Assessor Resource

PSPGEN082
Coordinate public affairs events and activities

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the skills required to coordinate public affairs events and activities. It includes planning and implementing events and activities, and evaluating implementation and outcomes.

This unit applies to those working in public affairs, managing relationships with the media.

The skills and knowledge described in this unit must be applied within the legislative, regulatory and policy environment in which they are carried out. Organisational policies and procedures must be consulted and adhered to.

Those undertaking this unit would work independently in consultation with others, performing complex tasks in a range of familiar contexts.

No licensing, legislative or certification requirements apply to unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Plan events and activities

1.1 Analyse broad public affairs objectives for the organisation to ensure that events and activities advance those objectives.

1.2 Determine the range and types of public affairs events or activities in line with broad public affairs objectives, and obtain approvals.

1.3 Determine objectives and target audience/s for each event and activity in line with organisational requirements.

1.4 Develop project plans to identify the requirements for all aspects of events and activities and to assign responsibilities.

1.5 Assess risks and likely contingencies and address their management in project plans.

1.6 Develop criteria and measures to monitor progress and evaluate achievement of objectives.

2. Implement events and activities

2.1 Obtain resources and implement plans.

2.2 Brief personnel to be involved and coordinate speeches as required.

2.3 Coordinate events and activities.

2.4 Handle contingencies in accordance with organisational risk management arrangements identified in the planning for events or activities.

3. Evaluate implementation and outcomes

3.1 Evaluate coordination and planning of individual events and activities, and document lessons learned to improve future planning.

3.2 Assess events and activities in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response.

3.3 Assess implementation in terms of achieving individual objectives and meeting criteria for each event or activity.

3.4 Assess the outcomes of events or activities in terms of achieving broad public affairs objectives for the organisation.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

applying legislation, regulations and policies relating to public affairs

planning and coordinating events/activities for different audiences

publicising events and activities to encourage public participation

preparing speeches

applying procedures relating to work health and safety and the environment and sustainability in the context of public affairs

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

public sector legislation including work health and safety and the environment, regulations, policies, procedures and guidelines in the context of public affairs

event planning and coordination

using the mass media

evaluation in the context of public affairs events and activities

This unit contains no specific industry-mandated assessment conditions. Guidance on suggested and recommended conditions and methods can be found in the Implementation Guide.

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element. Where bold italicised text is used, further information is detailed in the range of conditions section.

1. Plan events and activities

1.1 Analyse broad public affairs objectives for the organisation to ensure that events and activities advance those objectives.

1.2 Determine the range and types of public affairs events or activities in line with broad public affairs objectives, and obtain approvals.

1.3 Determine objectives and target audience/s for each event and activity in line with organisational requirements.

1.4 Develop project plans to identify the requirements for all aspects of events and activities and to assign responsibilities.

1.5 Assess risks and likely contingencies and address their management in project plans.

1.6 Develop criteria and measures to monitor progress and evaluate achievement of objectives.

2. Implement events and activities

2.1 Obtain resources and implement plans.

2.2 Brief personnel to be involved and coordinate speeches as required.

2.3 Coordinate events and activities.

2.4 Handle contingencies in accordance with organisational risk management arrangements identified in the planning for events or activities.

3. Evaluate implementation and outcomes

3.1 Evaluate coordination and planning of individual events and activities, and document lessons learned to improve future planning.

3.2 Assess events and activities in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response.

3.3 Assess implementation in terms of achieving individual objectives and meeting criteria for each event or activity.

3.4 Assess the outcomes of events or activities in terms of achieving broad public affairs objectives for the organisation.

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

applying legislation, regulations and policies relating to public affairs

planning and coordinating events/activities for different audiences

publicising events and activities to encourage public participation

preparing speeches

applying procedures relating to work health and safety and the environment and sustainability in the context of public affairs

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

public sector legislation including work health and safety and the environment, regulations, policies, procedures and guidelines in the context of public affairs

event planning and coordination

using the mass media

evaluation in the context of public affairs events and activities

This unit contains no specific industry-mandated assessment conditions. Guidance on suggested and recommended conditions and methods can be found in the Implementation Guide.

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Analyse broad public affairs objectives for the organisation to ensure that events and activities advance those objectives. 
Determine the range and types of public affairs events or activities in line with broad public affairs objectives, and obtain approvals. 
Determine objectives and target audience/s for each event and activity in line with organisational requirements. 
Develop project plans to identify the requirements for all aspects of events and activities and to assign responsibilities. 
Assess risks and likely contingencies and address their management in project plans. 
Develop criteria and measures to monitor progress and evaluate achievement of objectives. 
Obtain resources and implement plans. 
Brief personnel to be involved and coordinate speeches as required. 
Coordinate events and activities. 
Handle contingencies in accordance with organisational risk management arrangements identified in the planning for events or activities. 
Evaluate coordination and planning of individual events and activities, and document lessons learned to improve future planning. 
Assess events and activities in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response. 
Assess implementation in terms of achieving individual objectives and meeting criteria for each event or activity. 
Assess the outcomes of events or activities in terms of achieving broad public affairs objectives for the organisation. 
Analyse broad public affairs objectives for the organisation to ensure that events and activities advance those objectives. 
Determine the range and types of public affairs events or activities in line with broad public affairs objectives, and obtain approvals. 
Determine objectives and target audience/s for each event and activity in line with organisational requirements. 
Develop project plans to identify the requirements for all aspects of events and activities and to assign responsibilities. 
Assess risks and likely contingencies and address their management in project plans. 
Develop criteria and measures to monitor progress and evaluate achievement of objectives. 
Obtain resources and implement plans. 
Brief personnel to be involved and coordinate speeches as required. 
Coordinate events and activities. 
Handle contingencies in accordance with organisational risk management arrangements identified in the planning for events or activities. 
Evaluate coordination and planning of individual events and activities, and document lessons learned to improve future planning. 
Assess events and activities in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response. 
Assess implementation in terms of achieving individual objectives and meeting criteria for each event or activity. 
Assess the outcomes of events or activities in terms of achieving broad public affairs objectives for the organisation. 

Forms

Assessment Cover Sheet

PSPGEN082 - Coordinate public affairs events and activities
Assessment task 1: [title]

Student name:

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I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessment Record Sheet

PSPGEN082 - Coordinate public affairs events and activities

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

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Overall assessment result: Competent Not yet competent

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