Assessor Resource

DEFGEN313
Establish technical data and information management systems

Assessment tool

Version 1.0
Issue Date: April 2024


This unit specifies the skills and knowledge required to establish the technical data and information management systems framework for a particular organisational context or environment in which specific technical data and information are created, used and maintained.

It includes identifying technical context of the organisation to establish technical creator’s accountability requirements and developing a management system framework. It also includes identifying and responding to contextual changes over a system project life cycle.

This unit applies to technical regulatory framework specialists working in Defence materiel logistics but is applicable to any individual in this field of work.

The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to.

Typically, persons undertaking this unit work independently or as part of a team under direct and/or indirect supervision, use discretion and judgement, and take responsibility for the quality of their outputs.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify technical context of the organisation

1.1

Determine and document technical context, nature of the jurisdiction and nature of the organisation

1.2

Identify and interpret technical regulatory framework specific to the organisation and clarify, as required

2

Establish technical creator’s accountability requirements

2.1

Identify the creator of technical data and information by determining all parts of the organisation that create technical data and information

2.2

Determine and document accountability requirements and functional responsibilities of the creators of technical data and information

2.3

Verify sources used in research as authentic and document in accordance with organisational procedures and relevant industry standards

3

Develop management system framework

3.1

Develop a management system framework from a review and synthesis of individual technical creator requirements

3.2

Trial proposed system framework to ensure functionality, maintainability and growth potential, and make adjustments as required

3.3

Document system framework, its protocols and guidelines to ensure consistency of application by users

4

Identify and respond to contextual changes over time

4.1

Map system functions generating technical data and information and the technical framework governing them, to organisational structures

4.2

Identify and document changes to the administrative and system functional context over time

4.3

Analyse and respond to the effects of changes on technical data and information management system structures

4.4

Review and update documentation taking identified changes into consideration in accordance with organisational procedures and relevant industry standards

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

analysing system data and information

applying relevant legislative, regulatory and organisational policies and procedures

applying technical data and information management knowledge relevant to work being performed

applying, monitoring and reporting on relevant information management system implementation processes

developing management system framework

defining technical creator’s accountability requirements

identifying and responding to contextual changes over project life cycle

identifying technical context of the organisation

identifying, interpreting and analysing risk assessment requirements relevant to work being performed

interpreting organisational role relevant to technical risk management system plans

planning and developing technical data and information management system plans.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

relevant Australian and international industry standards

relevant legislation and organisational policies and procedures

research methods and techniques suitable for information management systems

sources of data relevant to information management system research

technical regulatory framework compliance management systems, and must include one or more of the following:

breach management policies and processes including the identification, classification, investigation, rectification and reporting of breaches in compliance requirements

compliance related management information systems

compliance reporting procedures

continuous improvement processes for information management systems including monitoring, evaluation and review

documentation of compliance requirements relevant to the organisation

processes for the internal and external promulgation and promotion of information on compliance requirements and a compliance program management system

record-keeping systems required for compliance management

specification of compliance management functions, accountabilities and responsibilities under the technical regulatory framework

techniques and performance indicators for monitoring the operation of an information management system.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment must include access to:

a range of relevant exercises, case studies and/or other simulations

relevant and appropriate materials, tools, equipment and workplace documentation currently used in industry

relevant guidelines and organisational procedures relating to system test and evaluation processes

applicable documentation including organisational procedures, protocols, regulations, codes of practice and operation manuals.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify technical context of the organisation

1.1

Determine and document technical context, nature of the jurisdiction and nature of the organisation

1.2

Identify and interpret technical regulatory framework specific to the organisation and clarify, as required

2

Establish technical creator’s accountability requirements

2.1

Identify the creator of technical data and information by determining all parts of the organisation that create technical data and information

2.2

Determine and document accountability requirements and functional responsibilities of the creators of technical data and information

2.3

Verify sources used in research as authentic and document in accordance with organisational procedures and relevant industry standards

3

Develop management system framework

3.1

Develop a management system framework from a review and synthesis of individual technical creator requirements

3.2

Trial proposed system framework to ensure functionality, maintainability and growth potential, and make adjustments as required

3.3

Document system framework, its protocols and guidelines to ensure consistency of application by users

4

Identify and respond to contextual changes over time

4.1

Map system functions generating technical data and information and the technical framework governing them, to organisational structures

4.2

Identify and document changes to the administrative and system functional context over time

4.3

Analyse and respond to the effects of changes on technical data and information management system structures

4.4

Review and update documentation taking identified changes into consideration in accordance with organisational procedures and relevant industry standards

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions may be found in the Companion Volume Implementation Guide.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

analysing system data and information

applying relevant legislative, regulatory and organisational policies and procedures

applying technical data and information management knowledge relevant to work being performed

applying, monitoring and reporting on relevant information management system implementation processes

developing management system framework

defining technical creator’s accountability requirements

identifying and responding to contextual changes over project life cycle

identifying technical context of the organisation

identifying, interpreting and analysing risk assessment requirements relevant to work being performed

interpreting organisational role relevant to technical risk management system plans

planning and developing technical data and information management system plans.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

relevant Australian and international industry standards

relevant legislation and organisational policies and procedures

research methods and techniques suitable for information management systems

sources of data relevant to information management system research

technical regulatory framework compliance management systems, and must include one or more of the following:

breach management policies and processes including the identification, classification, investigation, rectification and reporting of breaches in compliance requirements

compliance related management information systems

compliance reporting procedures

continuous improvement processes for information management systems including monitoring, evaluation and review

documentation of compliance requirements relevant to the organisation

processes for the internal and external promulgation and promotion of information on compliance requirements and a compliance program management system

record-keeping systems required for compliance management

specification of compliance management functions, accountabilities and responsibilities under the technical regulatory framework

techniques and performance indicators for monitoring the operation of an information management system.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment must include access to:

a range of relevant exercises, case studies and/or other simulations

relevant and appropriate materials, tools, equipment and workplace documentation currently used in industry

relevant guidelines and organisational procedures relating to system test and evaluation processes

applicable documentation including organisational procedures, protocols, regulations, codes of practice and operation manuals.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Determine and document technical context, nature of the jurisdiction and nature of the organisation 
Identify and interpret technical regulatory framework specific to the organisation and clarify, as required 
Identify the creator of technical data and information by determining all parts of the organisation that create technical data and information 
Determine and document accountability requirements and functional responsibilities of the creators of technical data and information 
Verify sources used in research as authentic and document in accordance with organisational procedures and relevant industry standards 
Develop a management system framework from a review and synthesis of individual technical creator requirements 
Trial proposed system framework to ensure functionality, maintainability and growth potential, and make adjustments as required 
Document system framework, its protocols and guidelines to ensure consistency of application by users 
Map system functions generating technical data and information and the technical framework governing them, to organisational structures 
Identify and document changes to the administrative and system functional context over time 
Analyse and respond to the effects of changes on technical data and information management system structures 
Review and update documentation taking identified changes into consideration in accordance with organisational procedures and relevant industry standards 

Forms

Assessment Cover Sheet

DEFGEN313 - Establish technical data and information management systems
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

DEFGEN313 - Establish technical data and information management systems

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: