Assessor Resource

MSMPER400
Coordinate permit process

Assessment tool

Version 1.0
Issue Date: March 2024


This unit of competency covers the skills and knowledge required for the issuing and auditing of any and all permits across multiple plant areas or an entire site. It covers both the issuing of permits directly and also the coordination of permits issued by others. It focuses on potential conflicts between work being undertaken as well as checking that the permit system is being used correctly.

This unit of competency requires the application of detailed operational and process knowledge which is applied to coordinating permits, overseeing plant preparations and testing for permit work.

This competency is typically performed by a senior process technician. This may be a routine job, a role in part of a job or a temporary role in a shut down or similar.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1

Assess planned work for conflicts

1.1

Identify all work planned for a time period

1.2

Determine the scope and health safety and environment (HSE) impacts of each planned job

1.3

Confirm hazard analysis and controls for each planned job

1.4

Compare hazard profiles for each planned job

1.5

Identify conflicts between planned jobs

1.6

Negotiate a solution between conflicts

1.7

Communicate results of negotiations to relevant stakeholders

2

Issue required permits

2.1

List those jobs which will be allowed to proceed in the time period

2.2

Confirm hazard controls required for these jobs

2.3

Identify jobs which have impacts across plant areas

2.4

Ensure controls and communications are adequate

2.5

Issue/cause to be issued required permits

2.6

Report as required by procedures

3

Audit live permits

3.1

Audit plant preparations.

3.2

Audit permit issuing process

3.3

Check appropriate controls have been specified

3.4

Audit handover/sign-on process

3.5

Audit work in progress for conformance to permit conditions

3.6

Audit work completion and hand back/close out process

3.7

Audit deisolation and return to work preparations

3.8

Take immediate and appropriate action on any problems found

3.9

Report on audit as required by procedures

4

Audit past permits

4.1

Obtain relevant paper work

4.2

Check for conformance to procedures

4.3

Check for appropriateness of specified hazard controls

4.4

Identify any non-conformance

4.5

Identify systemic non-conformances

4.6

Take any immediate action which is appropriate

4.7

Report on audit as required by procedures

5

Analyse audit findings

5.1

Identify improvements to the permit system

5.2

Identify improvements to the implementation of the permit system

5.3

Suggest improvements to the permit system as appropriate

5.4

Suggest improvements to hazard analysis processes

5.5

Suggest improvements to the plant preparation/return to operations processes

5.6

Suggest improvements to hazard controls

5.7

Suggest training required as appropriate

Evidence required to demonstrate competence in this unit must be relevant to and satisfy the requirements of the elements and performance criteria and demonstrate the ability to:

prepare and issue at least one (1) permit from three (3) different permit types

analyse and resolve two (2) or more jobs with the potential to have conflict

prepare at least one (1) audit report on live permits and one (1) on past permits, including the analysis of the audit findings

analyse all current and proposed work to determine hazard controls and permit requirements

coordinate the issue of permits for planned jobs

ensure that issued permits specify appropriate conditions

plan and undertake audits of live and past permits

analyse audit results and identify improvements

identify non-conformances and take appropriate action

communicate effectively with team/work group and other personnel.

Evidence must be provided that demonstrates knowledge of:

organisation work control system procedures

the operations of the plant and each major unit in it

hazards that may arise in plant materials, processes and process conditions, including:

their possible causes

potential consequences

appropriate risk controls

hierarchy of control

plant preparation and isolation procedures

auditing principles.

The unit should be assessed holistically and the judgement of competence based on a holistic assessment of the evidence.

The collection of performance evidence:

should provide evidence of the ability to perform over the range of situations which might be expected to be encountered, including typical disruptions to normal, smooth work conditions

may use industry-based simulation particularly where safety, lack of opportunity or significant cost is an issue.

Off-the-job assessment must sufficiently reflect realistic operational workplace conditions that cover all aspects of workplace performance, including environment, task skills, task management skills, contingency management skills and job role environment skills.

Assessment in a simulated environment should use evidence collected from one or more of:

walk-throughs

demonstration of skills

industry based case studies/scenarios

‘what ifs’.

Knowledge evidence may be collected concurrently with performance evidence (provided a record is kept) or through an independent process, such as workbooks, written assessments or interviews (provided a record is kept).

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Conditions for assessment must include access to all tools, equipment, materials and documentation required, including relevant workplace procedures, product and manufacturing specifications associated with this unit.

The regulatory framework will be reflected in workplace policies and procedures and is not required to be independently assessed.

Foundation skills are integral to competent performance of the unit and should not be assessed separately.

As a minimum, assessors must satisfy the Standards for Registered Training Organisations 2015 assessor requirements.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1

Assess planned work for conflicts

1.1

Identify all work planned for a time period

1.2

Determine the scope and health safety and environment (HSE) impacts of each planned job

1.3

Confirm hazard analysis and controls for each planned job

1.4

Compare hazard profiles for each planned job

1.5

Identify conflicts between planned jobs

1.6

Negotiate a solution between conflicts

1.7

Communicate results of negotiations to relevant stakeholders

2

Issue required permits

2.1

List those jobs which will be allowed to proceed in the time period

2.2

Confirm hazard controls required for these jobs

2.3

Identify jobs which have impacts across plant areas

2.4

Ensure controls and communications are adequate

2.5

Issue/cause to be issued required permits

2.6

Report as required by procedures

3

Audit live permits

3.1

Audit plant preparations.

3.2

Audit permit issuing process

3.3

Check appropriate controls have been specified

3.4

Audit handover/sign-on process

3.5

Audit work in progress for conformance to permit conditions

3.6

Audit work completion and hand back/close out process

3.7

Audit deisolation and return to work preparations

3.8

Take immediate and appropriate action on any problems found

3.9

Report on audit as required by procedures

4

Audit past permits

4.1

Obtain relevant paper work

4.2

Check for conformance to procedures

4.3

Check for appropriateness of specified hazard controls

4.4

Identify any non-conformance

4.5

Identify systemic non-conformances

4.6

Take any immediate action which is appropriate

4.7

Report on audit as required by procedures

5

Analyse audit findings

5.1

Identify improvements to the permit system

5.2

Identify improvements to the implementation of the permit system

5.3

Suggest improvements to the permit system as appropriate

5.4

Suggest improvements to hazard analysis processes

5.5

Suggest improvements to the plant preparation/return to operations processes

5.6

Suggest improvements to hazard controls

5.7

Suggest training required as appropriate

This field allows for different work environments and conditions that may affect performance. Essential operating conditions that may be present (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) are included.

Regulatory framework

The latest version of all legislation, regulations, industry codes of practice and Australian/international standards, or the version specified by the local regulatory authority, must be used, and include one or more of the following:

legislative requirements, including work health and safety (WHS)

industry codes of practice and guidelines

environmental regulations and guidelines

Australian and other standards

licence and certification requirements

Dangerous Goods regulations

Hazardous substances regulations

Hazardous Substances Information System

AS 2865 2009 Confined spaces

AS 1674 Set-2007, Safety in welding and allied processes (covers all hot work)

AS 4024.1-2014 Series - Safety of machinery

AS/NZ 1715:2009 Selection use and maintenance of respiratory protective equipment

National Standard for Plant [NOHSC:1010 (1994)]

National exposure standards for atmospheric contaminants in the occupational environment [NOHSC:1003 (1995)]

All operations to which this unit applies are subject to stringent HSE requirements, which may be imposed through state/territory or federal legislation, and these must not be compromised at any time. Where there is an apparent conflict between performance criteria and HSE requirements, the HSE requirements take precedence.

Procedures

All operations must be performed in accordance with relevant procedures.

Procedures are written, verbal, visual, computer-based or in some other form, and include one or more of the following:

permit control system

emergency procedures

work instructions

standard operating procedures (SOPs)

safe work method statements (SWMS)

temporary instructions

any similar instructions provided for the smooth running of the plant

Work permits

Work permits include one or more of the following:

cold work

excavation

vehicle entry

minor repairs

working at heights

hot work

confined space

electrical

increased hazard

other relevant permits

The work permit system

The work permit system includes:

types of permits

legislative/regulatory/standards framework

roles and responsibilities of parties under the permit system

specifications for undertaking the work covered by a permit

alternative ways of conducting a job

Under a work permit system a 'competent person' is a person who has, through a combination of training, education or experience, acquired knowledge and skills enabling that person to correctly perform a specified task.

Work specifications

Work specifications include:

any requirements for testing of atmospheric conditions and ventilation

safety structures and control measures

communication

incident response

equipment which can and cannot be used

re-authorisation/reissue requirements

revalidation requirements

Safety structures and control measures

Safety structures and control measures include one or more of the following:

isolation

barriers

lockout/tag out signs and procedures

automatic plant shutdown buttons

cords/lanyards

alarms

barriers

guards

earth leakage devices

warning lights

Live permits

Live permits are permits that apply to work currently being done

Past permits

Past permits are permits that have been handed back/closed out

Audit permits

Auditing of permits requires one or more of the following:

selecting an individual permit and following it through

spot checking key aspects of permits

intensively checking one aspect of the process with all permits on issue

Evidence required to demonstrate competence in this unit must be relevant to and satisfy the requirements of the elements and performance criteria and demonstrate the ability to:

prepare and issue at least one (1) permit from three (3) different permit types

analyse and resolve two (2) or more jobs with the potential to have conflict

prepare at least one (1) audit report on live permits and one (1) on past permits, including the analysis of the audit findings

analyse all current and proposed work to determine hazard controls and permit requirements

coordinate the issue of permits for planned jobs

ensure that issued permits specify appropriate conditions

plan and undertake audits of live and past permits

analyse audit results and identify improvements

identify non-conformances and take appropriate action

communicate effectively with team/work group and other personnel.

Evidence must be provided that demonstrates knowledge of:

organisation work control system procedures

the operations of the plant and each major unit in it

hazards that may arise in plant materials, processes and process conditions, including:

their possible causes

potential consequences

appropriate risk controls

hierarchy of control

plant preparation and isolation procedures

auditing principles.

The unit should be assessed holistically and the judgement of competence based on a holistic assessment of the evidence.

The collection of performance evidence:

should provide evidence of the ability to perform over the range of situations which might be expected to be encountered, including typical disruptions to normal, smooth work conditions

may use industry-based simulation particularly where safety, lack of opportunity or significant cost is an issue.

Off-the-job assessment must sufficiently reflect realistic operational workplace conditions that cover all aspects of workplace performance, including environment, task skills, task management skills, contingency management skills and job role environment skills.

Assessment in a simulated environment should use evidence collected from one or more of:

walk-throughs

demonstration of skills

industry based case studies/scenarios

‘what ifs’.

Knowledge evidence may be collected concurrently with performance evidence (provided a record is kept) or through an independent process, such as workbooks, written assessments or interviews (provided a record is kept).

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Conditions for assessment must include access to all tools, equipment, materials and documentation required, including relevant workplace procedures, product and manufacturing specifications associated with this unit.

The regulatory framework will be reflected in workplace policies and procedures and is not required to be independently assessed.

Foundation skills are integral to competent performance of the unit and should not be assessed separately.

As a minimum, assessors must satisfy the Standards for Registered Training Organisations 2015 assessor requirements.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify all work planned for a time period 
Determine the scope and health safety and environment (HSE) impacts of each planned job 
Confirm hazard analysis and controls for each planned job 
Compare hazard profiles for each planned job 
Identify conflicts between planned jobs 
Negotiate a solution between conflicts 
Communicate results of negotiations to relevant stakeholders 

Forms

Assessment Cover Sheet

MSMPER400 - Coordinate permit process
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

MSMPER400 - Coordinate permit process

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: