Assessor Resource

LGAGOVA410B
Monitor council procedures to ensure compliance with relevant legislation

Assessment tool

Version 1.0
Issue Date: April 2024


This unit supports the attainment of skills and knowledge required for competent workplace performance in councils of all sizes. Knowledge of the legislation and regulations within which councils must operate is essential. The unique nature of councils, as a tier of government directed by elected members and reflecting the needs of local communities, must be appropriately reflected.

This unit covers the monitoring of council compliance procedures to ensure that they are in line with legislative requirements and based on up-to-date information. The need for staff to be informed of council procedures and be kept up to date at all times with changes to legislation that impact on their roles is recognised. This unit is appropriate for staff at the supervisor or team leader level.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.

Critical aspects of evidence to be considered

This unit requires the demonstrated ability to monitor council procedures for compliance with relevant legislation. This includes:

determining and implementing strategies for ensuring staff members have current information

identifying procedures to be reviewed for compliance

updating procedures as necessary

determining breaches and rectifying causes of breaches

Context of assessment

Assessment of performance requirements in this unit should be undertaken within the context of the local government framework. Competency is demonstrated by performance of all stated criteria, including the Range of Variables applicable to the workplace environment.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor

Evidence required for demonstration of consistent performance

Evidence should be gathered over a period of time in a range of actual or simulated management environments.

Resource implications

Access to a workplace or simulated case study that enables access to council meetings and other relevant resources where council procedures are discussed or developed.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit.

Required Skills

interpretation of the impact of legislative changes on council procedures

maintenance of internal communication channels

analytical skills in order to read and critically interpret structurally intricate information

clear and comprehensive reporting of analysis of information

Required Knowledge

council procedures for compliance

relevant legislation

council's internal communication channels

local government structure

staff roles and responsibilities

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Legislation may relate to:

federal

state

local government by-laws

employment

occupational health and safety

environmental and sustainability

privacy and confidentiality

Sources of information may include:

Australian government publishing service

state or territory parliaments

managers and internal staff in specialist areas

other external agencies and departments

internal or external committees

advisory groups or associations

Procedures may include:

operating procedures

policy implementation

Causes of breaches may be the result of:

inadequate training of staff

failed communication to relevant staff of procedural changes

use of outdated stationery or documentation

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Council procedures are documented in line with legislative requirements. 
Council procedures are updated to reflect changes in legislation as necessary. 
Sources of information on relevant legislation are identified and accessed. 
Strategies are established to ensure dissemination of information on legislation to relevant staff. 
Knowledge of legislation that is significant to local government is always up to date. 
Procedures are regularly examined to ensure ongoing compliance with relevant legislation. 
Required changes to procedures are identified and actioned accordingly. 
Changes to procedures are approved, documented and communicated to relevant personnel. 
Audits or random checks are conducted to determine the extent to which procedures are implemented in accordance with legislative requirements. 
Breaches in compliance are noted and addressed immediately. 
Causes of any breaches in compliance are identified and addressed immediately. 
Council procedures are documented in line with legislative requirements. 
Council procedures are updated to reflect changes in legislation as necessary. 
Sources of information on relevant legislation are identified and accessed. 
Strategies are established to ensure dissemination of information on legislation to relevant staff. 
Knowledge of legislation that is significant to local government is always up to date. 
Procedures are regularly examined to ensure ongoing compliance with relevant legislation. 
Required changes to procedures are identified and actioned accordingly. 
Changes to procedures are approved, documented and communicated to relevant personnel. 
Audits or random checks are conducted to determine the extent to which procedures are implemented in accordance with legislative requirements. 
Breaches in compliance are noted and addressed immediately. 
Causes of any breaches in compliance are identified and addressed immediately. 

Forms

Assessment Cover Sheet

LGAGOVA410B - Monitor council procedures to ensure compliance with relevant legislation
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

LGAGOVA410B - Monitor council procedures to ensure compliance with relevant legislation

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: