for justice agencies, including coping with difficulties, irregularities and changes to routine.

This unit has been identified by industry as suitable for holistic assessment with:

CSCORG002 Communicate effectively

CSCORG010 Conduct interviews

Refer to advice in the CSC Assessment Guide.

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Maintain current information

1.1 Assess offenders’ circumstances and obligations.

1.2 Check and confirm information related to the conditions of court decisions and sentencing or release.

1.3 Review offender information and amend according to new information.

1.4 Interview key people to provide the specific information needed to comply with court conditions and sentencing or release.

1.5 Review services, agencies and programs that relate to the conditions of courts and sentencing or release and determine suitability and priorities.

2. Prepare reports

2.1 Identify range of reports required by the judicial system in the management of offenders.

2.2 Find information relevant to the purpose of the report and needs of the audience and check it for accuracy.

2.3 Prepare reports in appropriate or agreed formats that meet the needs of the audience.

2.4 Provide conclusions, summaries and recommendations which are consistent with the purpose of the reports and the use they will have.

2.5 Provide realistic options and recommendations.

2.6 Document the basis for advice and recommendations.

2.7 Send reports to selected or relevant people and ask them for feedback.

2.8 Handle all information according to the requirements of the organisation.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least two occasions.

analysing information and extracting relevant points

reading and summarising complex legal documents

checking and confirming with reliable sources the accuracy and relevance of information

sorting information into a logical pattern and determining its relevance and priority

checking what extra information is needed and finding it

providing information in the format and language required by the judicial agency, consistent with the organisation’s reporting standards

recognising the urgency and high risk components of specific offender management reports

handling and storing information securely and safely

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

legislation and statutory obligations of reporting in own state or territory justice system, including legal requirements of own role and responsibilities

organisation’s policies and procedures for offender management reports

types of reports required in the justice system for the management of offenders

sentencing conditions and requirements, including compliance and breaches of conditions

reporting requirements in offender management

rules of evidence

security of information, confidentiality and right to information

relevant cultural practices within the organisation and community

discriminative language

technical and professional language used in the judicial system

Valid assessment of this unit requires a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered by an individual when preparing reports for justice agencies, including coping with difficulties, irregularities and changes to routine.

This unit has been identified by industry as suitable for holistic assessment with:

CSCORG002 Communicate effectively

CSCORG010 Conduct interviews

Refer to advice in the CSC Assessment Guide.

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Assess offenders’ circumstances and obligations. 
Check and confirm information related to the conditions of court decisions and sentencing or release. 
Review offender information and amend according to new information. 
Interview key people to provide the specific information needed to comply with court conditions and sentencing or release. 
Review services, agencies and programs that relate to the conditions of courts and sentencing or release and determine suitability and priorities. 
Identify range of reports required by the judicial system in the management of offenders. 
Find information relevant to the purpose of the report and needs of the audience and check it for accuracy. 
Prepare reports in appropriate or agreed formats that meet the needs of the audience. 
Provide conclusions, summaries and recommendations which are consistent with the purpose of the reports and the use they will have. 
Provide realistic options and recommendations. 
Document the basis for advice and recommendations. 
Send reports to selected or relevant people and ask them for feedback. 
Handle all information according to the requirements of the organisation. 
Assess offenders’ circumstances and obligations. 
Check and confirm information related to the conditions of court decisions and sentencing or release. 
Review offender information and amend according to new information. 
Interview key people to provide the specific information needed to comply with court conditions and sentencing or release. 
Review services, agencies and programs that relate to the conditions of courts and sentencing or release and determine suitability and priorities. 
Identify range of reports required by the judicial system in the management of offenders. 
Find information relevant to the purpose of the report and needs of the audience and check it for accuracy. 
Prepare reports in appropriate or agreed formats that meet the needs of the audience. 
Provide conclusions, summaries and recommendations which are consistent with the purpose of the reports and the use they will have. 
Provide realistic options and recommendations. 
Document the basis for advice and recommendations. 
Send reports to selected or relevant people and ask them for feedback. 
Handle all information according to the requirements of the organisation. 

Forms

Assessment Cover Sheet

CSCORG004 - Prepare reports for justice agencies
Assessment task 1: [title]

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I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessment Record Sheet

CSCORG004 - Prepare reports for justice agencies

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Assessment task 1: [title] Result: Competent Not yet competent

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Overall assessment result: Competent Not yet competent

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