Assessor Resource

LGAGOVA401B
Administer the electoral roll

Assessment tool

Version 1.0
Issue Date: April 2024


This unit supports the attainment of skills and knowledge required for competent workplace performance in councils of all sizes. Knowledge of the legislation and regulations within which councils must operate is essential. The unique nature of councils, as a tier of government directed by elected members and reflecting the needs of local communities, must be appropriately reflected.

This unit covers developing and distributing an electoral roll of eligible voters. It is appropriate for council staff responsible for ensuring the electoral roll is compiled and administered in accordance with council and legislative requirements.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated

Critical aspects of evidence to be considered

The demonstrated ability to:

compile an accurate electoral roll in accordance with statutory and council requirements

coordinate the production and distribution of the electoral roll

Context of assessment

Competency is demonstrated by performance of all stated criteria applicable to the workplace environment, within the scope of the Range Statement, with particular attention to critical aspects of evidence and the knowledge and skills elaborated in the Evidence Guide.

Assessment must take account of the endorsed Assessment Guidelines in the Local Government Training Package.

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment.

Assessment should reinforce the integration of the key competencies for the particular AQF level. Refer to the key competency levels at the end of this unit.

Relationship to other units(prerequisite or co-requisite units)

To enable holistic assessment this unit may be assessed with other units that form part of the job role.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor

Evidence required for demonstration of consistent performance

Evidence should be collected over a set period of time that is sufficient to include dealings with an appropriate range and variety of situations.

Resource implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace including access to a workplace or simulated case study that encompasses resources such as:

legislation governing local government elections

relevant council policy and procedures manuals

computers and relevant software

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

database management

word processing

accuracy checking procedures

adapting spoken and written language to meet customer needs

selecting and applying relevant parts of legislation

Required Knowledge

relevant sections of local government legislation

various categories of ownership: sole owner, joint owner and body corporate

council policy relating to ethical practice in distributing information

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Classes of eligible voters with relevant entitlements may include:

company and group nominees

rate payers who are not Australian citizens

Legislative requirements may include:

state

local government

electoral

Methods for updating information may include:

electronic database

Interested parties may include:

public

electoral officers

councillors

political parties

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Eligible voters are identified from state and federal electoral rolls. 
Advice is provided to the public that the electoral roll is being compiled. 
Classes of eligible voters with relevant entitlements are identified within council and legislative requirements. 
Opportunities are provided for enrolment of eligible voters on a regular basis. 
Methods are implemented to update electoral roll information in accordance with statutory and council requirements. 
The public is invited to inspect the roll to confirm that details of eligible voters are accurate. 
Distribution requirements are identified. 
Style and media used for electoral roll reproduction are determined in line with council requirements. 
Copies of electoral roll produced are distributed to interested parties. 
Eligible voters are identified from state and federal electoral rolls. 
Advice is provided to the public that the electoral roll is being compiled. 
Classes of eligible voters with relevant entitlements are identified within council and legislative requirements. 
Opportunities are provided for enrolment of eligible voters on a regular basis. 
Methods are implemented to update electoral roll information in accordance with statutory and council requirements. 
The public is invited to inspect the roll to confirm that details of eligible voters are accurate. 
Distribution requirements are identified. 
Style and media used for electoral roll reproduction are determined in line with council requirements. 
Copies of electoral roll produced are distributed to interested parties. 

Forms

Assessment Cover Sheet

LGAGOVA401B - Administer the electoral roll
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

LGAGOVA401B - Administer the electoral roll

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: