Assessor Resource

ICTICT208
Operate accounting applications

Assessment tool

Version 1.0
Issue Date: March 2024


This unit describes the skills and knowledge required to operate common accounting software packages in order to maintain enterprise financial records.

It applies to individuals working with little supervision who use information and communications technology (ICT) skills and knowledge to support the financial area within a small to large office environment.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Customise software

1.1 Select accounting software to meet business requirements

1.2 Load, register and configure accounting software according to operating instructions

2. Create enterprise data

2.1 Establish chart of accounts according to business and legislative requirements

2.2 Create and add data on customers and sales

2.3 Create and add data on suppliers and purchases

2.4 Create and add payroll details

2.5 Create and add inventory details

2.6 Add required or suitable tax codes

3. Record and track transactions

3.1 Generate invoices and track their progress

3.2 Record customer payments and update customer details

3.3 Record and track purchases

3.4 Record payment of wages, allowances, taxation and superannuation

3.5 Update business data as required

4. Save and back up data

4.1 Save accounting data to disk

4.2 Make a regular backup of accounting data and store in a safe location

5. Generate reports

5.1 Reconcile accounts

5.2 Generate and print financial reports based on accounting data

5.3 Check financial reports for errors and discrepancies

5.4 Discuss errors with appropriate person and rectify as required

Evidence of the ability to:

load and configure accounting software

create and maintain enterprise financial records as per business and legislative requirements

record and track transactions

back up data

reconcile accounts and generate reports.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

discuss basic accounting concepts, including:

assets

cost of sales

creditors

debtors

equity

expenses

income

liabilities

identify basic accounting devices, including:

accounts

chequebook register

general ledger

invoices

purchases

sales journals

transaction journals

outline current legislative requirements relating to enterprise requirements, including:

goods and services tax

income tax rates

pay as you go

superannuation

discuss the features and functions of common accounting reports, including:

balance sheet

business activity statements

chart of accounts

profit and loss

outline the features and functions of common accounting software.

Gather evidence to demonstrate consistent performance in conditions that are safe and replicate the workplace. Noise levels, production flow, interruptions and time variances must be typical of those experienced in the general information and communications technology (ICT) industry, and include access to:

a printer and personal computer (PC) with appropriate specifications to run the software

industry standard commercial accounting applications

documents detailing business requirements

legislative requirements if required.

Assessors must satisfy NVR/AQTF assessor requirements.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Customise software

1.1 Select accounting software to meet business requirements

1.2 Load, register and configure accounting software according to operating instructions

2. Create enterprise data

2.1 Establish chart of accounts according to business and legislative requirements

2.2 Create and add data on customers and sales

2.3 Create and add data on suppliers and purchases

2.4 Create and add payroll details

2.5 Create and add inventory details

2.6 Add required or suitable tax codes

3. Record and track transactions

3.1 Generate invoices and track their progress

3.2 Record customer payments and update customer details

3.3 Record and track purchases

3.4 Record payment of wages, allowances, taxation and superannuation

3.5 Update business data as required

4. Save and back up data

4.1 Save accounting data to disk

4.2 Make a regular backup of accounting data and store in a safe location

5. Generate reports

5.1 Reconcile accounts

5.2 Generate and print financial reports based on accounting data

5.3 Check financial reports for errors and discrepancies

5.4 Discuss errors with appropriate person and rectify as required

Evidence of the ability to:

load and configure accounting software

create and maintain enterprise financial records as per business and legislative requirements

record and track transactions

back up data

reconcile accounts and generate reports.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

discuss basic accounting concepts, including:

assets

cost of sales

creditors

debtors

equity

expenses

income

liabilities

identify basic accounting devices, including:

accounts

chequebook register

general ledger

invoices

purchases

sales journals

transaction journals

outline current legislative requirements relating to enterprise requirements, including:

goods and services tax

income tax rates

pay as you go

superannuation

discuss the features and functions of common accounting reports, including:

balance sheet

business activity statements

chart of accounts

profit and loss

outline the features and functions of common accounting software.

Gather evidence to demonstrate consistent performance in conditions that are safe and replicate the workplace. Noise levels, production flow, interruptions and time variances must be typical of those experienced in the general information and communications technology (ICT) industry, and include access to:

a printer and personal computer (PC) with appropriate specifications to run the software

industry standard commercial accounting applications

documents detailing business requirements

legislative requirements if required.

Assessors must satisfy NVR/AQTF assessor requirements.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Select accounting software to meet business requirements 
Load, register and configure accounting software according to operating instructions 
Establish chart of accounts according to business and legislative requirements 
Create and add data on customers and sales 
Create and add data on suppliers and purchases 
Create and add payroll details 
Create and add inventory details 
Add required or suitable tax codes 
Generate invoices and track their progress 
Record customer payments and update customer details 
Record and track purchases 
Record payment of wages, allowances, taxation and superannuation 
Update business data as required 
Save accounting data to disk 
Make a regular backup of accounting data and store in a safe location 
Reconcile accounts 
Generate and print financial reports based on accounting data 
Check financial reports for errors and discrepancies 
Discuss errors with appropriate person and rectify as required 

Forms

Assessment Cover Sheet

ICTICT208 - Operate accounting applications
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

ICTICT208 - Operate accounting applications

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: