Assessor Resource

LGACOM402A
Arrange contracts

Assessment tool

Version 1.0
Issue Date: April 2024


This unit supports the attainment of skills and knowledge required for competent workplace performance in councils of all sizes. Knowledge of the legislation and regulations within which councils must operate is essential. The unique nature of councils, as a tier of government directed by elected members and reflecting the needs of local communities, must be appropriately reflected.

This unit covers receiving and evaluating tenders, preparing recommendations and notifying tenderers of the outcome.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Prerequisite Unit/s

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated

Critical aspects of evidence to be considered

Provide an accurate evaluation report.

Identify the financial stability of the tenderer.

Identify the quality standards of the tenderer.

Ensure confidentiality of the tender process

Adhere to sustainable practices

Observe relevant environmental procedures

Context of assessment

On the job or in a simulated work environment.

Relationship to other units(prerequisite or co-requisite units)

Prerequisite units: nil.

Co-requisite units: nil.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor.

Evidence required for demonstration of consistent performance

Evidence will need to be gathered over time across a range of variables.

Resource implications

Access to a workplace or simulated case study that enables competency to be assessed and that provides such resources as:

relevant council policy and procedure documentation

relevant Australian and industry standards

a range of tender examples.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

report writing

oral presentation skills and interview techniques

applying criteria

verifying claims

investigating.

Required Knowledge

relevant council policies and procedures

quality assurance methods

relevant Australian and industry standards

statutory and council tender requirements

contractual processes

statutory council requirements

tendering codes of practice

evaluation methods.

Strategies, policies and procedures on sustainable practice

Hidden text

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Comparative statement may include:

matrix

data

criteria

compliance

score.

Council procedures may include:

code of conduct

probity guidelines

anti-corruption policies

equal employment opportunity

OHS

risk management

resource management/sustainable practice

environmental awareness

storage and disposal of documentation

security of tenders.

Formalisation may include:

contract signing procedure

preliminary deposits.

Service requirements may include:

life-cycle costing

financial stability

capacity

sustainability

employment and industrial relations history

quality assurance

OHS records.

Presentations may include:

meetings

site visits

project inspections

interviews.

Hidden text

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Tenders are received in accordance with council procedures. 
Record of applications is maintained. 
A comparative statement of tenders highlighting key factors is prepared. 
Bids are compared and assessed. 
The bid or shortlist of bids that meets service requirements is identified. 
Tender presentations are organised and attended to assist in the selection process, where required. 
Quality accreditation, previous project records, employment practices and occupational health and safety (OHS) records are verified. 
An accurate report with clear recommendations is prepared for council to enable informed decision making to occur. 
A letter of acceptance is sent to successful tenderer outlining accurate details and conditions. 
Contract documentation is completed in accordance with standards and council procedures. 
Unsuccessful tenderers are informed of outcome according to council procedures. 
Quality of contract documentation is evaluated in the light of tenders received. 

Forms

Assessment Cover Sheet

LGACOM402A - Arrange contracts
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

LGACOM402A - Arrange contracts

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: