Assessor Resource

ICAICT705A
Direct ICT procurement

Assessment tool

Version 1.0
Issue Date: May 2024


Chief information officers in medium to large organisations apply the skills and knowledge in this unit to direct ICT procurement strategy and policy.

Their job roles combine high-level management and business skills to perform strategic planning and direction of emerging and converging technologies within the ICT industry.

This unit describes the performance outcomes, skills and knowledge required to direct information and communications technology (ICT) procurement for a medium to large organisation.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

develop a strategy to align IT procurement with organisational goals

undertake direct risk analysis of IT procurement activities and implement procedures that identify where risk occurs and what measures need to be taken to handle the risk

establish warning systems and an ongoing process that includes regular or programmed reviews of the risk profile

develop strategy for the implementation of appropriate processes and procedures that ensure that quality expectations are met.

Context of and specific resources for assessment

Assessment must ensure access to:

relevant strategic level enterprise documentation, including planning, financial and IT infrastructure documentation

relevant legislative policies.

Where applicable, physical resources should include equipment modified for people with special needs.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

direct observation of the candidate carrying out project work

verbal or written questioning to assess required knowledge and skills

review of reports and implementation plans

review of a portfolio of the project work undertaken.

The preferred assessment method is through a workplace project or through a simulated medium to large enterprise workplace.

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, where appropriate.

Assessment processes and techniques must be culturally appropriate, and suitable to the communication skill level, language, literacy and numeracy capacity of the candidate and the work being performed.

Indigenous people and other people from a non-English speaking background may need additional support.

In cases where practical assessment is used it should be combined with targeted questioning to assess required knowledge.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

analytical skills to:

conduct enterprise resource planning and management

critically evaluate the key principles of procurement

determine the validity of arguments

evaluate procurement contract proposals

formulate a logical plan of action based on proposed solutions

investigate situations and provide recommendations and remedies

make effective decisions

probe for consistency in information or data presented

communication, teamwork and leadership skills to:

liaise with people working across different levels and in different contexts (e.g. operational staff, government officials)

prepare reports to senior management

read and interpret an organisation's reports, policies and procedures to establish and review business continuity management framework

resolve conflicts

initiative, enterprise and problem-solving skills to:

assess vulnerabilities in organisational processes and infrastructure set-up

develop and refine strategies to ensure that procurement processes align with organisational needs

evaluate competitive technologies

solve problems individually and in teams in response to changing environments

translate a range of ideas into appropriate action

literacy skills to:

interpret reports dealing with complex ideas and concepts

review complex and unfamiliar information

numeracy skills to:

negotiate adjustments to operational budgets based on benefits realisation plans

validate procurement estimation and cost-benefit analysis

planning and organisational skills to establish and monitor the organisation's procurement processes

research skills to:

locate and interrogate complex and varied sources of information

undertake the necessary background research for the development and monitoring of the strategic procurement plans

technology skills to:

compare and recommend new technology solutions to improve organisational outcomes

apply understanding of complex information technology issues within the organisation's environment.

Required knowledge

AS/NZS ISO 31000:2009 Risk management

business continuity issues for the organisation

organisation’s industry and current functionality, including existing data and information systems

organisation's internal and external dependencies and interdependencies

organisational policies and procedures, including risk management strategy

past and current internal, external and industry disruptions

relevant legislation and regulations that impact on business continuity, such as OHS, environment, duty of care, contract, company, freedom of information, industrial relations, privacy and confidentiality, due diligence and records management

key principles of procurement.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Procurement may relate to:

acquisition of appropriate goods and services at the best possible total cost of ownership to meet the needs of the purchaser in terms of:

location

quality

quantity

time.

Strategic plan may include:

components from separate disciplines, such as IT or human resources

mission, vision and values

objectives and targets

organisational environment

part of organisational strategic plan or a stand-alone document

process map outlining organisation's decision-making strategies on resource allocation, including its capital and people.

Risk assessment may include:

coordinated and economical application of resources to minimise, monitor and control the probability or impact of unfortunate events or to maximise the realisation of opportunities

establishment of a secure environment for IT assets

risk plans

gathering information

identifying, assessing and prioritising risks

identifying and evaluating threats

developing scenarios

ranking risk

identifying counter measures

reporting and following up.

Organisational policy may refer to:

documentation internal to the organisation that guides actions that are particular to the organisation issuing the policy, and guides processes that are most likely to achieve a desired outcome

process of making important organisational decisions, including the identification of different alternatives, such as programs or spending priorities, and choosing among them on the basis of the impact they will have

political, management, financial and administrative mechanisms arranged to reach explicit goals.

Risk mitigation may include:

identification of one or more potential solutions to reduce or remove each risk if it arises

implementation of policies or actions that identify risks in an existing or planned process.

Continuous improvement may include:

efforts that seek incremental improvement over time or breakthrough improvement at once

ongoing effort to improve products, services or processes

processes that are constantly evaluated and improved in the light of their efficiency, effectiveness and flexibility.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify existing IT procurement processes in the organisation 
Establish evaluation criteria for procurement processes 
Evaluate procurement processes against criteria 
Establish priorities based on organisational need 
Lead the development of strategy to align IT procurement with the organisational goals and objectives 
Implement IT procurement strategic plan 
Develop procurement policy, including vendor selection based on strategic plan 
Lead development of strategy for risk assessment of IT procurement activities 
Ensure IT procurement complies with organisational policy 
Ensure risk mitigation based on identified risks 
Ensure continuous improvement of IT procurement processes 

Forms

Assessment Cover Sheet

ICAICT705A - Direct ICT procurement
Assessment task 1: [title]

Student name:

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I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessment Record Sheet

ICAICT705A - Direct ICT procurement

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

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