Assessor Resource

CULICM501A
Maintain digital repositories

Assessment tool

Version 1.0
Issue Date: March 2024


This unit applies to individuals with significant technical skills and knowledge in using and maintaining digital collections according to organisational and system guidelines.

The unit applies to a wide variety of contexts where information resources are held that are and can be digitised.

Work is undertaken autonomously, within established guidelines.

This unit describes the performance outcomes, skills and knowledge required to populate and maintain digital collections of information resources.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.


Employability Skills

This unit contains employability skills.




Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

maintain knowledge of current trends in digital repositories

add to and remove resources from digital repositories using organisational policies and procedures

create and edit metadata for digital repository resources.

Context of and specific resources for assessment

Assessment must ensure access to:

industry-current systems and technologies for digital repositories

relevant organisational policies, procedures and metadata standards.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct questioning combined with review of portfolios of evidence and third-party workplace reports of onthejob performance

verbal or written questioning to assess knowledge of procedures, systems and standards

evaluation of metadata created by the candidate

research projects, such as an analysis of different systems (including software applications), equipment or methods for the creation and maintenance of digital collections.

Assessment methods should closely reflect workplace demands and the needs of particular client groups (consider the requirements of different age groups, clients with English as a second language, clients with disabilities, remote library users, etc.).

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

BSBIPR401A Use and respect copyright

CULICM601A Contribute to collection management.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication and teamwork skills to liaise with relevant personnel

critical thinking skills to:

apply analysis and description tools to a wide range of resources of varying complexity

distinguish significant information from minor references

initiative and enterprise skills to create metadata that anticipates and accommodates access

literacy skills to:

interpret licensing agreements

construct metadata

numeracy skills to work with numerical features of systems

problem-solving skills to authenticate resources

self-management skills to:

prioritise work tasks and meet deadlines

follow workplace procedures

technology skills to:

convert formats and files

create digital objects and derivatives

scan resources to preserve their integrity

use repository and digital collection systems.

Required knowledge

access and preservation standards for digitisation

copyright, moral rights, digital rights management and intellectual property issues and legislation that impact on digital repositories

different digital file formats

digital preservation techniques

information management principles for description and access

licensing agreements covering digital resources

metadata standards and systems used in Australian institutions, such as:

Anglo-American Cataloguing Rules (AACR)

Australian Government Location Service (AGLS)

Dublin Core

Machine Readable Cataloguing (MARC) and MARC21 standard

organisational procedures regarding digital repositories.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Types may include:

discipline, such as:

knowledge management

data management repository

institutional, such as:

open access

digital

systems, such as:

content management

platforms.

Procedures may relate to:

access

authentication

authorities

copyright

donations

description

editing

industry-current system procedures

intellectual property

licensing agreements

moral rights and intellectual property issues

permissions

privacy

schemas

standards

technical issues.

Risksmay relate to:

access

copyright infringement

handling resources for digitisation

hazardous substances

moral rights

preservation

privacy

reproduction

use.

Resourcesmay include:

audio

audiovisual

bibliographic references (metadata only)

books, sections and chapters

conference and workshop papers

culturally sensitive materials

datasets

digital images

examination papers or tests

full text articles

journal articles

learning objects

multimedia and audiovisual materials

patents

photographs

software

theses and dissertations

unpublished reports and working papers.

Relevant personnelmay include:

artists

authors

copyright owners

donors

members of the public

musicians

photographers

publishers

researchers

rights holders

teachers

work colleagues.

Adding resources may relate to:

conversion of formats

file conversion

file formats, such as:

audio

documents, maps and books

film and video

photographs, negatives and slides

file naming

file optimisation

file size

interpolation

metadata standards

mode and bit depth

output size

permissions

preservation

resolution

scanning.

Software applications and equipmentmay include:

backup servers

cameras

computers

database servers

digital library management systems

scanners.

Access and integritymay relate to:

creating surrogates

files, such as:

format

migration

refreshment

storage

ingestion

restrictions, such as:

authentication

contractual

copyright

cultural

embargoes

licensing.

Descriptive, technical and administrative metadatamay relate to:

access

coding standards, such as:

Lightweight Information Describing Object (LIDO)

MARC

Metadata Encoding and Transmission Specification (METS)

Metadata Object Description Scheme (MODS)

eXtensible markup language (XML)

content standards, such as:

ontologies

Resource Description and Access (RDA)

taxonomies

thesauruses

element sets, such as:

Australian Government Location Service (AGLS)

Categories for the Description of Works of Art (CDWA)

Dublin Core

Vocational Educational and Training Metadata (Vetadata)

preservation metadata schemas, such as Preservation Metadata Maintenance Activity (PREMIS)

rights management.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Research information sources to determine types and functions of digital repositories 
Review organisational procedures on digital repositories to ensure consistency with organisational policies 
Assess risks associated with digital repositories and refer to appropriate personnel as required 
Locate and verify resources to add to the digital repository 
Provide information to relevant personnel regarding procedures and permissions for collecting and accessing resources 
Add resources to the digital repository using suitable software applications and equipment 
Maintain digital resources to ensure access and integrity 
Remove resources from the digital repository where required following organisational procedures 
Create descriptive, technical and administrative metadata for digital repository resources according to organisational policies and procedures 
Edit digital repository metadata according to organisational policies and procedures 

Forms

Assessment Cover Sheet

CULICM501A - Maintain digital repositories
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

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Assessor name:

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Assessment Record Sheet

CULICM501A - Maintain digital repositories

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: