Assessor Resource

LGACOMP025A
Manage a local government project

Assessment tool

Version 1.0
Issue Date: April 2024


This unit supports the attainment of skills and knowledge required for competent workplace performance in councils of all sizes. Knowledge of the legislation and regulations within which councils must operate is essential. The unique nature of councils, as a tier of government directed by elected members and reflecting the needs of local communities, must be appropriately reflected.

This unit covers managing a project and includes project planning, resourcing, implementation and evaluation. The unit is suitable for those working in local government who undertake projects and other local government initiatives within the community and the wider business context.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.

Critical aspects of evidence to be considered

The demonstrated ability to:

analyse a need and develop a concept plan that clarifies the aim, purpose, product and outcome of the project

develop qualitative and quantitative measurements for a project, giving consideration to cost, contingencies and resource requirements and availability

match project parameters with resources to ensure the project proceeds in an organised and timely manner, keeping all stakeholders informed of progress and outcomes

prepare evaluation reports that clearly analyse and document the level of performance achieved and problems encountered in meeting the stakeholder needs and service standards

provide recommendations to assist in continuous improvement

Context of assessment

Competency is demonstrated by performance of all stated criteria, with particular attention to the critical aspects of evidence and the knowledge and skills elaborated in the Evidence Guide, and within the scope of the Range Statement.

Assessment must take account of the endorsed Assessment Guidelines in the Local Government Training Package.

Assessment of Performance requirements in this unit should be undertaken in an actual workplace or simulated environment.

Assessment should reinforce the integration of the key competencies for the particular AQF level. Refer to the Key Competency Levels at the end of this unit.

Relationship to other units(prerequisite or co-requisite units)

To enable holistic assessment, this unit may be assessed with other units that form part of the job role.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor

Evidence required for demonstration of consistent performance

Evidence should be collected over a set period of time that is sufficient to include dealings with an appropriate range and variety of formal and informal situations involving different types of projects.

Resource implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

project planning and management

people management

working as part of a team

adapting to new situations and contingencies

proactive thinking and initiative

financial and resource management

research and evaluation

business negotiation

verbal and written communication

planning and scheduling of monitoring activities

computer skills

time management

project evaluation

quality assurance practices

analytical

cost estimation

presentation

evaluation techniques

Required Knowledge

project management principles

range of methodologies, techniques and tools available to project managers

business and strategic planning

quality management principles

organisational and legislative requirements

resource management/efficiencies

organisational policies and guidelines

strategies, policies and procedures on sustainable practice

planning and control processes

project review procedures

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Projects may:

include events and campaigns of social, cultural, economic and political significance

relate to employment creation, health, housing and legal advocacy initiatives

address the interests of either individual clients, groups or communities

include capital works

Project plans may include:

financial management

risk management

project implementation

human resources management

intellectual property

milestones

performance indicators

evaluation criteria

Key stakeholders may include:

industry

government departments, agencies and other councils

general public

relevant interest groups

functional areas

management

community groups

Options to manage risks may include:

acceptance

avoidance

minimisation

Project objectives may be determined by:

the requirements of the stakeholders

the requirements of the particular program, such as social justice or community development

end users

management

Financial management guidelines and processes may include:

approval processes

financial authorisations and delegations

invoice guidelines

communication and reporting

Cost control processes may include:

approval processes

financial authorisations and delegations

invoice guidelines

communication and reporting

Communication processes may include:

written or verbal progress reports

meetings

focus groups

email

Finalisation plans, guidelines and activities may include:

promotion and dissemination of results

community sign off

intellectual property management

final audit and reconciliation

settling of financial liabilities

Evaluation reports may include review against:

aims and purpose

budget

quality of outcome

risk management

meeting of deadlines

legal and regulatory requirements

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Project objectives, including consultation strategies with community, are clearly defined in the project plan in accordance with organisational policies and relevant legislation. 
Project plan is developed, incorporating outcomes of stakeholder consultation. 
Potential and actual risks and options to manage risks are investigated and clearly recorded in the project plan. 
Contingencies are considered and planned for. 
Human resources, equipment and material requirements for individual tasks are determined. 
Potential sources of resource and equipment supply are evaluated against project objectives. 
Management endorsements regarding resources and equipment are obtained where necessary. 
Where required, ongoing development and training for project team members and self, are identified, planned for and implemented to achieve project objectives. 
Resource and equipment access strategies and management plans are developed and agreed according to organisation's guidelines. 
Mechanisms are implemented to measure, record and report progress of activities in relation to the agreed schedule and plans. 
Contingencies are managed to ensure project meets specifications. 
Quality assurance processes are implemented based on the project plan. 
Progress is reviewed throughout the project life cycle, with any agreed changes implemented to ensure consistency with project scope, objectives and constraints . 
Financial management guidelines and processes are implemented to monitor actual expenditure and to control costs. 
Individual performance, including self-evaluation, is measured against criteria and actions are initiated to overcome shortcomings in performance. 
Agreed communication processes with stakeholders are implemented and maintained to ensure effective communication throughout the project life cycle. 
Stakeholder relationships are maintained to ensure clarity of understanding of objectives and to identify any potential conflict throughout the project life cycle. 
Finalisation plans, guidelines and activities are implemented to ensure final outcomes meet original project objectives. 
Evaluation reports are prepared that clearly analyse performance and outcomes against objectives. 
Stakeholders are canvassed to determine their level of satisfaction. 
Evaluation information collected is used for ongoing development and implementation and to improve relevant policy and practice. 

Forms

Assessment Cover Sheet

LGACOMP025A - Manage a local government project
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

LGACOMP025A - Manage a local government project

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: