Assessor Resource

DEFCM313A
Establish technical data and information management systems

Assessment tool

Version 1.0
Issue Date: April 2024


This unit was developed for technical regulatory framework specialists working within the materiel logistics area of Defence but is applicable to any individual in this field of work.

Typically these individuals work independently or as part of a team under direct and/or indirect supervision, use discretion and judgement, and take responsibility for the quality of their outputs. All activities are carried out in accordance with relevant organisational policies and procedures.

This unit covers the competency required to establish the technical data and information management systems framework for a particular organisational context or environment in which specific technical data and information are created, used and maintained.

Examples of focus areas include strategic and policy systems documentation, doctrine, reorganisations, engineering projects, procurement projects, technical regulatory frameworks and outsourcing systems/alliance formation.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the Performance Criteria, Required Skills and Knowledge, the Range Statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to:

apply, monitor and report on relevant implementation processes

analyse data and information

apply of knowledge to plan and establish in technical data and information management plans to assist in work and to guide problem solving

Consistency in performance

Competency should be demonstrated over time and should be observed in a range of actual or simulated work contexts.

Context of and specific resources for assessment

Context of assessment

Competency should be assessed in the workplace or simulated workplace environment.

Specific resources for assessment

Access is required to:

computer and relevant software

legislation, guidelines, procedures and protocols relating to test and evaluation processes

plans

workplace documentation

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

apply safety, legislative and statutory requirements

apply technical data and information management knowledge relevant to work being performed

consult with and negotiate with relevant groups and individuals to gain understanding and support for the plan

interpret organisational role relevant to technical risk management plans

manage projects

relate to people from a range of backgrounds with a range of abilities

think strategically to identify and assess potential alliances and effective strategies

Required Knowledge

elements of the technical regulatory framework compliance management systems such as:

breach management policies and processes including the identification, classification, investigation, rectification and reporting of breaches in compliance requirements

compliance related management information systems

compliance reporting procedures

continuous improvement processes for information management systems including monitoring, evaluation and review

corporate induction and training processes related to compliance management

documentation of compliance requirements relevant to the organisation

processes for the internal and external promulgation and promotion of information on compliance requirements and a compliance program management system

record-keeping systems required for compliance management

specification of compliance management functions, accountabilities and responsibilities under the technical regulatory framework

techniques and performance indicators for monitoring the operation of an information management system

research methods and techniques suitable for information management projects

relevant Australian Standards and international standards

sources of data relevant to information management research

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Technical context may include:

Access to/availability of technology and technologically competent support staff

Mission

Organisation

Resource potential

Social and environmental circumstances

Technical regulatory framework is:

That applicable to the circumstances

Technical data and information creators may include:

Individuals or groups who have specific responsibility for the creation and maintenance of primary or secondary technical data or information for inclusion in the information management system

Accountability requirements and functional responsibilities may include:

The need to:

raise technical data and information to support the technical mission

maintain existing data and information

forecast and anticipate future requirements

review responsibilities

archive or authorise the archiving of information

Management systems framework may include:

The structuring rules for the:

repository/s

cataloguing systems and protocols

access systems

processes and software

control/management systems and protocols

Functionality may include:

The continuing ability of the information system to support the technical mission/objectives

Maintainability may include:

The combination of characteristics and available resources which will enable the system to be maintained in a current and relevant state

Growth potential may include:

Planned capability of the system to grow and migrate to meet plausible future requirements

Technology as well as dimension – the range of technologies may be electronic or paper-based such as:

data management system packages

multimedia

workflow packages

modelling

simulation

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Technical context, nature of the jurisdiction and nature of the organisation are determined and documented. 
Technical regulatory framework specific to the organisation is identified and interpreted/clarified. 
Technical data and information creator are identified by establishing all parts of the organisation which create technical data and information. 
Accountability requirements and functional responsibilities of the technical data and information creators are determined and documented. 
Sources used in research are verified as authentic and are documented in accordance with organisational and/or external standards. 
Management system framework is developed from a review and synthesis of individual technical creator requirement. 
Proposed system framework is trialled to ensure functionality, maintainability and growth potential. 
Framework and its protocols are documented to ensure consistency of application. 
Functions generating technical data and information and the technical framework governing them, are mapped to organisational structures. 
Changes to the administrative and functional context over time are identified and documented. 
Effects of changes on technical data and information management structures are analysed and responded to. 
Documentation is reviewed and updated in the light of identified changes in accordance with organisational and/or external standards. 

Forms

Assessment Cover Sheet

DEFCM313A - Establish technical data and information management systems
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessor name:

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Assessment Record Sheet

DEFCM313A - Establish technical data and information management systems

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

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