Assessor Resource

PSPGOV307B
Organise workplace information

Assessment tool

Version 1.0
Issue Date: March 2024


Not applicable.

This unit covers organisation of information in the workplace. It includes collecting and assessing information, organising and providing information.

In practice, organising workplace information may overlap with other generalist or specialist public sector work activities such as acting ethically, complying with legislation, working effectively, working with diversity, using resources, assisting with scientific technical support, undertaking basic procurement, calculating duty and other taxes, undertaking routine inspections and monitoring, searching land, investigating tenure and land use history, processing claims, etc.

This is one of 5 units of competency in the Working in Government and Management Competency Fields that deal with information/knowledge management. Related units are:

PSPGOV206B Handle workplace information

PSPGOV406B Gather and analyse information

PSPGOV504B Undertake research and analysis

PSPMNGT614A Facilitate knowledge management

This unit replaces and is equivalent to PSPGOV307A Organise workplace information

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.


Employability Skills

This unit contains employability skills.




Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package.

Units to be assessed together

Pre-requisite units that must be achieved prior to this unit:Nil

Co-requisite units that must be assessed with this unit:Nil

Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to:

PSPBORD305A Calculate taxes, fees and charges

PSPETHC301B Uphold the values and principles of public service

PSPGOV301B Work effectively in the organisation

PSPGOV305B Access and use resources and financial systems

PSPGOV306B Implement change

PSPGOV308B Work effectively with diversity

PSPGOV312A Use workplace communication strategies

PSPGOV313A Compose workplace documents

PSPIM301A Process claims

PSPLAND302A Investigate tenure and land use history

PSPLEGN301B Comply with legislation in the public sector

PSPOHS301A Contribute to workplace safety

PSPPROC302A Undertake basic procurement

PSPREG301A Undertake routine inspections and monitoring

PSPSCI301A Assist with scientific technical support

Overview of evidence requirements

In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms:

the knowledge requirements of this unit

the skill requirements of this unit

application of Employability Skills as they relate to this unit

organisation of workplace information in a range of (3 or more) contexts (or occasions, over time)

Resources required to carry out assessment

These resources include:

legislation, policy, procedures and protocols relating to information in the public sector

case studies and workplace scenarios to capture the range of situations likely to be encountered when organising workplace information

Where and how to assess evidence

Valid assessment of this unit requires:

a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when organising workplace information, including coping with difficulties, irregularities and breakdowns in routine

organisation of workplace information in a range of (3 or more) contexts (or occasions, over time).

Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as:

people with disabilities

people from culturally and linguistically diverse backgrounds

Aboriginal and Torres Strait Islander people

women

young people

older people

people in rural and remote locations.

Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of:

demonstration

observation

portfolios

projects

questioning

scenarios

simulation or role plays

authenticated evidence from the workplace and/or training courses

For consistency of assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the essential skills and knowledge and their level, required for this unit.

Skill requirements

Look for evidence that confirms skills in:

establishing and maintaining filing systems

applying computer technology to data storage, security, retrieval and presentation

applying information security requirements

undertaking basic statistical and numerical manipulation

problem solving and referring problems as required

communicating with colleagues and supervisors

responding to diversity, including gender and disability

applying public sector legislation such as occupational health and safety and environment in the context of organising workplace information

Knowledge requirements

Look for evidence that confirms knowledge and understanding of:

legislation, policies, procedures and guidelines relating to information handling in the public sector, such as confidentiality, privacy, security, freedom of information

public sector standards

organisational information handling and storage procedures

electronic and manual filing systems

databases and data storage systems

equal employment opportunity, equity and diversity principles

public sector legislation such as occupational health and safety and environment in the context of information management

The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here.

Information is:

specified by the work of the organisation and may include:

basic numerical and statistical data

legislative, organisation, and policy requirements

client data

registries and file records

library materials

financial records

mail

human resources records

asset details

meta-data

Storage of information may include:

systems which are internal and external to the organisation

manual and computer files

databases

information systems

records management systems

web sites

Legislation, policy and procedures may include:

Commonwealth and State/Territory legislation, standards and guidelines especially relating to privacy, confidentiality, freedom of information, security, fraud control, copyright, intellectual property

government policy

public sector code of ethics

Australian standards such as records management, knowledge management, risk management

the organisation's policies and practices

organisational code of conduct

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Information is gathered and recorded within specified timeframes and according to organisational procedures. 
Information gathered is checked for accuracy and to ensure it meets relevant work requirements. 
Confidentiality and privacy procedures are followed. 
Information and materials are organised and stored within established procedures. 
Information is organised for easy access by relevant staff. 
Records maintenance is completed in a manner that is accurate, up-to-date and in a format acceptable to the organisation. 
Security procedures are followed for information storage and retrieval. 
Incoming information and materials within the area of responsibility are sorted and distributed to relevant staff in accordance with legislation, policy and procedures. 
Information is communicated to relevant staff clearly and within appropriate timeframes. 
Information is used to develop options for consideration and action as required. 

Forms

Assessment Cover Sheet

PSPGOV307B - Organise workplace information
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

PSPGOV307B - Organise workplace information

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: