- PSPPA502A - Coordinate public affairs events and activities
Assessor Resource
PSPPA502A
Coordinate public affairs events and activities
Assessment tool
Version 1.0
Issue Date: April 2024
Not applicable.
This unit covers coordination of public affairs events and activities. It includes planning and implementing events and activities, and evaluating implementation and outcomes.
In practice, coordinating public affairs events and activities may overlap with other generalist or specialist public sector work activities such as acting ethically, complying with legislation, developing client service, providing leadership, coordinating resources, using complex communication, undertaking negotiations, etc.
This is a new unit of competency, added to the Public Affairs Competency field of the Training Package in 2004.
You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)
Prerequisites
Not applicable.
Employability Skills
This unit contains employability skills.
Evidence Required
List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
The Evidence Guide specifies the evidence required to demonstrate achievement in the unit of competency as a whole. It must be read in conjunction with the Unit descriptor, Performance Criteria, the Range Statement and the Assessment Guidelines for the Public Sector Training Package. | |
Units to be assessed together | Pre-requisite units that must be achieved prior to this unit:Nil Co-requisite units that must be assessed with this unit:Nil Co-assessed units that may be assessed with this unit to increase the efficiency and realism of the assessment process include, but are not limited to: PSPETHC501B Promote the values and ethos of public service PSPGOV502B Develop client services PSPGOV504B Undertake research and analysis PSPGOV505A Promote diversity PSPGOV511A Provide leadership PSPGOV515A Develop and use political nous PSPLEGN501B Promote compliance with legislation in the public sector PSPPM501B Design complex projects PSPPM502B Manage complex projects |
Overview of evidence requirements | In addition to integrated demonstration of the elements and their related performance criteria, look for evidence that confirms: the knowledge requirements of this unit the skill requirements of this unit application of the Employability Skills as they relate to this unit (see Employability Summaries in Qualifications Framework) coordination of public affairs events and activities in a range of (3 or more) contexts (or occasions, over time) |
Resources required to carry out assessment | These resources include: legislation, policy, procedures and protocols relating to public affairs organisational objectives relating to public affairs organisational material relating to mission and operations case studies and workplace scenarios to capture the range of situations likely to be encountered when coordinating public affairs events and activities |
Where and how to assess evidence | Valid assessment of this unit requires: a workplace environment or one that closely resembles normal work practice and replicates the range of conditions likely to be encountered when coordinating public affairs events and activities, including coping with difficulties, irregularities and breakdowns in routine coordination of public affairs events and activities in a range of (3 or more) contexts (or occasions, over time) Assessment methods should reflect workplace demands, such as literacy, and the needs of particular groups, such as: people with disabilities people from culturally and linguistically diverse backgrounds Aboriginal and Torres Strait Islander people women young people older people people in rural and remote locations Assessment methods suitable for valid and reliable assessment of this competency may include, but are not limited to, a combination of 2 or more of: case studies portfolios projects questioning scenarios authenticated evidence from the workplace and/or training courses |
For consistency of assessment | Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments |
Submission Requirements
List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here
Assessment task 1: [title] Due date:
(add new lines for each of the assessment tasks)
Assessment Tasks
Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.
This section describes the essential skills and knowledge and their level, required for this unit. |
Skill requirements Look for evidence that confirms skills in: applying legislation, regulations and policies relating to public affairs planning and coordinating a range of events/activities for different audiences publicising events and activities to encourage public participation preparing speeches responding to diversity, including gender and disability applying procedures relating to occupational health and safety and the environment and sustainability in the context of public affairs |
Knowledge requirements Look for evidence that confirms knowledge and understanding of: legislation, regulations, policies, procedures and guidelines relating to public affairs, such as privacy, confidentiality, copyright, libel, slander event planning and coordination using the mass media evaluation in the context of public affairs events and activities equal employment opportunity, equity and diversity principles public sector legislation such as occupational health and safety and the environment and sustainability in the context of public affairs |
The Range Statement provides information about the context in which the unit of competency is carried out. The variables cater for differences between States and Territories and the Commonwealth, and between organisations and workplaces. They allow for different work requirements, work practices and knowledge. The Range Statement also provides a focus for assessment. It relates to the unit as a whole. Text in bold italics in the Performance Criteria is explained here. | |
Public affairs objectives may include: | enhancing the organisation's image and reputation providing information about the organisation's purpose and mission educating the public about the organisation's operations providing information about specific policies or programs |
Project plans may include: | budget evaluation criteria expected outcomes/measurable benefits of the project facilities required information/communication strategy media coverage arrangements milestones objectives people requirements performance criteria/indicators purpose rationale required project resources risk management roles and responsibilities schedule/timeline task/work breakdown structure |
Personnel may include: | organisational personnel members of Parliament sponsors |
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.
Observation Checklist
| Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice | Yes | No | Comments/feedback |
|---|---|---|---|
| Broad public affairs objectives for the organisation are analysed to ensure that events and activities advance those objectives. | |||
| The range and types of public affairs events/activities are determined in line with broad public affairs objectives, and approvals are obtained in accordance with organisational policy and procedures. | |||
| Objectives and target audience/s are determined for each event and activity in line with organisational requirements. | |||
| Project plans are developed to identify the requirements for all aspects of events and activities and to assign responsibilities. | |||
| Risks and likely contingencies are assessed and their management is addressed in project plans. | |||
| Criteria and measures are developed to monitor progress and evaluate achievement of objectives. | |||
| Resources are obtained and plans are implemented in accordance with organisational requirements. | |||
| Personnel to be involved are briefed and speeches are coordinated as required. | |||
| Events and activities are coordinated in accordance with project plans. | |||
| Contingencies are handled in accordance with organisational risk management arrangements identified in the planning for events/activities. | |||
| Coordination and planning of individual events and activities are evaluated and lessons learnt are documented to improve future planning. | |||
| Events and activities are assessed in terms of their effectiveness in reaching the target audience/s and achieving desired target audience response. | |||
| Implementation is assessed in terms of achieving individual objectives and meeting criteria for each event/activity. | |||
| The outcomes of events/activities are assessed in terms of achieving broad public affairs objectives for the organisation. |
Forms
Assessment Cover Sheet
PSPPA502A - Coordinate public affairs events and activities
Assessment task 1: [title]
Student name:
Student ID:
I declare that the assessment tasks submitted for this unit are my own work.
Student signature:
Result: Competent Not yet competent
Feedback to student
Assessor name:
Signature:
Date:
Assessment Record Sheet
PSPPA502A - Coordinate public affairs events and activities
Student name:
Student ID:
Assessment task 1: [title] Result: Competent Not yet competent
(add lines for each task)
Feedback to student:
Overall assessment result: Competent Not yet competent
Assessor name:
Signature:
Date:
Student signature:
Date: