Assessor Resource

CUFPPM403A
Coordinate film and media production services and resources

Assessment tool

Version 1.0
Issue Date: March 2024


Production coordinators, unit managers and first assistant directors are typically responsible for applying the skills and knowledge described in this unit.

Typical screen, media and entertainment productions include drama, documentaries, and television or radio coverage of live events such as the Olympic Games, national and state elections, theatre productions, live concerts and festivals.

The scale of a production or event will determine whether one or more people are responsible for these activities.

More complex skills associated with location management are covered in:

CUFPPM504A Manage locations for film and media productions.

This unit describes the performance outcomes, skills and knowledge required to coordinate resources across a wide range of screen, media and entertainment activities.

Teamwork is a key feature of this role and generally speaking people in this position are responsible for supervising a team, while reporting to a production manager or director/producer. Employment is often on a freelance basis.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Employability Skills

This unit contains employability skills.




Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

strong teamwork capacities, including the ability to work under direction and to supervise others

effective management and monitoring of the acquisition and use of production resources

knowledge of industry protocols and procedures in relation to acquiring a range of production resources and services

ability to work within production deadlines and to organise appropriate documentation relevant to production needs and schedules

effective organisational and time management skills demonstrated through the management of multiple and complex resource requirements.

Context of and specific resources for assessment

Assessment must ensure:

access to production schedules or other source material

access to current industry operational documentation, e.g. details of supplier contracts, brochures and schedules

practical demonstration of skills through the management and monitoring of resource acquisition for multiple productions

exposure to and hands on experience with office procedures and processes

involvement of and interaction with a production team to reflect the collaborative nature of the production process

access to appropriate learning and assessment support when required

use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of on-the-job performance

evaluation of production documentation produced by the candidate, including discussion with candidate about the process followed to coordinate production services

written or oral questioning to test knowledge as listed in the required skills and knowledge section of this unit.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBCRT402A Collaborate in a creative process

CUETEM01C Coordinate production operations

CUETEM03C Establish and manage production requirements and resources.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication and teamwork skills sufficient to:

liaise with a wide range of production staff

supervise team members

convey changes to production schedules in an effective and efficient manner

prepare production documentation

initiative and flexibility sufficient to:

locate resources

undertake a range of tasks concurrently

capacity to solve problems while under pressure with minimum disruption to workflow

technical skills sufficient to use standard word processing, database and spreadsheet applications sufficient to coordinate production services

self-management skills sufficient to:

prioritise work tasks

work under pressure and meet deadlines

seek expert assistance as required

literacy skills sufficient to prepare briefing notes and complete workplace documentation

numeracy skills sufficient to interpret budgets and cost estimates

Required knowledge

well-developed understanding of administrative procedures associated with running a production office

industry knowledge, including:

structure of relevant screen, media or entertainment industry sector

roles and responsibilities of personnel

issues and challenges that arise when coordinating production services

impact of technology on production operations

broad understanding of the artistic and technical elements of a production

typical industry booking system and procedures for production resources

sources of supply for production resources

required protocols and content of letters of agreement and supplier agreements

duty of care to colleagues and the general public, especially on location

OHS and public safety procedures as they relate to coordinating production services

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Resources may include:

camera and sound equipment

catering facilities

computers

costumes

fixed line telephones

four-gallon drums

location caravans

loud hailers

make-up van

marquees or shelters

microwave links

mobile telephones

office furniture

office space

office supplies

props

sets

signage

studio facilities

tables and chairs

toilets

two-way radios

vehicles.

Productions may include:

animated productions

commercials

documentaries

feature films

festivals

music videos

outside television and radio broadcasts

range of multimedia productions

short films

stage performances.

Production staff may include:

associate producer

camera personnel

cast, performers, presenters and extras

co-producer

design personnel

director

executive producer

lighting personnel

producer

production manager

safety personnel

sound personnel

stage manager

technical director

technical producer

writers

other technical/specialist staff.

Production documentation may include:

daily production schedules and call sheets, including:

call time

set-up time

wrap and departure times for cast, crew and production resources

location details of production facilities

1. budget reports

2. cast lists

3. contracts

4. copyright records

5. courier booking sheets

6. crew lists

7. databases

8. location photographs and maps

9. maps and location plans

10. progress reports

11. scripts and script revisions

12. shooting schedules

13. stock and asset records

14. telephone and address records

15. transport order forms

16. travel booking sheets

17. visas

18. work permits.

Resource documentation may include:

booking details

clearances and permits

records of dispatch and return details

resource inventories, including information on:

type

amount

location

history

servicing schedules.

Locations may include:

day and night

exterior location, e.g. street festival or sporting arena

interior location, e.g. theatre or entertainment venue

land-based

outside broadcast van or studio

sea-based

television or film studio.

Location services may include:

fire equipment

generators

microwave links

pedestrian and vehicle access

power sources

recreational facilities, including barbeque facilities

sewage and drainage

shelters

transmission facilities

water supply.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Confirm resources required for productions, in consultation with relevant production staff 
Assess required production resources against allocated budgets and recommend adjustments to production resources and allocated budgets as required to relevant production staff 
Prepare, update and distribute production documentation in line with enterprise procedures 
Advise suppliers of changes to requirements according to agreed procedures 
Prepare and coordinate travel and accommodation arrangements for production staff 
Prepare briefing material for written and verbal communications to production staff 
Maintain production progress reports and records, and monitor production budgets 
Maintain resource documentation 
Coordinate transport of resources and personnel as required depending on location and location services available 
Identify appropriate sources for required resources 
Identify and research new sources of supply where required 
Negotiate costs to achieve optimum budget outcomes 
Procure production resources in a timely manner, including organising agreements with suppliers and providers as required 
In consultation with relevant personnel, identify and source alternative resources should preferred resources be unavailable 
Book resources as required to meet production brief and budget, and according to organisational procedures 
Prepare and distribute daily production documentation to relevant production staff 
Make regular checks on supply and condition of resources with relevant production staff 
Manage efficient distribution of resources throughout production, maintaining sufficient supply of resources to meet production requirements, budget and schedule 
Ensure resources are handled and stored correctly 
Communicate changes to the availability of resources and to production documentation in a timely manner 
Assist with finalising outstanding accounts with suppliers 
Ensure office files and records are stored safely and in a suitable format 
Prepare documentation at conclusion of production in line with organisational procedures 
Return hired facilities, place valuable props and consumables in secure storage and dispose of unneeded materials according to organisational procedures 
Leave worksite in the original or improved condition, ensuring no adverse impact on the site 
Evaluate own role in provision of production services and note areas for improvement 

Forms

Assessment Cover Sheet

CUFPPM403A - Coordinate film and media production services and resources
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

CUFPPM403A - Coordinate film and media production services and resources

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: