Assessor Resource

ICTPMG503
Prepare a project brief

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the skills and knowledge required to prepare a brief for realising a telecommunications project, including costing, vendor and technology choices, scheduling and resourcing.

It applies to individuals who may work under limited supervision and have responsibility to provide guidance or to delegate aspects of tasks to others.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements

Performance Criteria

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Plan project brief

1.1 Contact client to obtain project details and approved network plan

1.2 Assess current network conditions

1.3 Analyse site survey data and geographical information to initiate studies if required

1.4 Assess barriers to plan realisation

1.5 Analyse impact of relevant legislation, codes, regulations and standards on planning processes

2. Develop preliminary project brief

2.1 Develop project specifications, including new technology, according to client requirements

2.2 Draft sketch plan according to enterprise practice for area in question

2.3 Clarify project brief with client as required

2.4 Present final report with option for approval before proceeding with project brief

3. Assess tenders

3.1 Follow process for seeking quotes or issuing tenders for completion of project

3.2 Assess quotes or tenders against project criteria and any proposed variations

3.3 Examine detailed project costing estimates to ensure that budget parameters are attained

3.4 Assess competitive tenders with consideration to meet specified timeframes

3.5 Obtain tender approval from client

4. Monitor contract progress and completion

4.1 Monitor contract activity with progress against specifications

4.2 Establish and maintain regular liaison with project manager and site supervisor

4.3 Discuss contract problems or difficulties with project manager and contractor as required

4.4 Negotiate and implement contract variations

4.5 Prepare project completion advice in conjunction with project manager, installation manager and operational staff

4.6 Undertake quality audit of project and submit any recommendations for improvement according to enterprise procedures

4.7 Prepare final report on project outcomes and achievement

4.8 Present report to client and obtain sign off

Evidence of the ability to:

develop a project brief for a telecommunications project

analyse and document considerations in project specifications

apply legislative and environmental conditions to project brief development

appropriately assess tenders

monitor contract work to completion.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

describe the key aspects of common client telecommunications applications and related equipment

discuss the telecommunications workplace and industry environment, and how it affects project design

describe leasing versus purchase options

identify legislative and environmental impacts, including options for green information and communications technology (ICT) installations

identify and discuss the key features of network and transmission equipment

discuss a variety of network topologies, interface and interconnect solutions

describe the performance parameters and typical faults in equipment and related connection and transmission media, and various test equipment types

identify the key features of warranty information and contractor work guarantees.

Gather evidence to demonstrate consistent performance in conditions that are safe and replicate the workplace. Noise levels, production flow, interruptions and time variances must be typical of those experienced in the telecommunications – project management field of work and include access to:

sites on which projects may be conducted

relevant databases, legislative requirements and other site and project related documentation.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements

Performance Criteria

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Plan project brief

1.1 Contact client to obtain project details and approved network plan

1.2 Assess current network conditions

1.3 Analyse site survey data and geographical information to initiate studies if required

1.4 Assess barriers to plan realisation

1.5 Analyse impact of relevant legislation, codes, regulations and standards on planning processes

2. Develop preliminary project brief

2.1 Develop project specifications, including new technology, according to client requirements

2.2 Draft sketch plan according to enterprise practice for area in question

2.3 Clarify project brief with client as required

2.4 Present final report with option for approval before proceeding with project brief

3. Assess tenders

3.1 Follow process for seeking quotes or issuing tenders for completion of project

3.2 Assess quotes or tenders against project criteria and any proposed variations

3.3 Examine detailed project costing estimates to ensure that budget parameters are attained

3.4 Assess competitive tenders with consideration to meet specified timeframes

3.5 Obtain tender approval from client

4. Monitor contract progress and completion

4.1 Monitor contract activity with progress against specifications

4.2 Establish and maintain regular liaison with project manager and site supervisor

4.3 Discuss contract problems or difficulties with project manager and contractor as required

4.4 Negotiate and implement contract variations

4.5 Prepare project completion advice in conjunction with project manager, installation manager and operational staff

4.6 Undertake quality audit of project and submit any recommendations for improvement according to enterprise procedures

4.7 Prepare final report on project outcomes and achievement

4.8 Present report to client and obtain sign off

Evidence of the ability to:

develop a project brief for a telecommunications project

analyse and document considerations in project specifications

apply legislative and environmental conditions to project brief development

appropriately assess tenders

monitor contract work to completion.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

To complete the unit requirements safely and effectively, the individual must:

describe the key aspects of common client telecommunications applications and related equipment

discuss the telecommunications workplace and industry environment, and how it affects project design

describe leasing versus purchase options

identify legislative and environmental impacts, including options for green information and communications technology (ICT) installations

identify and discuss the key features of network and transmission equipment

discuss a variety of network topologies, interface and interconnect solutions

describe the performance parameters and typical faults in equipment and related connection and transmission media, and various test equipment types

identify the key features of warranty information and contractor work guarantees.

Gather evidence to demonstrate consistent performance in conditions that are safe and replicate the workplace. Noise levels, production flow, interruptions and time variances must be typical of those experienced in the telecommunications – project management field of work and include access to:

sites on which projects may be conducted

relevant databases, legislative requirements and other site and project related documentation.

Assessors of this unit must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Contact client to obtain project details and approved network plan 
Assess current network conditions 
Analyse site survey data and geographical information to initiate studies if required 
Assess barriers to plan realisation 
Analyse impact of relevant legislation, codes, regulations and standards on planning processes 
Develop project specifications, including new technology, according to client requirements 
Draft sketch plan according to enterprise practice for area in question 
Clarify project brief with client as required 
Present final report with option for approval before proceeding with project brief 
Follow process for seeking quotes or issuing tenders for completion of project 
Assess quotes or tenders against project criteria and any proposed variations 
Examine detailed project costing estimates to ensure that budget parameters are attained 
Assess competitive tenders with consideration to meet specified timeframes 
Obtain tender approval from client 
Monitor contract activity with progress against specifications 
Establish and maintain regular liaison with project manager and site supervisor 
Discuss contract problems or difficulties with project manager and contractor as required 
Negotiate and implement contract variations 
Prepare project completion advice in conjunction with project manager, installation manager and operational staff 
Undertake quality audit of project and submit any recommendations for improvement according to enterprise procedures 
Prepare final report on project outcomes and achievement 
Present report to client and obtain sign off 

Forms

Assessment Cover Sheet

ICTPMG503 - Prepare a project brief
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

ICTPMG503 - Prepare a project brief

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: