Assessor Resource

HLTHPS003
Maintain medication stocks

Assessment tool

Version 1.0
Issue Date: March 2024


This unit describes the skills and knowledge required to order, store and monitor medication stock levels and complete associated documentation to meet regulatory requirements.

This unit applies to individuals working under the direct or indirect supervision of a health professional.

The skills in this unit must be applied in accordance with Commonwealth and State/Territory legislation, Australian/New Zealand standards and industry codes of practice.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1. Monitor medication stock levels

1.1 Conduct an inventory of medications against required stock levels according to instructions from health professional and established procedures

1.2 Take action to ensure medications beyond expiry date are not used, in line with organisation guidelines

1.3 Correctly interpret information about cold chain requirements and monitor and maintain cold chain according to medication needs

1.4 Monitor and update medication stock in the health practitioner’s bag according to instructions from health professional

2. Order stock

2.1 Identify potential shortfalls in stock levels and take action to ensure stock is replenished in a timely manner under direction from health professionals

2.2 Accurately complete stock orders according to procedures as required

3. Handle and store medication stocks

3.1 Handle medications according to scope of own role and in accordance with manufacturer’s instructions

3.2 Unpack medication orders and check items and quantities against order for accuracy

3.3 Store medications according to manufacturer’s recommendations

3.4 Dispose of medications in accordance with regulatory requirements and health professional instructions

4. Maintain medication documentation

4.1 Maintain accurate log books of medications in accordance with legislative requirements

4.2 Maintain accurate documentation of cold chain management

The candidate must show evidence of the ability to complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the job role. There must be evidence that the candidate has:

followed regulatory and organisation procedures to maintain the medication stocks for at least 1 health workplace under the direct or indirect supervision of a health professional

The candidate must be able to demonstrate essential knowledge required to effectively complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the work role. This includes knowledge of:

basic pharmacology, including the major medication categories and the types of conditions they treat

storage requirements for different types of medication

purpose and features of consumer medicine information (CMI)

how to organise dosage administration aids

legal and ethical considerations (national, state/territory and local) for medication storage, handling and checking, including:

codes of practice

Australian Psychology Accreditation Council (APAC) Guiding principles to achieve continuity in medication management

Royal Australian College of General Practitioners (RACGP) Standards for general practices

Standard for the uniform scheduling of medicines and poisons

specific legislation, including:

health acts and regulations

legislation and regulations pertaining to Schedule 8 (S8) controlled drugs

drugs and poisons

controlled substances

Skills must have been demonstrated in the workplace or in a simulated environment that reflects workplace conditions. The following conditions must be met for this unit:

use of suitable facilities, equipment and resources, including:

temperature controlled storage

secure storage

dosage administration aids

medication stocks

medication documentation

regulatory requirements for medications

MIMS or similar reference guide

procedures for the candidate to follow

modelling of industry operating conditions, including integration of situations requiring problem solving

Assessors must satisfy the Standards for Registered Training Organisations (RTOs) 2015/AQTF mandatory competency requirements for assessors.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1. Monitor medication stock levels

1.1 Conduct an inventory of medications against required stock levels according to instructions from health professional and established procedures

1.2 Take action to ensure medications beyond expiry date are not used, in line with organisation guidelines

1.3 Correctly interpret information about cold chain requirements and monitor and maintain cold chain according to medication needs

1.4 Monitor and update medication stock in the health practitioner’s bag according to instructions from health professional

2. Order stock

2.1 Identify potential shortfalls in stock levels and take action to ensure stock is replenished in a timely manner under direction from health professionals

2.2 Accurately complete stock orders according to procedures as required

3. Handle and store medication stocks

3.1 Handle medications according to scope of own role and in accordance with manufacturer’s instructions

3.2 Unpack medication orders and check items and quantities against order for accuracy

3.3 Store medications according to manufacturer’s recommendations

3.4 Dispose of medications in accordance with regulatory requirements and health professional instructions

4. Maintain medication documentation

4.1 Maintain accurate log books of medications in accordance with legislative requirements

4.2 Maintain accurate documentation of cold chain management

The candidate must show evidence of the ability to complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the job role. There must be evidence that the candidate has:

followed regulatory and organisation procedures to maintain the medication stocks for at least 1 health workplace under the direct or indirect supervision of a health professional

The candidate must be able to demonstrate essential knowledge required to effectively complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the work role. This includes knowledge of:

basic pharmacology, including the major medication categories and the types of conditions they treat

storage requirements for different types of medication

purpose and features of consumer medicine information (CMI)

how to organise dosage administration aids

legal and ethical considerations (national, state/territory and local) for medication storage, handling and checking, including:

codes of practice

Australian Psychology Accreditation Council (APAC) Guiding principles to achieve continuity in medication management

Royal Australian College of General Practitioners (RACGP) Standards for general practices

Standard for the uniform scheduling of medicines and poisons

specific legislation, including:

health acts and regulations

legislation and regulations pertaining to Schedule 8 (S8) controlled drugs

drugs and poisons

controlled substances

Skills must have been demonstrated in the workplace or in a simulated environment that reflects workplace conditions. The following conditions must be met for this unit:

use of suitable facilities, equipment and resources, including:

temperature controlled storage

secure storage

dosage administration aids

medication stocks

medication documentation

regulatory requirements for medications

MIMS or similar reference guide

procedures for the candidate to follow

modelling of industry operating conditions, including integration of situations requiring problem solving

Assessors must satisfy the Standards for Registered Training Organisations (RTOs) 2015/AQTF mandatory competency requirements for assessors.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
 
Conduct an inventory of medications against required stock levels according to instructions from health professional and established procedures 
Take action to ensure medications beyond expiry date are not used, in line with organisation guidelines 
Correctly interpret information about cold chain requirements and monitor and maintain cold chain according to medication needs 
Monitor and update medication stock in the health practitioner’s bag according to instructions from health professional 
Identify potential shortfalls in stock levels and take action to ensure stock is replenished in a timely manner under direction from health professionals 
Accurately complete stock orders according to procedures as required 
Handle medications according to scope of own role and in accordance with manufacturer’s instructions 
Unpack medication orders and check items and quantities against order for accuracy 
Store medications according to manufacturer’s recommendations 
Dispose of medications in accordance with regulatory requirements and health professional instructions 
Maintain accurate log books of medications in accordance with legislative requirements 
Maintain accurate documentation of cold chain management 

Forms

Assessment Cover Sheet

HLTHPS003 - Maintain medication stocks
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

HLTHPS003 - Maintain medication stocks

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: