Assessor Resource

RGRADM401A
Manage race meeting operations

Assessment tool

Version 1.0
Issue Date: April 2024


This unit of competency supports race club employees authorised to manage race meeting operations.

Competencies attained in this unit apply to the greyhound, harness and thoroughbred codes of the industry. Consequently when performance criteria are applied they will relate to the greyhound or harness or thoroughbred code, and statements of attainment for this unit will reflect this distinction.

This unit can be contextualised for other industries while also maintaining the integrity of the unit.

This unit of competency specifies the outcomes required to plan and oversee race meeting activities and manage post-race meeting tasks. It requires the application of safe operating procedures and other legislative requirements related to managing race club staff and others authorised to undertake work on racecourses, developing and applying race day operating procedures, emergency contingency plans and infrastructure and equipment maintenance programs.

This unit of competency operates in workplace environments of racing administration, stables, kennels, racecourses and public areas.

Licensing, legislative, regulatory or certification requirements may apply to this unit. Check with your State Principal Racing Authority for current license or registration requirements.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to the specific industry sector and workplace operations and satisfy all of the requirements of the performance criteria, required skills and knowledge and the range statement of this unit and include evidence of the following:

knowledge of the requirements, procedures and instructions that are to apply when managing race meeting operations

implementation of procedures and timely techniques for the safe, effective and efficient application of management duties

working with others to undertake and complete management procedures that meet required outcomes.

Evidence should be collected over a period of time in a range of workplace-relevant contexts and include dealings with an appropriate range of situations.

Context of and specific resources for assessment

Competency must be assessed in a racing workplace that provides access to the required resources or simulated environment approved by the relevant State Principal Racing Authority. Assessment is to occur under standard and authorised work practices, safety requirements and environmental constraints. It is to comply with relevant regulatory requirements or Australian Standards requirements.

Assessment of the practical components of this unit will be by observation of relevant skills.

The following resources must be available:

materials and equipment relevant to assessing candidate's ability to manage race meeting operations

relevant racing industry work sites, such as administration buildings, racetracks and registered race meetings

work instructions and related documentation.

Method of assessment

Assessment methods must satisfy the endorsed Assessment Guidelines of the Racing Training Package.

The suggested strategies for the assessment of this unit are:

written and/or oral assessment of candidate's required knowledge

observed, documented and firsthand testimonial evidence of candidate's application of practical tasks

simulation exercises conducted in a State Principal Racing Authority approved simulated environment.

Evidence is required to be demonstrated over a period of time, therefore where performance is not directly observed any evidence should be authenticated by supervisors or other appropriate persons.

This unit may be assessed in a holistic way with other units of competency relevant to the industry sector, workplace and job role, for example:

RGRCMN401A Maintain and monitor OHS procedures and environmental work practices.

Guidance information for assessment

Assessment methods should reflect workplace demands (e.g. literacy and numeracy demands) and the needs of particular target groups (e.g. people with disabilities, Aboriginal and Torres Strait Islander people, women, people with a language background other than English, youth and people from low socioeconomic backgrounds).

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

allocating duties to staff based on a range of operational requirements, staff experience, level of responsibility and complexity of job task

assessing race club and industry requirements associated with race meeting operations, including safety, security, licensing, and staff and animal welfare

communicating with race club personnel, officials and contractors using assertive communication techniques to gather, interpret and relay information related to the conduct and operation of a race meeting

completing duties in accordance with safe operating procedures and nominated time frame

completing roster preparation

complying with OHS legislation, regulations and codes of practice

complying with organisational policies and procedures

developing operational plans and procedures

evaluating risks associated with race club equipment and activities

giving, receiving and interpreting instructions

making effective decisions

monitoring procedures for operation and maintenance of a range of equipment and technology

reading and interpreting workplace documentation, including rules of racing

recognising faulty equipment, machinery and infrastructure

relating to people from a range of social, cultural and ethnic backgrounds and with varying physical and mental abilities

resolving routine and unexpected problems

teamwork skills to ensure completion of job tasks

written communication skills to complete workplace documentation and reports.

Required knowledge

detailed understanding of applicable federal, state or territory legislation and regulations, and national standards and codes of practices relevant to full range of processes relating to work role and responsibilities

environmental protection requirements

organisational policies and procedures

principles of effective communication

racing industry safety requirements, including safe operating procedures

relevant workplace documentation and its purpose

rights and responsibilities of employees, supervisors, employers and contractors

specific customer requirements in relation to access and cultural requirements and protocols

time management in the completion of workplace tasks

types of equipment and procedures for their operation and maintenance

workplace specific and OHS requirements for engagement of contractors.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below.

The range statement provides details of how this competency can be used in the workplaces of the racing industry to manage race meeting operations. Workplaces include greyhound, harness and thoroughbred racecourses, training tracks, administration buildings and public areas.

Staff requirements may include:

administration:

race day office

catering and hospitality

first aid personnel

grounds staff

operations staff:

barrier attendant or kennel attendant

clerk of the course

farrier

judge

photo finish operator

racecourse detective

starter

scribe or shorthand writer

swab staff

timekeeper

veterinarian

staff requirements for TAB and non-TAB meetings

security

stewards

totalisator operators.

Special race meeting activities or procedures may include:

access for contractors

additional requirements for:

audiovisual, including assistive technology requirements

beverage

catering, including specific dietary requirements

cleaning

entertainment

hospitality

marquees

media

parking, including accessible parking for people with a disability

power

reviewing contractors' safe operating procedures

risk management

security

signage, including accessible signage

site or venue

speakers

suppliers

transport, including arrangements for groups such as people with a disability.

Race meeting duties allocated to staff may include:

administration

checking operation and soundness of infrastructure and facilities:

public address system and semaphore

signage

spectator viewing facilities and seating

totalisator

erection and pull down of marquees

hospitality

landscaping and grounds

track surrounds preparation:

condition

irrigation pipes removal

machinery removal.

Emergencies requiring contingency plans will include:

animal injury

chemical spillage

earthquake

fire

high winds

security threat, such as bomb threat

suspected animal emergency disease outbreak.

Race meeting requirements of stewards may include:

catering

equipment, including television monitors and telephones in good operating order

lighting and power to stewards room

recording equipment

video re-play equipment.

Information and services provided to race meeting participants may include:

notice boards

public address

race day office

semaphore

signage

televised races.

Supervised race meeting activities may include those occurring in:

administration areas, including race day office

bars

betting rings

hospitality and catering areas

members area and public stands

parking areas, including areas for cars, floats and trailers

race meeting stalls or kennels

special function areas

totalisator

track maintenance between races.

Damaged or faulty equipment or facilities may include:

barriers or starting boxes

machinery, including track maintenance equipment

monitors

seating

swab box

surveillance towers.

Operational procedures and legislative requirements may include:

adhering to legislation from local, state and federal levels of government that affects business operation, including:

animal welfare

anti-discrimination

environmental and waste management

equal employment opportunity

food and beverage handling

industrial relations

OHS

responsible service of alcohol

maintaining records and reports, including:

audit and inspection records

contractor records

consultation records of OHS committees and agendas

dangerous goods storage lists

employee and payroll records

first aid and medical records

hazardous substances register

induction, training and instruction records

material safety data sheets for chemicals and medications

plant and equipment maintenance testing records

safe operating procedures

workers' compensation and rehabilitation records.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Race meeting staff requirements are determined. 
Special race meeting activities or procedures are identified and operational plans prepared. 
Race meeting duties are allocated to staff and responsibilities confirmed. 
Contingency plans for staff absences, emergencies or breakdowns are prepared. 
Other stakeholders are advised of race meeting. 
Staff attendance , equipment and supplies required for race meeting are confirmed prior to commencement of race meeting. 
Requirements of stewards are confirmed prior to commencement of race meeting. 
Meeting with staff prior to public access to the racecourse is initiated. 
Information and services are provided to race meeting participants. 
Race meeting activities are supervised. 
Equipment, supplies and facilities are shutdown, returned to storage area as required, and secured. 
Staff duties and shifts are confirmed as completed. 
Damaged or faulty equipment or facilities are recorded and repairs initiated. 
Injuries, accidents or incidents and actions taken are recorded and reported according to operational procedures and legislative requirements . 
Cash is counted and secured according to operational procedures. 
Race meeting report is prepared according to operational procedures. 

Forms

Assessment Cover Sheet

RGRADM401A - Manage race meeting operations
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

RGRADM401A - Manage race meeting operations

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: