Assessor Resource

PSPGOV305B
Access and use resources and financial systems

Assessment tool

Version 1.0
Issue Date: April 2024


Not applicable.

This unit covers the use of required resources and systems to achieve work objectives. It includes accessing and using resources, administering resource usage, operating financial systems relevant to job role and identifying and dealing with discrepancies.

In practice, accessing and using resources and financial systems may overlap with other generalist or specialist public sector work activities such as acting ethically, complying with legislation, working effectively, organising information, working with diversity, etc.

This is one of 5 units of competency in the Working in Government and Management Competency Fields that deal with resources. Related units are:

PSPGOV204B Access and use resources

PSPGOV403B Use resources to achieve work unit goals

PSPGOV503B Coordinate resource allocation and usage

PSPMNGT602B Manage resources

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of publication

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPETHC301B Uphold the values and principles of public service

PSPGOV301B Work effectively in the organisation

PSPGOV307B Organise workplace information

PSPGOV308B Work effectively with diversity

PSPGOV309A Address client needs

PSPGOV312A Use workplace communication strategies

PSPGOV313A Compose workplace documents

PSPGOV314A Contribute to conflict management

PSPLEGN301B Comply with legislation in the public sector

PSPOHS301A Contribute to workplace safety

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of Employability Skills as they relate to this unit

resources and financial systems accessed and used in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policy, procedures and protocols relating to accessing and using resources and financial systems

case studies and workplace scenarios to capture the range of situations likely to be encountered when accessing and using resources and financial systems

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment, or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when accessing and using resources and financial systems, including coping with difficulties, irregularities and breakdowns in routine

resources and financial systems accessed and used in a range of (3 or more) contexts (or occasions, over time).

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations.

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

demonstration

portfolios

projects

questioning

scenarios

simulation or role plays

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

recordkeeping

reading materials such as legislation and operational procedures related to resources and finances

completing and processing orders requiring both literacy and numeracy

securing information and resources

problem solving to identify and deal with discrepancies

consulting with team members and clients

responding to diversity, including gender and disability

using computer technology for recordkeeping and financial management

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

workplace resource policies, procedures and requirements, including occupational health and safety requirements

public sector legislation and operational procedures relating to accessing and using resources (including financial resources)

security requirements for resources, facilities, people and information

principles of fraud control in the public sector

principles of financial management and stock handling

occupational health and safety requirements

equal employment opportunity, equity and diversity principles

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Resources are specific to the organisation and may include:

information, knowledge or other intellectual resources

information from other organisations

finances

facilities

equipment

stock and supplies

Legislation, organisational policy and procedures may include:

State/Territory and Commonwealth legislation and regulations such as:

public sector management acts

financial management acts

privacy legislation

freedom of information

copyright

equal employment opportunity, anti-discrimination and harassment legislation

occupational health and safety legislation

consumer legislation

environment legislation

risk management guidelines

ethics and accountability standards

public sector standards

fraud control standards

government security standards

organisational policy, procedures and protocols.

Records may include:

financial statements

mail

file maintenance

stock list control

order forms

petty cash forms

electronic or hard copy

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Resources required to achieve outcomes in the work unit are identified through consultation with team members and are accessed in accordance with legislation and organisational procedures. 
Resources are used efficiently and effectively in accordance with legislation, organisational policy and procedures. 
Supplies and materials required to support the operation of the workgroup are accessed and maintained. 
Records of resource usage are maintained as required by the organisation/work unit. 
Orders are processed accurately in accordance with defined organisational procedures to meet client needs. 
Resources are replaced within budget limitations and are stored in accordance with organisational procedures and to reduce theft and fraudulent activity. 
Asset/resource registers are maintained in accordance with organisational procedures. 
Financial/accounting procedures relevant to job role are applied and reporting requirements are met. 
Audit and legislative requirements are met. 
Discrepancies or reduced resource levels are identified and action is taken in accordance with organisational policy and procedures. 
Faults, signs of wear and tear or missing resources are identified and reported in accordance with organisational procedures. 
Discrepancies in financial systems are checked and reported in accordance with organisational policy and procedures. 

Forms

Assessment Cover Sheet

PSPGOV305B - Access and use resources and financial systems
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

PSPGOV305B - Access and use resources and financial systems

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: