Assessor Resource

LGAGOVA506B
Conduct council elections

Assessment tool

Version 1.0
Issue Date: April 2024


This unit supports the attainment of skills and knowledge required for competent workplace performance in councils of all sizes. Knowledge of the legislation and regulations within which councils must operate is essential. The unique nature of councils, as a tier of government directed by elected members and reflecting the needs of local communities, must be appropriately reflected.

This unit covers conducting council elections, including the counting of voting papers and the declaration of results. It is appropriate for council staff directly involved in the conduct of council elections.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Overview of assessment requirements

A person who demonstrates competency in this unit will be able to perform the outcomes described in the Elements to the required performance level detailed in the Performance Criteria. The knowledge and skill requirements described in the Range Statement must also be demonstrated. For example, knowledge of the legislative framework and safe work practices that underpin the performance of the unit are also required to be demonstrated.

Critical aspects of evidence to be considered

The demonstrated ability to:

prepare nominations forms and candidates for elections

plan and acquire resources for election day

monitor and adjust performance on election day

process votes and respond appropriately to formally disputed returns

declare correctly and notify results.

Context of assessment

Competency is demonstrated by performance of all stated criteria, with particular attention to the critical aspects and the knowledge and skills elaborated in the Evidence Guide, and within the scope of the Range Statement.

Assessment must take account of the endorsed Assessment Guidelines in the Local Government Training Package.

Assessment of performance requirements in this unit should be undertaken in an actual workplace or simulated environment.

Assessment should reinforce the integration of the key competencies for the particular AQF level. Refer to the key competency levels at the end of this unit.

Relationship to other units(prerequisite or co-requisite units)

To enable holistic assessment this unit may be assessed with other units that form part of the job role.

Method of assessment

The following assessment methods are suggested:

observation of the learner performing a range of workplace tasks over sufficient time to demonstrate handling of a range of contingencies

written and/or oral questioning to assess knowledge and understanding

completion of workplace documentation

third-party reports from experienced practitioners

completion of self-paced learning materials including personal reflection and feedback from trainer, coach or supervisor.

Evidence required for demonstration of consistent performance

Evidence should be collected over a set period of time that is sufficient to include dealings with an appropriate range and variety of situations.

Resource implications

The learner and trainer should have access to appropriate documentation and resources normally used in the workplace.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This describes the essential skills and knowledge and their level, required for this unit

Required Skills

adapting language to suit the purpose and audience

working under pressure

oral presentation

maintaining a safe workplace and environment

accessing and using feedback

preparing recommendations

accessing and using established systems and processes

coaching and mentoring to provide support to colleagues

Required Knowledge

council electoral procedures

planning, acquiring and using resources

monitoring and adjusting operational performance

reporting performance

statutory requirements relating to elections

procedures for declaration of candidates

procedures for notification of electoral result

confidentiality procedures

court procedures

The Range Statement relates to the Unit of Competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the Performance Criteria is detailed below.

Advice to candidates may include:

legal requirements

how to vote cards

media campaigning

behaviour and actions on polling day

Resource information may include:

number of voters

number of wards

electoral rolls

polling clerks

polling booth locations

voting cards

manuals

ballot boxes

Performance systems and processes may include:

staff instructions and positions

electoral roll

voting compartments

spoilt or discarded ballot papers

voter information report

assistance to voters

guidelines for polling officials

communicating with people with disabilities

unrolled and declaration votes

postal ballot papers

counting of ballot papers

security of voting and other materials

Voting papers may be counted:

manually

electronically

Responding to formally disputed returns:

could involve presenting in court

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Nomination forms are produced and distributed within required time frames. 
Nomination forms are received and processed. 
Candidates are advised of the electoral process and relevant statutory requirements. 
Candidates how to vote cards are processed in accordance with statutory requirements. 
Resource information for use in election day plans is collected, analysed and organised, in consultation with colleagues and management. 
Key performance indicators are developed within the election day plan. 
Contingency plans are prepared in the event that the initial plan needs to be varied. 
Poll clerks are recruited and inducted. 
Physical resources and services are acquired in accordance with council's practices and procedures. 
Performance systems and processes are monitored to assess progress in achieving service targets. 
Unsatisfactory performance is identified and prompt action is taken to rectify the situation. 
Mentoring and coaching are provided to support use of resources by individuals and teams to the required standard. 
Recommendations for variation to the election day plan are negotiated and approved. 
Input data is checked and verified. 
Voting papers are counted in accordance with statutory requirements. 
Provisionally elected candidates are declared. 
Formally disputed returns are responded to according to statutory requirements. 
Electoral materials are stored and disposed of according to statutory requirements. 
Report is prepared on the outcomes of the election. 
The successful candidates are declared. 
Council, other candidates and the public are notified of the election results according to legal requirements and council procedures. 
Nomination forms are produced and distributed within required time frames. 
Nomination forms are received and processed. 
Candidates are advised of the electoral process and relevant statutory requirements. 
Candidates how to vote cards are processed in accordance with statutory requirements. 
Resource information for use in election day plans is collected, analysed and organised, in consultation with colleagues and management. 
Key performance indicators are developed within the election day plan. 
Contingency plans are prepared in the event that the initial plan needs to be varied. 
Poll clerks are recruited and inducted. 
Physical resources and services are acquired in accordance with council's practices and procedures. 
Performance systems and processes are monitored to assess progress in achieving service targets. 
Unsatisfactory performance is identified and prompt action is taken to rectify the situation. 
Mentoring and coaching are provided to support use of resources by individuals and teams to the required standard. 
Recommendations for variation to the election day plan are negotiated and approved. 
Input data is checked and verified. 
Voting papers are counted in accordance with statutory requirements. 
Provisionally elected candidates are declared. 
Formally disputed returns are responded to according to statutory requirements. 
Electoral materials are stored and disposed of according to statutory requirements. 
Report is prepared on the outcomes of the election. 
The successful candidates are declared. 
Council, other candidates and the public are notified of the election results according to legal requirements and council procedures. 

Forms

Assessment Cover Sheet

LGAGOVA506B - Conduct council elections
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessor name:

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Assessment Record Sheet

LGAGOVA506B - Conduct council elections

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

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Date:

Student signature:

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