Assessor Resource

HLTHSS005
Undertake routine stock maintenance

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the skills and knowledge required to maintain predetermined stock levels of supplies, consumables, equipment and other store items at ward, unit, sub-store or departmental level.

This unit applies to a variety of health or community service roles involving stock maintenance. At this level workers perform under supervision and generally within a team environment within predetermined guidelines.

The skills in this unit must be applied in accordance with Commonwealth and State/Territory legislation, Australian/New Zealand standards and industry codes of practice.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes.

Performance criteria specify the level of performance needed to demonstrate achievement of the element.

1. Maintain and monitor stock levels

1.1 Monitor quality of stock and storage conditions, including temperature, light, humidity, pest control and stock organisation

1.2 Determine store requirements against specified stock levels

1.3 Replenish stores and stationery items

1.4 Rotate perishable stock according to use-by dates

1.5 Report deviations to supervisor according to organisation procedures

2. Prepare order lists and forward stock

2.1 Complete accurate inventory list of stock requirements

2.2 Record stock requirements and order number in ordering system and prepare order

2.3 Obtain authorisation for order from supervisor and forward to appropriate department

2.4 Update inventory list based on stock usage and inventory change

3. Receive and store goods

3.1 Receive and check stock against order and record received stock in the order book

3.2 Notify supervisor if received order is inaccurate or incomplete

3.3 Unpack stock and store in the designated location

The candidate must show evidence of the ability to complete tasks outlined in the elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the job role. There must be evidence that the candidate has:

completed at least 2 inventory lists of stock requirements and prepared associated orders on 2 separate occasions

received, checked and ordered stock against 2 separate orders, including unpacking, storing and reporting errors to supervisor.

The candidate must be able to demonstrate essential knowledge required to effectively complete tasks outlined in the elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the work role. This includes knowledge of:

relevant organisation procedures, including:

workplace health and safety (WHS)

manual handling

personal protective equipment

stock control and maintenance, including:

inventory taking

verbal, written and electronic ordering

expiry dates on perishable items

storage and stock rotation

manual and electronic documentation and records.

Skills must have been demonstrated in a workplace or a simulated environment that reflects workplace conditions. The following conditions must be met for this unit:

use of suitable facilities equipment and resources, including:

stock and storage facilities

personal protective equipment

manual and electronic documentation and records for stock maintenance

modelling of industry operating conditions.

Assessors must satisfy the Standards for Registered Training Organisations (RTOs) 2015/AQTF mandatory competency requirements for assessors.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes.

Performance criteria specify the level of performance needed to demonstrate achievement of the element.

1. Maintain and monitor stock levels

1.1 Monitor quality of stock and storage conditions, including temperature, light, humidity, pest control and stock organisation

1.2 Determine store requirements against specified stock levels

1.3 Replenish stores and stationery items

1.4 Rotate perishable stock according to use-by dates

1.5 Report deviations to supervisor according to organisation procedures

2. Prepare order lists and forward stock

2.1 Complete accurate inventory list of stock requirements

2.2 Record stock requirements and order number in ordering system and prepare order

2.3 Obtain authorisation for order from supervisor and forward to appropriate department

2.4 Update inventory list based on stock usage and inventory change

3. Receive and store goods

3.1 Receive and check stock against order and record received stock in the order book

3.2 Notify supervisor if received order is inaccurate or incomplete

3.3 Unpack stock and store in the designated location

The candidate must show evidence of the ability to complete tasks outlined in the elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the job role. There must be evidence that the candidate has:

completed at least 2 inventory lists of stock requirements and prepared associated orders on 2 separate occasions

received, checked and ordered stock against 2 separate orders, including unpacking, storing and reporting errors to supervisor.

The candidate must be able to demonstrate essential knowledge required to effectively complete tasks outlined in the elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the work role. This includes knowledge of:

relevant organisation procedures, including:

workplace health and safety (WHS)

manual handling

personal protective equipment

stock control and maintenance, including:

inventory taking

verbal, written and electronic ordering

expiry dates on perishable items

storage and stock rotation

manual and electronic documentation and records.

Skills must have been demonstrated in a workplace or a simulated environment that reflects workplace conditions. The following conditions must be met for this unit:

use of suitable facilities equipment and resources, including:

stock and storage facilities

personal protective equipment

manual and electronic documentation and records for stock maintenance

modelling of industry operating conditions.

Assessors must satisfy the Standards for Registered Training Organisations (RTOs) 2015/AQTF mandatory competency requirements for assessors.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
 
Monitor quality of stock and storage conditions, including temperature, light, humidity, pest control and stock organisation 
Determine store requirements against specified stock levels 
Replenish stores and stationery items 
Rotate perishable stock according to use-by dates 
Report deviations to supervisor according to organisation procedures 
Complete accurate inventory list of stock requirements 
Record stock requirements and order number in ordering system and prepare order 
Obtain authorisation for order from supervisor and forward to appropriate department 
Update inventory list based on stock usage and inventory change 
Receive and check stock against order and record received stock in the order book 
Notify supervisor if received order is inaccurate or incomplete 
Unpack stock and store in the designated location 

Forms

Assessment Cover Sheet

HLTHSS005 - Undertake routine stock maintenance
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

HLTHSS005 - Undertake routine stock maintenance

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: