• FDFFS3001A - Monitor the implementation of quality and food safety programs

Assessor Resource

FDFFS3001A
Monitor the implementation of quality and food safety programs

Assessment tool

Version 1.0
Issue Date: March 2024


This unit applies to those with formal responsibility for others, and to those required to model workplace policies and procedures but who have no formal management role.

This unit is based on and equivalent to the guideline food safety unit GFSOFSA Oversee the day-to-day implementation of food safety in the workplace.

Note that this unit does not apply to the pharmaceutical industry. Refer to FDFPH3001A Monitor and maintain Good Manufacturing Practice procedures.

This unit of competency covers the skills and knowledge required to provide a leadership role in supporting day-to-day implementation of the food safety/quality programs in a work area. It also involves supporting others to implement the requirements of the food safety/quality procedures.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

FDFFS2001A

Implement the food safety program and procedures


Employability Skills

This unit contains employability skills.




Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Assessment must be carried out in a manner that recognises the cultural and literacy requirements of the assessee and is appropriate to the work performed. Competence in this unit must be achieved in accordance with food safety standards and regulations.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of ability to:

describe quality and food safety program, risks and control measures of the work area

confirm that control measures are in place and that personnel in the work area are equipped and informed to implement programs

identify, address and follow up on non-compliances

identify causes of non compliances

conduct risk assessments and recommend responsive action

provide support to others to implement the programs

complete and maintain documentation.

Context of and specific resources for assessment

Assessment must occur in a real or simulated workplace where the assessee has access to:

food safety program for the work area which identifies critical control points, control measures and corrective action

quality policy, system and procedures

work area or system in which quality and food safety practices and procedures are to be monitored

personal protective clothing and equipment as required

review/audit arrangements

reporting and monitoring systems.

Method of assessment

This unit should be assessed together with other units of competence relevant to the function or work role. Examples could be:

FDFPPL3001A Participate in improvement processes

FDFPPL3004A Lead work teams and groups

BSBRES401A Analyse and present research information.

Guidance information for assessment

To ensure consistency in one's performance, competency should be demonstrated on more than one occasion over a period of time in order to cover a variety of circumstances, cases and responsibilities, and where possible, over a number of assessment activities.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

Ability to:

access, interpret and communicate information about the food safety program, quality requirements and related procedures to others in the work area

demonstrate two-way communication, including active listening and responding constructively to feedback

provide access to and maintain current food safety/quality documentation

model safe food handling and quality practices and procedures to achieve required outcomes, including demonstrating:

work procedures that meet the requirements of quality and food safety

cleaning and sanitising equipment

sampling and testing as appropriate according to quality and food safety requirements

maintaining personal hygiene

wearing appropriate clothing and footwear as required by the work task

following procedures when moving within and between work areas

reporting health conditions and illnesses according to workplace procedures

handling, cleaning and storing equipment, utensils and packaging materials as appropriate

identify control points in the work area and demonstrate monitoring techniques used (control points include critical, quality and regulatory control points)

support others to meet quality standards and follow food safety procedures by ensuring that all personnel in the work area receive the information required and have the necessary skills and equipment to carry out their responsibilities

identify, report and/or address food safety/quality non-compliance in an appropriate and timely manner within level of responsibility

determine when and how to make adjustments to maintain output within level of responsibility

identify, report and/or address food safety/quality training and development needs of others in the work area

ensure that appropriate and timely action is taken in response to non-compliance

handle and dispose of out-of-specification or contaminated food, waste and recyclable material according to food safety program as this requirement relates to own work responsibility

participate in investigations of non-compliance and risk assessment processes

participate in consultation processes to improve quality and food safety outcomes in the workplace

review practice and procedures to implement recommendations arising from risk assessments and/or improvement proposals within level of responsibility, such as collecting and analysing food safety/quality records, reviewing operating procedures and communicating changes to others in the work area

ensure that housekeeping standards are maintained and that equipment is in operational order, such as participating in the management of equipment calibration

monitor the recording of quality and food safety information to confirm that records accurately reflect performance and meet the requirements of the food safety and quality programs

participate in food recall procedures as required, within level of responsibility

facilitate consultation processes according to enterprise procedures

lead investigations of quality and food safety incidents according to enterprise procedures

work cooperatively within a culturally diverse workforce

Required knowledge

Knowledge of:

sources of information and expertise on procedures and responsibilities for food safety relevant to the workplace

principles of a HACCP-based approach to managing food safety, including identifying hazards that are likely to occur, establishing appropriate methods of control and confirming that controls are met

basic concepts or quality assurance including hazards, risk assessment and control methods

company programs and systems in place to manage and support quality and food safety in the workplace, which may involve separate or integrated programs, including systems for maintaining and updating documents, such as operating procedures and specifications

clothing and footwear requirements for working in and/or moving between food handling areas, including personal clothing maintenance, laundering and storage requirements

appropriate bandages and dressings to be used when undertaking food handling

housekeeping requirements and responsibilities relating to own work, where relevant this includes use and storage of housekeeping/cleaning equipment

procedures to follow in the event of pest sighting or discovery of infestation

purpose and importance of cleaning and sanitation procedures

legal obligations for food safety and quality, including an awareness of government legislation and customer requirements

food safety and quality responsibilities and requirements relating to the work area

awareness of common micro biological, physical and chemical hazards related to the foods handled in the work area, including the types of hazards likely to occur, the conditions under which they occur, possible consequences and control methods to prevent occurrence

suitable standard for materials, measuring devices, equipment and utensils used in the work area

properties of food and ingredients used that affect food safety, including an understanding of related storage, processing and handling requirements

current technical and process knowledge required to participate in investigations of food safety/quality hazards, risks and incidents within level of responsibility, including an understanding of common micro biological, physical and chemical hazards, related control methods and the way changes in equipment and/or processing methods can affect food safety and quality outcomes

procedures for identifying unsafe and/or non-conforming product, including control points and evidence of out-of-specification product or materials

sampling procedures, test methods and inspections

options for responding to non-compliance, including legal responsibility, risk management and cost/implications of different responses and level of responsibility for decision making

methods used in the workplace to isolate or quarantine food which may be unsafe

waste collection, recycling, handling and disposal, including handling/disposal requirements for different types of waste, such as hazardous waste where relevant

traceability and recall procedures within level of responsibility

documentation system and procedures, including record keeping to meet both company and legal requirements, procedures for developing and/or reviewing workplace procedures, and document control systems used in the workplace

auditing arrangements, roles and responsibilities as they relate to own work responsibilities, such as internal and external audit processes

appropriate communication skills and techniques to convey information on quality and food safety requirements to others in the workplace

cleaning and sanitation procedures where relevant

impact of rework handling/addition on food safety where relevant

sampling and test methods where relevant

facilitation and consultation techniqueswhere relevant

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Work responsibilities

Work responsibilities may include formal or informal responsibility for modelling appropriate quality/food safety policies and procedures and providing a support role to others in the work area

Food safety program

A food safety program is a written document that specifies how a business will control all food safety hazards that may be reasonably expected to occur in all food handling operations of the food business. The food safety program and related procedures must comply with legal requirements of the food safety standards and must be communicated to all food handlers. Where no food safety program is in place, food safety requirements may be specified in general operating procedures

Quality systems

Quality systems may be externally accredited, such as an ISO system, or internally designed and managed

Workplace information

Workplace information may be provided in:

food safety and quality policies and programs

standard operating procedures (SOPs)

specifications

log sheets

written or verbal instruction incorporating food safety and quality requirements

Incidents

A food safety incident is:

a situation where the safe limits or parameters identified by the food safety program are not met

A quality incident is:

a situation where the quality limits or parameters identified in specifications or processing instructions are not met

Monitoring

Monitoring describes the methods used to confirm that a food safety or quality hazard is in control, such as:

taking temperatures

collecting samples

conducting visual inspections

additional testing as required

Responsibility for identifying breaches of food safety procedures

Responsibility for identifying breaches of food safety procedures and taking corrective action occurs in the context of the food safety program and within scope of responsibility

Responsibility for identifying non-compliance against quality standards

Responsibility for identifying non-compliance against quality standards occurs within the context of defined standards or specifications and relates to work area

Personal hygiene requirements

Minimum personal hygiene requirements are specified by the food safety program. At a minimum this must meet legal requirements as set out in the Food Safety Standard 3.2.2, Division 4:14 and/or state or territory legislation/regulations

Reporting of health conditions and illnesses

Reporting of health conditions and illnesses requirements are specified by the food safety program. At a minimum this must meet legal requirements as set out in Food Safety Standard 3.2.2, Division 4:13 and/or state or territory legislation/regulations

Operator responsibilities

The operator at this level may not have direct responsibility for overseeing the training/development of team members. At a minimum they must be able to identify development needs of others in the work area and refer this information to the relevant personnel.

The operator at this level may not have responsibility for independently assessing risks and determining the effectiveness of control measures. However, they would be expected to observe day-to-day effectiveness and participate in assessment and review processes. Responsibilities at this level may include facilitating consultation processes within level of responsibility

Record keeping

Record keeping complies with customer, legal and food safety program requirements

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Hazard control and clothing and equipment appropriate to work requirements are available, functional and correctly fitted 
Information on food safety/quality responsibilities and procedures is current, accessible and communicated to others in the work area 
Information about identified hazards and the outcomes of risk assessment and risk control procedures is accessible and communicated to others in the work area 
Food safety/quality hazards and control measures used in the work area can be identified by those in the work area 
Mentoring and coaching support is available to support individuals/groups to implement quality and safe food handling procedures 
Training needs are identified and addressed within level of responsibility 
Work procedures in the work area are clearly defined, documented and followed 
Deviation from identified procedures is identified, reported and addressed within level of responsibility 
Personal behaviour is consistent with workplace policies and procedures that support food safety and quality 
Food safety and/or quality hazards are identified and reported according to workplace procedures 
Food safety and quality information is recorded to meet workplace reporting requirements 
The work area is maintained according to housekeeping standards 
Work is conducted in accordance with workplace environmental guidelines 
Workplace procedures for responding to quality and food safety non-compliance are promptly implemented 
Hazardous events are investigated to identify cause 
Control measures to prevent recurrence and minimise risks of hazardous events are implemented 
Processes or conditions which could result in a breach of food safety procedures or quality specifications are identified, assessed, removed or and/reported within level of responsibility and according to workplace procedure 
Risk assessments are conducted and appropriate control measures are identified and implemented in the work area 
Recommendations arising from risk assessments are implemented within level of responsibility 
Inadequacies in control measures are identified and reported according to company reporting requirements 
Matters raised relating to quality/food safety are promptly resolved and/or referred to appropriate personnel 
The work group is consulted and advised of quality/food safety matters relevant to work role 
Opportunities for improving food safety and quality are identified and raised with relevant personnel 
Procedures are developed or revised to support effective control of quality and food safety hazards 
Quality/food safety records are reviewed to ensure they are complete and meet the quality system, food safety program and legal requirements 

Forms

Assessment Cover Sheet

FDFFS3001A - Monitor the implementation of quality and food safety programs
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

FDFFS3001A - Monitor the implementation of quality and food safety programs

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: