Assessor Resource

CUASMT501
Stage manage productions and events

Assessment tool

Version 1.0
Issue Date: March 2024


This unit describes the performance outcomes, skills and knowledge required to coordinate production and technical services for productions and events produced by external companies or community organisations in the entertainment and events industries.

Individuals who apply these skills are expected to display initiative, judgement and responsibility as they use high level communication and coordination skills to ensure that productions and events run smoothly.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

1.Prepare for stage management operations

1.1 Consult with personnel and clients as required to confirm production or event structure and requirements

1.2 Prepare running sheets, schedules and other planning documents based on production information and documentation

1.3 Prepare and distribute in a timely fashion, notes from meetings on production requirements, communication with clients, and stage management procedures

1.4 Monitor pre-production preparations and liaise with venue or site staff to anticipate and resolve issues that could disrupt productions or events

2. Run productions

2.1 Manage crew and cast arrivals

2.2 Monitor production and performance elements and take appropriate action to deal effectively with unforeseen occurrences

2.3 Use reference materials appropriately to ensure the accurate and timely running of productions

2.4 Communicate production changes promptly to all relevant personnel, ensuring all changes meet production standards

2.5 Ensure the movement of physical elements occurs according to running sheets, timing and safety procedures

2.6 Operate technical equipment as required

3. Communicate effectively with cast and crew

3.1 Provide appropriate briefings and materials to cast and crew prior to performances

3.2 Liaise with cast and crew promptly regarding pre-performance requirements

3.3 Communicate with cast and crew regularly throughout productions in an open, clear and concise manner to maintain efficient, safe and disciplined production practices and effective work relationships

3.4 Provide clear and appropriate instructions to ensure production requirements are met

4. Finalise stage management operations

4.1 Organise the clearance and cleaning of venues and sites as required

4.2 Prepare and distribute performance reports to relevant personnel

4.3 Contribute to evaluations and continuous improvement of productions or events and adjust own work procedures accordingly

4.4 Adjust production documentation as required to ensure consistency and quality of future stage management operations

4.5 Return all updated production documentation to relevant personnel

Evidence of the ability to:

stage manage at least two productions or events

manage a range of competing tasks within time constraints experienced during the running of live productions or events

apply knowledge of technical, staging and artistic aspects of productions or events to the stage management process

work collaboratively.

Note: If a specific volume or frequency is not stated, then evidence must be provided for each of the above points at least once.

To complete the unit requirements the individual must:

explain the purpose of a range of documentation used for stage managing different types of productions and events

explain key factors involved in the successful stage management of productions and events

describe issues and challenges that can arise when stage managing productions and events, along with solutions to address them

explain the role of stage management personnel in the following production areas:

audio

costume

lighting

production management

show control

staging

vision systems.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in creative arts industry environments. The assessment environment must include access to venues or sites with facilities for cast and crew.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational educational and training legislation, frameworks and/or standards.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements

Elements describe the essential outcomes.

Performance Criteria

Performance criteria describe the performance needed to demonstrate achievement of the element.

1.Prepare for stage management operations

1.1 Consult with personnel and clients as required to confirm production or event structure and requirements

1.2 Prepare running sheets, schedules and other planning documents based on production information and documentation

1.3 Prepare and distribute in a timely fashion, notes from meetings on production requirements, communication with clients, and stage management procedures

1.4 Monitor pre-production preparations and liaise with venue or site staff to anticipate and resolve issues that could disrupt productions or events

2. Run productions

2.1 Manage crew and cast arrivals

2.2 Monitor production and performance elements and take appropriate action to deal effectively with unforeseen occurrences

2.3 Use reference materials appropriately to ensure the accurate and timely running of productions

2.4 Communicate production changes promptly to all relevant personnel, ensuring all changes meet production standards

2.5 Ensure the movement of physical elements occurs according to running sheets, timing and safety procedures

2.6 Operate technical equipment as required

3. Communicate effectively with cast and crew

3.1 Provide appropriate briefings and materials to cast and crew prior to performances

3.2 Liaise with cast and crew promptly regarding pre-performance requirements

3.3 Communicate with cast and crew regularly throughout productions in an open, clear and concise manner to maintain efficient, safe and disciplined production practices and effective work relationships

3.4 Provide clear and appropriate instructions to ensure production requirements are met

4. Finalise stage management operations

4.1 Organise the clearance and cleaning of venues and sites as required

4.2 Prepare and distribute performance reports to relevant personnel

4.3 Contribute to evaluations and continuous improvement of productions or events and adjust own work procedures accordingly

4.4 Adjust production documentation as required to ensure consistency and quality of future stage management operations

4.5 Return all updated production documentation to relevant personnel

Evidence of the ability to:

stage manage at least two productions or events

manage a range of competing tasks within time constraints experienced during the running of live productions or events

apply knowledge of technical, staging and artistic aspects of productions or events to the stage management process

work collaboratively.

Note: If a specific volume or frequency is not stated, then evidence must be provided for each of the above points at least once.

To complete the unit requirements the individual must:

explain the purpose of a range of documentation used for stage managing different types of productions and events

explain key factors involved in the successful stage management of productions and events

describe issues and challenges that can arise when stage managing productions and events, along with solutions to address them

explain the role of stage management personnel in the following production areas:

audio

costume

lighting

production management

show control

staging

vision systems.

Assessment must be conducted in a safe environment where evidence gathered demonstrates consistent performance of typical activities experienced in creative arts industry environments. The assessment environment must include access to venues or sites with facilities for cast and crew.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational educational and training legislation, frameworks and/or standards.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Consult with personnel and clients as required to confirm production or event structure and requirements 
Prepare running sheets, schedules and other planning documents based on production information and documentation 
Prepare and distribute in a timely fashion, notes from meetings on production requirements, communication with clients, and stage management procedures 
Monitor pre-production preparations and liaise with venue or site staff to anticipate and resolve issues that could disrupt productions or events 
Manage crew and cast arrivals 
Monitor production and performance elements and take appropriate action to deal effectively with unforeseen occurrences 
Use reference materials appropriately to ensure the accurate and timely running of productions 
Communicate production changes promptly to all relevant personnel, ensuring all changes meet production standards 
Ensure the movement of physical elements occurs according to running sheets, timing and safety procedures 
Operate technical equipment as required 
Provide appropriate briefings and materials to cast and crew prior to performances 
Liaise with cast and crew promptly regarding pre-performance requirements 
Communicate with cast and crew regularly throughout productions in an open, clear and concise manner to maintain efficient, safe and disciplined production practices and effective work relationships 
Provide clear and appropriate instructions to ensure production requirements are met 
Organise the clearance and cleaning of venues and sites as required 
Prepare and distribute performance reports to relevant personnel 
Contribute to evaluations and continuous improvement of productions or events and adjust own work procedures accordingly 
Adjust production documentation as required to ensure consistency and quality of future stage management operations 
Return all updated production documentation to relevant personnel 

Forms

Assessment Cover Sheet

CUASMT501 - Stage manage productions and events
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

CUASMT501 - Stage manage productions and events

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: