Assessor Resource

DEFFIN008
Provide financial management for materiel acquisition projects

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the skills required to undertake financial management and reporting activities associated with materiel acquisition projects.

This unit applies to those working in the public sector Finance Domain who would be required to undertake financial management activities as part of their duties.

The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to, particularly those related to financial management activities.

Those undertaking this unit would be working under minimal supervision and/or supervising small teams while undertaking financial management tasks. They would perform sophisticated tasks in familiar contexts.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Produce management reports

1.1

Assess stakeholder needs

1.2

Compile data for end of period report

1.3

Coordinate the update of variance reports

1.4

Reconcile data with authoritative data

1.5

Review data for accuracy, validity and relevance

2

Provide input for asset management

2.1

Process asset and inventory financial transactions

2.2

Undertake Asset-Under-Construction assessments

2.3

Review financial asset and inventory transactions for accuracy

2.4

Develop and manage a costing model

3

Provide financial management support for procurements

3.1

Provide financial input for inclusion in procurement documentation

3.2

Undertake financial aspects of value for money assessment of supplier proposals

3.3

Provide input into contract development

3.4

Provide financial advice to procurement team

3.5

Review contract changes proposals for financial implications

4

Support the development of acquisition and sustainment agreements

4.1

Provide financial and costing advice

4.2

Review financial aspects

4.3

Assist with the development of change proposals

4.4

Provide financial management input into progress reviews

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying risk management tools and techniques

developing budgeting models

identifying financial implications of risks in arrangements

identifying cost drivers

managing stakeholder relationships

negotiating with stakeholders

performing financial reconciliations

producing comprehensive reports

providing technical financial advice

using complex spreadsheet formulas and functions.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

basic accounting concepts, including operating, expensed and capitalised costs

cost drivers

different stages of a project

project closure process

relevant legislation and organisation policies

the acquisition process

the acquisition and sustainment agreement development process.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment must include access to:

a range of relevant exercises, case studies and/or other simulations

relevant and appropriate materials, tools, equipment and personal protective equipment (PPE) currently used in industry

applicable documentation, including workplace procedures, regulations, codes of practice and operation manuals

acceptable means of simulated assessment.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Produce management reports

1.1

Assess stakeholder needs

1.2

Compile data for end of period report

1.3

Coordinate the update of variance reports

1.4

Reconcile data with authoritative data

1.5

Review data for accuracy, validity and relevance

2

Provide input for asset management

2.1

Process asset and inventory financial transactions

2.2

Undertake Asset-Under-Construction assessments

2.3

Review financial asset and inventory transactions for accuracy

2.4

Develop and manage a costing model

3

Provide financial management support for procurements

3.1

Provide financial input for inclusion in procurement documentation

3.2

Undertake financial aspects of value for money assessment of supplier proposals

3.3

Provide input into contract development

3.4

Provide financial advice to procurement team

3.5

Review contract changes proposals for financial implications

4

Support the development of acquisition and sustainment agreements

4.1

Provide financial and costing advice

4.2

Review financial aspects

4.3

Assist with the development of change proposals

4.4

Provide financial management input into progress reviews

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying risk management tools and techniques

developing budgeting models

identifying financial implications of risks in arrangements

identifying cost drivers

managing stakeholder relationships

negotiating with stakeholders

performing financial reconciliations

producing comprehensive reports

providing technical financial advice

using complex spreadsheet formulas and functions.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

basic accounting concepts, including operating, expensed and capitalised costs

cost drivers

different stages of a project

project closure process

relevant legislation and organisation policies

the acquisition process

the acquisition and sustainment agreement development process.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment must include access to:

a range of relevant exercises, case studies and/or other simulations

relevant and appropriate materials, tools, equipment and personal protective equipment (PPE) currently used in industry

applicable documentation, including workplace procedures, regulations, codes of practice and operation manuals

acceptable means of simulated assessment.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Assess stakeholder needs 
Compile data for end of period report 
Coordinate the update of variance reports 
Reconcile data with authoritative data 
Review data for accuracy, validity and relevance 
Process asset and inventory financial transactions 
Undertake Asset-Under-Construction assessments 
Review financial asset and inventory transactions for accuracy 
Develop and manage a costing model 
Provide financial input for inclusion in procurement documentation 
Undertake financial aspects of value for money assessment of supplier proposals 
Provide input into contract development 
Provide financial advice to procurement team 
Review contract changes proposals for financial implications 
Provide financial and costing advice 
Review financial aspects 
Assist with the development of change proposals 
Provide financial management input into progress reviews 

Forms

Assessment Cover Sheet

DEFFIN008 - Provide financial management for materiel acquisition projects
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

DEFFIN008 - Provide financial management for materiel acquisition projects

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: