Assessor Resource

DEFFIN012
Develop financial policies and procedures

Assessment tool

Version 1.0
Issue Date: March 2024


This unit describes the skills required to review, develop and implement financial policies and delegations.

This unit applies to those working in the public sector Finance Domain who would be required to undertake financial management activities as part of their duties.

The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to, particularly those related to financial management activities.

Those undertaking this unit would be working under minimal supervision and/or supervising small teams while undertaking financial management tasks. They would perform sophisticated tasks in familiar contexts.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Review current policies

1.1

Determine the need to review current policies on the basis of external and internal triggers

1.2

Review current policy for appropriateness to current legislative and stakeholder needs

1.3

Make recommendations for any changes required to a policy

2

Develop or update policies and delegations

2.1

Undertake research of legislative requirements

2.2

Identify and engage with relevant stakeholders

2.3

Develop drafts reflecting stakeholder and legislative requirements

2.4

Prepare relevant documents to present to senior management with recommendations for decision

3

Implement financial policies

3.1

Receive approval documentation

3.2

Publish policy changes and communicate to relevant stakeholders

3.3

Make any consequential changes throughout other relevant documentation

3.4

Respond to queries regarding changes

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying relevant legislation and organisation policy and procedures

conducting stakeholder consultation

preparing briefs to senior staff, Ministers and other stakeholders

providing clear, concise advice on policy matters

undertaking analytical reviews of policies

undertaking policy research.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

legislative requirements governing the organisation’s financial management

organisational structure, and the business requirements of various organisational areas

relevant organisation policies and procedures.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment must include access to:

a range of relevant exercises, case studies and/or other simulations

relevant and appropriate materials, tools, equipment and personal protective equipment (PPE) currently used in industry

applicable documentation, including workplace procedures, regulations, codes of practice and operation manuals

acceptable means of simulated assessment.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Review current policies

1.1

Determine the need to review current policies on the basis of external and internal triggers

1.2

Review current policy for appropriateness to current legislative and stakeholder needs

1.3

Make recommendations for any changes required to a policy

2

Develop or update policies and delegations

2.1

Undertake research of legislative requirements

2.2

Identify and engage with relevant stakeholders

2.3

Develop drafts reflecting stakeholder and legislative requirements

2.4

Prepare relevant documents to present to senior management with recommendations for decision

3

Implement financial policies

3.1

Receive approval documentation

3.2

Publish policy changes and communicate to relevant stakeholders

3.3

Make any consequential changes throughout other relevant documentation

3.4

Respond to queries regarding changes

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

applying relevant legislation and organisation policy and procedures

conducting stakeholder consultation

preparing briefs to senior staff, Ministers and other stakeholders

providing clear, concise advice on policy matters

undertaking analytical reviews of policies

undertaking policy research.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

legislative requirements governing the organisation’s financial management

organisational structure, and the business requirements of various organisational areas

relevant organisation policies and procedures.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations, current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment must include access to:

a range of relevant exercises, case studies and/or other simulations

relevant and appropriate materials, tools, equipment and personal protective equipment (PPE) currently used in industry

applicable documentation, including workplace procedures, regulations, codes of practice and operation manuals

acceptable means of simulated assessment.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Determine the need to review current policies on the basis of external and internal triggers 
Review current policy for appropriateness to current legislative and stakeholder needs 
Make recommendations for any changes required to a policy 
Undertake research of legislative requirements 
Identify and engage with relevant stakeholders 
Develop drafts reflecting stakeholder and legislative requirements 
Prepare relevant documents to present to senior management with recommendations for decision 
Receive approval documentation 
Publish policy changes and communicate to relevant stakeholders 
Make any consequential changes throughout other relevant documentation 
Respond to queries regarding changes 

Forms

Assessment Cover Sheet

DEFFIN012 - Develop financial policies and procedures
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

DEFFIN012 - Develop financial policies and procedures

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: