- CULMS412B - Record and maintain collection information
Assessor Resource
CULMS412B
Record and maintain collection information
Assessment tool
Version 1.0
Issue Date: April 2024
Not applicable.
This unit describes the skills and knowledge required to maintain current and accurate collection records using established documentation procedures.
This unit describes the skills and knowledge required to maintain current and accurate collection records using established documentation procedures.
You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)
Prerequisites
Not applicable.
Employability Skills
Not applicable.
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The Evidence Guide describes the underpinning knowledge and skills that must be demonstrated to prove competence. It is essential for assessment and must be read in conjunction with the Performance Criteria, the Range Statement and the Assessment Guidelines of the relevant Training Package.
Critical aspects of evidence required to demonstrate competency in this unit
The following evidence is critical to the judgement of competence in this unit:
accurate completion of records using established procedures
knowledge of sources to access information on cultural material
ability to interpret and distill information for record keeping purposes
knowledge of common collection record keeping formats and protocols
Context of assessment and consistency of performance
The assessment context must provide for:
practical demonstration of skills using industry-current recording systems for a range of cultural material
presence of time constraints to reflect realistic workplace practice
Relationships to other units
It is highly recommended that this unit be assessed with or after an information technology unit such as:
BSBCMN205A - Use business technology
This unit also has linkages to a range of other general and museum-specific units, and combined assessment and/or training with those units may be appropriate.
Method of assessment
Assessment may incorporate a range of methods to assess performance and the application of essential underpinning knowledge, and might include:
review of records completed by the candidate
oral or written questioning to assess knowledge of procedures, handling requirements or information sources
review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
Assessment methods should closely reflect workplace demands and the needs of particular groups [e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling].
Essential skills and knowledge
Assessment must include evidence of the following knowledge and skills:
information sources relevant to the collection
handling procedures and identification techniques for cultural material in the relevant work context
sources of curatorial and conservation advice in the relevant work context
typical policies and procedures for collection record keeping
the principles of access and accountability in collection record keeping
ethical and cultural issues that impact on collection record keeping, including those for Aboriginal or Torres Strait Islander material
copyright, moral rights and intellectual property issues and legislation that impact on collection record keeping
literacy skills sufficient to interpret reference sources and documentation relating to specific objects and the collection
numeracy skills sufficient to work with numerical record keeping systems
Specific resource requirements
Assessment of this unit requires access to:
relevant policies and procedures manuals
collection items to be recorded
Generic employability skills
The seven Key Competencies represent generic skills considered for effective work participation. The bracketed numbering against each of the Key Competencies indicates the performance level required in this unit.
Level (1) represents the competence to undertake tasks effectively
Level (2) represents the competence to manage tasks
Level (3) represents the competence to use concepts for evaluating and reshaping tasks.
How can communication of ideas and information be applied? - (1)
Completing accurate records
How can information be collected, analysed and organise - (2)
Researching information
How are activities planned and organised - (1)
Prioritising tasks
How can team work be applied - (2)
Discussing aspects of cultural material with colleagues
How can the use of mathematical ideas and techniques be applied - (1)
Using numerical features of information systems
How can problem solving skills be applied - (2)
Sourcing information on an object of unknown provenance
How can the use of technology be applied - (1)
Using the Internet for research
The Evidence Guide describes the underpinning knowledge and skills that must be demonstrated to prove competence. It is essential for assessment and must be read in conjunction with the Performance Criteria, the Range Statement and the Assessment Guidelines of the relevant Training Package.
Critical aspects of evidence required to demonstrate competency in this unit
The following evidence is critical to the judgement of competence in this unit:
accurate completion of records using established procedures
knowledge of sources to access information on cultural material
ability to interpret and distill information for record keeping purposes
knowledge of common collection record keeping formats and protocols
Context of assessment and consistency of performance
The assessment context must provide for:
practical demonstration of skills using industry-current recording systems for a range of cultural material
presence of time constraints to reflect realistic workplace practice
Relationships to other units
It is highly recommended that this unit be assessed with or after an information technology unit such as:
BSBCMN205A - Use business technology
This unit also has linkages to a range of other general and museum-specific units, and combined assessment and/or training with those units may be appropriate.
Method of assessment
Assessment may incorporate a range of methods to assess performance and the application of essential underpinning knowledge, and might include:
review of records completed by the candidate
oral or written questioning to assess knowledge of procedures, handling requirements or information sources
review of portfolios of evidence and third party workplace reports of on-the-job performance by the candidate
Assessment methods should closely reflect workplace demands and the needs of particular groups [e.g. people with disabilities, and people who may have literacy or numeracy difficulties such as speakers of languages other than English, remote communities and those with interrupted schooling].
Essential skills and knowledge
Assessment must include evidence of the following knowledge and skills:
information sources relevant to the collection
handling procedures and identification techniques for cultural material in the relevant work context
sources of curatorial and conservation advice in the relevant work context
typical policies and procedures for collection record keeping
the principles of access and accountability in collection record keeping
ethical and cultural issues that impact on collection record keeping, including those for Aboriginal or Torres Strait Islander material
copyright, moral rights and intellectual property issues and legislation that impact on collection record keeping
literacy skills sufficient to interpret reference sources and documentation relating to specific objects and the collection
numeracy skills sufficient to work with numerical record keeping systems
Specific resource requirements
Assessment of this unit requires access to:
relevant policies and procedures manuals
collection items to be recorded
Generic employability skills
The seven Key Competencies represent generic skills considered for effective work participation. The bracketed numbering against each of the Key Competencies indicates the performance level required in this unit.
Level (1) represents the competence to undertake tasks effectively
Level (2) represents the competence to manage tasks
Level (3) represents the competence to use concepts for evaluating and reshaping tasks.
How can communication of ideas and information be applied? - (1)
Completing accurate records
How can information be collected, analysed and organise - (2)
Researching information
How are activities planned and organised - (1)
Prioritising tasks
How can team work be applied - (2)
Discussing aspects of cultural material with colleagues
How can the use of mathematical ideas and techniques be applied - (1)
Using numerical features of information systems
How can problem solving skills be applied - (2)
Sourcing information on an object of unknown provenance
How can the use of technology be applied - (1)
Using the Internet for research
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
Not applicable.
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that will affect performance.
The following variables may be present with training and assessment depending on the work situation, needs of the trainee, accessibility of the item, and local industry and regional contexts. If bold italicised text is shown in Performance Criteria, details of the text are provided in the Range Statement.
A museum collection is defined very broadly and may relate to:
cultural heritage
history
art
science
plants and animals
other aspects of the natural environment
materials with a cultural/spiritual significance
living styles
ceremony, e.g. dance, music
any other heritage resource
Collection information may be required for:
numbering, location and movement control
indexing and retrieval
acquisition and disposal
loans
cataloguing
research
exhibitions
reproduction conditions
copyright issues
conservation specifications
assessing significance
condition monitoring
Sourcing of information may include use of:
texts and references
print or electronic media
Internet
libraries
local community members
internal sources
subject matter experts
Fields of information may include:
physical description
condition
history and provenances
significance (cultural, technical, scientific, historical or social)
source details (original location, donor, dealer, artist, maker, collector)
loan information
insurance details
exhibition/display history
conservation requirements
reproduction history
storage location
references relevant to the material
copyright holder
unique number
Legal constraints and cultural protocols may relate to:
copyright
moral rights
intellectual property
item-specific cultural protocols
social/spiritual issues
Formats for records may be:
documentary
photographic
film and video
sound recordings
computer based
The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that will affect performance.
The following variables may be present with training and assessment depending on the work situation, needs of the trainee, accessibility of the item, and local industry and regional contexts. If bold italicised text is shown in Performance Criteria, details of the text are provided in the Range Statement.
A museum collection is defined very broadly and may relate to:
cultural heritage
history
art
science
plants and animals
other aspects of the natural environment
materials with a cultural/spiritual significance
living styles
ceremony, e.g. dance, music
any other heritage resource
Collection information may be required for:
numbering, location and movement control
indexing and retrieval
acquisition and disposal
loans
cataloguing
research
exhibitions
reproduction conditions
copyright issues
conservation specifications
assessing significance
condition monitoring
Sourcing of information may include use of:
texts and references
print or electronic media
Internet
libraries
local community members
internal sources
subject matter experts
Fields of information may include:
physical description
condition
history and provenances
significance (cultural, technical, scientific, historical or social)
source details (original location, donor, dealer, artist, maker, collector)
loan information
insurance details
exhibition/display history
conservation requirements
reproduction history
storage location
references relevant to the material
copyright holder
unique number
Legal constraints and cultural protocols may relate to:
copyright
moral rights
intellectual property
item-specific cultural protocols
social/spiritual issues
Formats for records may be:
documentary
photographic
film and video
sound recordings
computer based
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
| Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
|---|---|---|---|
| Handle item in a manner which ensures its integrity in accordance with organisational access requirements | |||
| Source and interpret information appropriate to establish history and other relevant information about the cultural material | |||
| Accurately complete records to provide all fields of information required by the organisation to aid access and accountability | |||
| Respect legal constraints and cultural protocols regarding data protection and management | |||
| Process records to facilitate easy access and retrieval by other users | |||
| Ensure that content of records reflects organisational information needs and policies and take action accordingly | |||
| Protect confidential information and adhere to copyright requirements in the storage of records | |||
| Store records safely and regularly retrieve and review for content and format as required | |||
| Modify, transfer or delete information in accordance with organisational policy |
Forms
Assessment Cover Sheet
CULMS412B - Record and maintain collection information
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
Assessor name:
Signature:
Date:
Assessment Record Sheet
CULMS412B - Record and maintain collection information
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent
Assessor name:
Signature:
Date:
Student signature:
Date: