Assessor Resource

CUESMT11A
Create, update and use production reference documents

Assessment tool

Version 1.0
Issue Date: April 2024


Not applicable.

This unit describes the skills and knowledge required to create and maintain the range of production documents that are used during rehearsals and ultimately during performance. Use of these documents includes prompting and cueing of performers. Stage managers generally undertake this role.

This unit describes the skills and knowledge required to create and maintain the range of production documents that are used during rehearsals and ultimately during performance. Use of these documents includes prompting and cueing of performers. Stage managers generally undertake this role

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.


Employability Skills

Not applicable.




Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Underpinning skills and knowledge

Assessment must include evidence of the following knowledge and skills:

broad understanding of artistic and technical elements of the production/event such as staging, lighting and sound elements, including roles and responsibilities of different cast and crew

the features and formats of source documents used to create production reference documents including scripts

the features of and formats used for different production reference documents, including production script, cue sheets and running sheets

documentation requirements for different types of production

documentation requirements of different cast and crew

communication techniques for the provision of prompts and cues.

Linkages to other units

This unit has strong linkages to the following units, and combined training and/or assessment with those units may be appropriate:

CUESMT09A - Plot and rehearse cues

CUESMT08A - Call the production/event

Critical aspects of evidence

The following evidence is critical to the judgement of competence in this unit:

correct interpretation of artistic and technical requirements of the production/event

ability to create accurate, clear and technically correct production reference documents

knowledge of the range of documentation used in different types of production.

Method and context of assessment

The assessment context must provide for:

practical demonstration of skills through the creation and use of documents for at least two different productions

interaction with and involvement of a technical and performance team to reflect the collaborative nature of the process

presence of time pressures in the creation and updating of documents

Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:

review of production reference documents prepared by the candidate

project activity which allows the candidate to create documents for different productions

written or oral questioning to assess knowledge of artistic and technical requirements of the production/event

review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate

Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).

Resource requirements

Assessment of this unit requires access to:

a production

source documentation on which production reference documentation can be based

a rehearsal venue.

Key competencies in this unit

Key competencies are built into all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.

Level 1 = Perform

Level 2 = Administer and Manage

Level 3 = Design and Evaluate

Collecting, organising and analysing information (2)

Assessing artistic and technical aspects of a production.

Communicating ideas and information (2)

Drafting documentation.

Planning and organising activities (2)

Organising circulation and updating of documents.

Working with others and in teams (2)

Liaising with director.

Using mathematical ideas and techniques (1)

Calculating timings.

Solving problems (2)

Responding to changes arising from rehearsals.

Using technology (1)

Using computer to create documents.

Underpinning skills and knowledge

Assessment must include evidence of the following knowledge and skills:

broad understanding of artistic and technical elements of the production/event such as staging, lighting and sound elements, including roles and responsibilities of different cast and crew

the features and formats of source documents used to create production reference documents including scripts

the features of and formats used for different production reference documents, including production script, cue sheets and running sheets

documentation requirements for different types of production

documentation requirements of different cast and crew

communication techniques for the provision of prompts and cues.

Linkages to other units

This unit has strong linkages to the following units, and combined training and/or assessment with those units may be appropriate:

CUESMT09A - Plot and rehearse cues

CUESMT08A - Call the production/event

Critical aspects of evidence

The following evidence is critical to the judgement of competence in this unit:

correct interpretation of artistic and technical requirements of the production/event

ability to create accurate, clear and technically correct production reference documents

knowledge of the range of documentation used in different types of production.

Method and context of assessment

The assessment context must provide for:

practical demonstration of skills through the creation and use of documents for at least two different productions

interaction with and involvement of a technical and performance team to reflect the collaborative nature of the process

presence of time pressures in the creation and updating of documents

Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge, and might include:

review of production reference documents prepared by the candidate

project activity which allows the candidate to create documents for different productions

written or oral questioning to assess knowledge of artistic and technical requirements of the production/event

review of portfolios of evidence and third party workplace reports of on-the job performance by the candidate

Assessment methods should closely reflect workplace demands and the needs of particular groups (e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling).

Resource requirements

Assessment of this unit requires access to:

a production

source documentation on which production reference documentation can be based

a rehearsal venue.

Key competencies in this unit

Key competencies are built into all workplace competencies. The table below describes those applicable to this unit. Trainers and assessors should ensure that they are addressed in training and assessment.

Level 1 = Perform

Level 2 = Administer and Manage

Level 3 = Design and Evaluate

Collecting, organising and analysing information (2)

Assessing artistic and technical aspects of a production.

Communicating ideas and information (2)

Drafting documentation.

Planning and organising activities (2)

Organising circulation and updating of documents.

Working with others and in teams (2)

Liaising with director.

Using mathematical ideas and techniques (1)

Calculating timings.

Solving problems (2)

Responding to changes arising from rehearsals.

Using technology (1)

Using computer to create documents.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Not applicable.

The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.

Relevant colleagues may include:

director

conductor

musical director

artistic specialist

artists/performers

technical director

technical staff

designers

production manager

choreographers.

Production reference documents must include:

production script

cue sheet

running sheet.

Production reference documents may include:

directors notes

rehearsal scene breakdown

cast list

cast/character/costume/props matrix

'doubling' list

extract lists

quick change lists

scene-by-scene principles and extras lists

notated score.

Information for inclusion on the production script may include:

performer calls

other performer movements, e.g. entrances, exits, moves 'on stage'

location, use and movement of props, costumes and set pieces

cuts and additions to script

repeats, pauses, vocal dynamics and other notations relating to performance

backstage calls and announcements

cues and standbys to performers and technicians

musical score requirements

front-of-house calls.

Prompting may take place:

in ordinary rehearsals

in dress rehearsal

during a technical run through

in the live production/event.

The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.

Relevant colleagues may include:

director

conductor

musical director

artistic specialist

artists/performers

technical director

technical staff

designers

production manager

choreographers.

Production reference documents must include:

production script

cue sheet

running sheet.

Production reference documents may include:

directors notes

rehearsal scene breakdown

cast list

cast/character/costume/props matrix

'doubling' list

extract lists

quick change lists

scene-by-scene principles and extras lists

notated score.

Information for inclusion on the production script may include:

performer calls

other performer movements, e.g. entrances, exits, moves 'on stage'

location, use and movement of props, costumes and set pieces

cuts and additions to script

repeats, pauses, vocal dynamics and other notations relating to performance

backstage calls and announcements

cues and standbys to performers and technicians

musical score requirements

front-of-house calls.

Prompting may take place:

in ordinary rehearsals

in dress rehearsal

during a technical run through

in the live production/event.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Read and interpret production and design documentation to achieve an understanding of the artistic and technical aspects of the project 
Liaise with relevant colleagues to determine precise documentation requirements and scope of individual responsibilities 
Draft production reference documents using the appropriate format for the type of production and in accordance with organisational requirements 
Accurately and appropriately record information required to stage the production on the script 
Confirm drafts with relevant colleagues and make correct adjustments as required 
Copy and circulate copies of document in accordance with production requirements, maintaining accurate records of distribution 
Provide accurate prompts and cues at the appropriate time in accordance with technical and director's requirements 
Adjust physical elements in accordance with the setting and running documents 
Provide prompts and cues sensitively ensuring appropriate timing accuracy and audibility for performers 
Use documents appropriately to stand in for absent cast members when required. 
Update documentation as required to ensure currency of versions being used. 

Forms

Assessment Cover Sheet

CUESMT11A - Create, update and use production reference documents
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

CUESMT11A - Create, update and use production reference documents

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: